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Share, Follow, and Sync: How SharePoint 2013 uses Personal MySites for Social functionality

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Prior to SharePoint 2013 many organizations built a MySite Host but never implemented personal MySite storage. This was a very viable strategy in 2010. But with the introduction of the Social features in SharePoint 2013 things have changed. In this talk we'll review all the new "Social" features in SharePoint 2013 that depend on personal MySites. We'll also look at how to control and manage personal MySites in your organization and discuss how future integration with Yammer may change this requirement.

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Share, Follow, and Sync: How SharePoint 2013 uses Personal MySites for Social functionality

  1. 1. How SharePoint 2013 uses MySites for Social Functionality
  2. 2. Paul Papanek Stork • Principal SharePoint Architect for BlueChip Consulting Group • http://www.bluechip-llc.com • SharePoint MVP for 7 years • SharePoint Microsoft Certified Master • Author • Developer’s Guide to WSS 3.0 • MOSS 2007 Best Practices • MCTS: WSS 3.0 Configuration Study Guide (70-631) • SharePoint 2010 Development for Office 365 • Contact Information • Email: Paul.Stork@bluechip-llc.com • Blog: http://dontPaPanic.com/blog • Twitter: @PStork
  3. 3. Agenda • Overview of SharePoint 2013 Social • A Brief Tour of MySites • Sharing Sites and Documents • Following Sites, Documents, People, and Tags • Sync • Yammer
  4. 4. What’s New in 2013 Social • Community Site Template • Redesigned Newsfeed and Microblogging • Easier Content Sharing • Better Aggregation of Tasks • Easier Bookmarking of Sites and Documents Many of these New Features Require a Personal MySite
  5. 5. Brief Tour of MySites • Same Basic Structure as SP 2010 • Shared MySite Host • Displays Profile for User Properties • Newsfeed • Individual MySites for each User • Per User Storage • Links to Followed Sites • Links to Followed Documents • Aggregation of Your Tasks
  6. 6. Share Content with Others • Same Permissions Infrastructure • Share Breaks Inheritance Automatically • Individual ACL limits raised (50,000 per list) • Uses the Access Request Feature • Disabling Sharing • Can’t disable Share Links • Turning off Access Request results in Error • O365 Alternative – Members can Share setting • Lists work like SP 2010
  7. 7. Sharing a Site • A User fills out Sharing Dialog • Decides Whether to Send Email • Optionally chooses what group/permission level • An Access Request is Generated • Access Request for Approved • Email Generated to Original Recipient
  8. 8. Sharing a Document • A User fills out Sharing Dialog • Decides Whether to Send Email • Optionally chooses what group/permission level • An Access Request is Generated - and - • Email Generated to Original Recipient • Access Denied if Recipient Accesses Document • Access Request Approved • Recipient can Open Document
  9. 9. Follow • Four Types of Things can be Followed • People – Colleagues in 2010 • Sites • Documents • #Tags – Created through Microblogging Note: #Tags are not the same as Tags and Notes
  10. 10. Follow Site or Document • Creates Link to Site or Document in personal MySite • Suggestions Provided in Personal MySite • Follow Links can be easily removed • Web Feature to Enable/Disable Following Documents or Sites
  11. 11. Follow People • Can be Disabled in User Profile Permissions • Newsfeed is the Primary Use • Reference others in Microblogging using ‘@name’
  12. 12. Follow #Tags • #Tags created Primarily in Microblogging and Community Sites • #Tags stored in Managed Metadata Service • Trending #Tags displayed in MySite Host
  13. 13. Newsfeed (Microblogging) • Includes Microblogging and generated activity • Site specific activity stored in site content database • User specific activity stored in personal MySite
  14. 14. Sync Libraries • Sync Libraries to Local PC • OneDrive limit 20,000 files • Library limit 5,000 files • Sync Currently has Stability Issues • Turn it OFF • Site Settings > Search > Search and offline availability • PowerShell Get-SPSite -limit all | get-SPWeb -limit all | Foreach { $_.Title = $_.Title; $_.ExcludeFromOfflineClient=1; $_.Update() }
  15. 15. OneDrive for Business • OneDrive for Business ≠ OneDrive • OneDrive for Business = Personal My Site Library • Multiple clients available • Client installed with Office 2013 or Office Pro Plus (O365) • OneDrive for Business Sync Client http://support.microsoft.com/kb/2903984 • OneDrive for Business App (Windows 8 or Windows phone)
  16. 16. Sync Tasks • Sync Tasks to Outlook • With Exchange 2013 • Requires SSL • Requires Exchange Web Extensions • With Exchange 2010 • Turn Off Farm Level Feature - • Sync Tasks to Personal MySite • Uses Search and Work Management Service • Doesn’t Require Exchange 2013 • Removed from Office 365
  17. 17. Yammer Integration • Remove Webparts from MySite Host • Newsfeed • Followed Counts • Trending Tags • Remove Site Feed Webpart on Team Sites • Add CSS changes to hide Social Links • Do NOT hand edit the CoreV15.css file • Override specific styles by deploying your own CSS file using a feature • Install the Yammer home feed APP part on your My Site Host
  18. 18. Additional Resources • Configure Exchange 2013 for Task Sync http://technet.microsoft.com/en-us/library/jj554516.aspx • What's new in social computing in SharePoint Server 2013 http://technet.microsoft.com/en-us/library/jj219766.aspx • Advancing the enterprise social roadmap http://blogs.office.com/b/sharepoint/archive/2013/06/24/advancing- the-enterprise-social-roadmap-june-2013.aspx • Integrate Yammer with on-premises SP 2013 http://technet.microsoft.com/en-us/library/dn270535.aspx
  19. 19. Contact Information Email: Paul.Stork@bluechip-llc.com Blog: http://dontPaPanic.com/blog Twitter: @PStork

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