This document provides information on setting up a Gmail account and email safety. It discusses how to create a Gmail account, including choosing a username and password. It also describes how to compose, send, and organize emails. The document emphasizes email etiquette and warns about professionalism, companies monitoring email, and online phishing scams that try to steal personal information. It advises users to be cautious of emails requesting private details and to avoid clicking suspicious links.

1. Setting up a Gmail
Account & Email Safety

2. Email Basics
 Send & receive digital
messages and
content over the
internet
 Productivity Tool
 Calendar
 Address book
 Web-based email can
be accessd anytime &
anywhere

3. Email Addresses
 Format:
 Username
 @
 Provider’s domain
 Ex. peter101@yahoo.com
 Free Email Account
Providers:
 Yahoo
 Microsoft’s Hotmail
 Google’s Gmail

4. Setting up a Gmail Account
 Go to: www.gmail.com
 Click here to Create your Account
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5. Creating a Gmail Account
 Enter a password
 Enter or choose a security question or write your own.
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6. Creating a Gmail Account
 Type in your birthdate month/day/year
 Type in the word in the “word verification” box
 Click on the I accept. Create my account button
 You can either use Google as your home page or
a tab on your home page
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7. Creating a Gmail Account
 Congratulations
 Click on Show me my account
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8. Gmail Inbox for your Account
 Notice the 3 email from Google in your inbox
 3 tutorials explaining some of the features of Gmail.
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9. Composing a “New Message”
 Click on “New” or
“Compose”
 Contacts
 Like an address book
 Contains email
addresses & contact
information

10. Properly Addressing a Message
 Subject:
 Brief description
 CC (Carbon Copy)
 To include other people in an
email message
 BC (Blind Carbon Copy)
 Addresses will not be visible to
other parties.
 Attachments
 Attach or Upload files
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11. Draft or Send
 Draft:
 Save it to send later
 Send
 Only click on when the
message is complete
and ready to go.
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12. Inbox
Shows all incoming mail you have
received
 Click on the email to read it.
 All unread emails are usually marked in
bold text
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13. Reply or Reply All
 Reply
 When you want to respond to
an email
 New window will appear to
compose your message
 Reply All
 The message will be sent to all
parties in the email.
 **Caution** Always check the
“To” box before hitting the
“send” button to avoid
embarrassment of sending it to
the wrong people.
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14. Forwarding an Email
 Forward
 Share an email
message with another
individual
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15. SPAM or Junk Email
 Spam
 Carries viruses and fraudulent
scams
 Do NOT open it
 Move it to the Spam Folder
 Do NOT open files with a
attachment that has a file
extension ending in:
 .exe
 .zip
 .scr
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16. Folders or Labels
 Folders or Labels
 Allow you to organize
your emails for quicker
reference.
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17. Trash or Deleted Items
 Deleted Items
 To delete click on the
“Delete” Command
 Once it is deleted from the
trash folder “it’s gone”
 Trash Folder
 Items in the trash folder are
accessible
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18. Email Etiquette
 Email Do’s:
 Keep emails clear and
concise
 Use a relevant subject
line
 Add a greeting and
closing line to your
email
 "Dear Angela”
 Closing
 Sincerely
 Thanks
 Followed by your name
 Be aware of your tone
in your email
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19. Email Etiquette (cont.)
 Check your email before
sending
 Check it for spelling and
grammar errors
 Check the content and
wording
 Check your recipients
 To
 CC
 BCC
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20. Email Etiquette
 Email Don’ts
 Don’t use caps lock
 An overlong signature
 Don’t use hard-to-read
fonts or colors
 Don't overuse Reply to All
 Don't try to cover too
many topics
 Don't forward chain
emails
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21. Professionalism in Emailing
 Professionalism
 Not too informal
 No profanity
 Never convey anger
 Always read your emails
before sending
 Don’t discuss confidential
information
 Think before you send!
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22. Companies are Monitoring
 Businesses today are
monitoring
 Don’t use your work email
to write anything
derogatory
 Social Media
 Is monitored
 Beware what you post
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23. Online Phishing Scams
 Fishing for confidential
information
 Receive an e-mail which
appears to originate from a
financial institution
 Describes an urgent reason
you must "verify" or "re-submit
 Consumer may be asked to
provide Social Security
numbers, account numbers,
passwords or other information
 When the consumer provides
the information, those
perpetrating the fraud can
begin to access consumer
accounts or assume the
person's identity.
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24. Protect Yourself from Phishing
 Don’t reply to emails that ask for
personal or financial information
 Never click links within emails
that ask for personal or financial
information
 Avoid cutting and pasting links
from an email message into a
new browser window
 Never call company phone
numbers listed in an email.
 Don’t email personal or financial
information
 Use anti-virus and anti-spyware
software, a firewall, and spam
filters.
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25. Phishing
 Here is an
example of a
Phishing Scam
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26. Fraudulent Emails
 Subject lines that:
 Look important
 Show concern
 Examples:
 Message Alert
 Unauthorized Log-In
Access Denied
 Email Verification
Required
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27. Questions
 Questions or Comments?
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