(1) This document provides formats for various management information system reports for companies including daily production reports, stock registers, financial statements, and human resources documents. (2) Key MIS formats include production registers, order books, material and inventory reports, purchase orders, cash and bank statements, attendance records, and staff appraisals. (3) The formats are intended to compile essential operational and financial information for management oversight and decision making.

1. SSeeccttiioonn IIIIII
MMaannaaggeemmeenntt IInnffoorrmmaattiioonn SSyysstteemm ((MMIISS))
MMIISS FFoorrmmaattss
CCoommppiilleedd bbyy:: SSppaannddaannee

2. Compiled by Spandane Management Information System
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Index - Section III - MIS Formats
Format No. Para No. Subject
01 3 Daily Production data
02 3 Production Register / FG Stock (Day wise)
03 4 Order Register
04 4 Bill wise collection Register
05 4 Order book / UPR
06 4 Age wise analysis of Debtors
07 5 Material Inward Register
08 5 Material Receiving & Inspection Report (MRIR)
09 5 Material Issue Report (MIR)
10 5 Stock Register – Raw Material & Stores etc.
11 5 Stock Register – Work In Process (WIP)
12 5 Stock Register – Finished Goods (FG)
13 5 Stock Position – Raw Material Stock
14.1 5 Stock Position – WIP
14.2 5 Stock Position – FG
15 5 Purchase Order Status Register
16 6 Cash Statement
17 6 Bank Statement
18 6 Telephone Expenses
19 6 Power
20 6 Due date Diary
21 7 Interview Checklist
22 7 Personal Data Form
23 7 Staff Appraisal
24 7 Daily Attendance Report
25 9 Insurance Policy Register

3. Compiled by Spandane Management Information System
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2
Format No. Para No. Subject
26 10 Record to be kept by security staff
27 10 Visitor’s Gate Pass
28 10 Record of Visitors
29 13 Profit & Loss Account
30 13 Expenses details
31 13 Capital Employed
32.1 13 Analysis of RM Stock & Production Yield (Qty)
32.2 13 Analysis of RM Stock & Production Yield (Qty)
33 13 Financial Highlights

4. Compiled by Spandane 1 Management Information System
Format No. 01
Subject Daily Production -- Process wise / Shift wise / Despatches
Date
A Production Process wise (Qty.) Shift Remarks
1 2 3 Total
1 Process Name:
Production
Closing WIP
2 Process Name:
Production
Closing WIP
3 Process Name:
Production
Closing WIP
4 Process Name:
Production
Closing WIP
5 Process Name: Final Packing
Production
Closing WIP
B FG Despatches (Qty.)
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5. Compiled by Spandane 2 Management Information System
Format No. 02
Subject Production Register / FG Stock Day wise (Qty)
Product: _________________________Month: ___________________________Unit: ____________
Dates 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16
Production
Less-Sales
+ Op. Stock
Cl. Stock
Dates 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Total
Production
Less-Sales
+ Op. Stock
Cl. Stock
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6. Compiled by Spandane 3 Management Information System
Format No. 03
Subject Sales Order Register
Year
Order Customer’s Order Customer’s name, Address &
CUS ID No.
Order details
No. Date No. Date Product Quantity Rs. Expected
delivery
Billing details
Invoice No. Date Qty billed Rs.
Sales Tax /VAT
No. / Form
Remarks
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7. Compiled by Spandane 4 Management Information System
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Format No. 04
Subject Invoice wise Collection Register
Month
Invoice Customer Invoice
value
Collection Balance
No. Date Rs. Date Rs. Rs.
Note: Separate folios should be used in respect of each month.

8. Compiled by Spandane 5 Management Information System
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Format No. 05
Subject Order Book / UPR
Period
Unit
Product
Quantity
Nos.
Value
Rs.’000
UPR
Rs.
UEOB beginning of the year
Add: Cumulative Orders received till date.
Sub-Total
Less: Cumulative Orders cancelled till date.
Sub-Total
Less: Cumulative Sales to date
UEOB as at
Month’s Production
Budget order intake for the year.
Separate Report should be prepared for each Product.

9. Compiled by Spandane 6 Management Information System
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Format No. 06
Subject Agewise Analysis of Debtors
As on
LF Customer O/S Agewise Outstanding
Rs. Up to one
month
> 1 month
up to 3 M
> 3 months
up to 6 M
> 6
Months

10. Compiled by Spandane 7 Management Information System
Format No. 07
Subject Material Inward Register
Period: ______________________________
Serial Purchase Order Supplier Item LR Chalan Qty Received
No. Date No. Date No. Date No. Date Qty.
Purchase Bill Stock Register
folio
MRIR
Bill no. Date Rs. PV No. No. Date
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11. Compiled by Spandane 8 Management Information System
Format No. 08
Subject Material Receiving & Inspection Report (MRIR)
Supplier Serial No of Material
Inward register
Purchase Order No. & Date MRIR No.
Delivery Chalan No. & Date MRIR Date
Vehicle No. Material Received on
Material Inspected on
Sr.
No.
Description Unit Quantity Stock
register folio
Remarks
Ordered Received Inspected Accepted Rejected
Rejected Material Collected by supplier on Letter issued to Supplier on to collect the Rejected Material
Stores keeper Material Inspected by Works Manager
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12. Compiled by Spandane 9 Management Information System
Format No. 09
Subject Material Issue Report (MIR)
Batch No. MIR No. Issued on
Sr.
No.
Description of Material Unit Qty. before
this issue
Qty. issued Balance
Qty.
Stock
Folio
Remarks
Stores Keeper Receiver’s Signature Authorised by
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13. Compiled by Spandane 10 Management Information System
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Format No. 10
Subject Stock Register
Category Raw Material / Stores / Packing Material /
Item description
Month
Quantity Unit:
Date Supplier Rate MRIR
Ref.
MIR
Ref.
Receipt Issues Balance
MRIR Material Receiving & Inspection Report
MIR Material Issue Report
Separate folio should be allotted to each item of RM etc.
One item with different specification should be treated as different item.

14. Compiled by Spandane 11 Management Information System
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Format No. 11
Subject Stock Register
Category Work In Process (WIP)
Item description
Period
Quantity
Date Batch No. MIR Ref. Receipt Issues Balance
Note: Separate folio should be used in respect of each of the intermediate product
produced.

15. Compiled by Spandane 12 Management Information System
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Format No. 12
Subject Stock Register
Category Finished Goods
Item description
Month
Unit
Date Batch No. Chalan Invoice Receipts Issues Balance
No. Date No. Date
Separate folio should be allotted to each item of FG.
One item with different specification should be treated as different item.

16. Compiled by Spandane 13 Management Information System
Format No. 13
Subject Raw Material Stock Position - RM (Qty.)
As On_______________________
Stock
Folio
Raw Material
Item / Code
Unit Opening
stock
beginning
of the year
Cumulative
Receipts to
date
Cumulative
Issues to
date
Closing
stock at
end of the
month
Average
consumption
pm.
Ordering
Level
Remarks
1 2 3 4 5 6 7=4+5-6 8 9 10
Note: All items of important Raw Material (classified as A & B category) should be included in the above report.
The same form may be used for reporting monthly movement of stock of A category of Raw Material. The following changes may be
made such as Opening stock of the month and receipts / issues during the month should be reported under column 4, 5, 6.
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17. Compiled by Spandane 14 Management Information System
Format No. 14.1
Subject Work in Process Stock Position –WIP (Qty.)
As On_______________________
Stock
Folio
WIP Item /
Code
Unit Opening
stock
beginning
of the year
Cumulative
Production
to date
Cumulative
Consumption
to date
Closing
stock at
end of the
month
Average
consumption
pm.
Remarks
1 2 3 4 5 6 7=4+5-6 8 9 10
Note: All items of important WIP (classified as A & B category) should be included in the above report.
The same form may be used for reporting monthly movement of stock of A category of WIP The following changes may be made such
as Opening stock of the month and Production /consumption during the month should be reported under column 4, 5, 6.
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18. Compiled by Spandane 15 Management Information System
Format No. 14.2
Subject Finished Goods Stock Position –FG (Qty.)
As On_______________________
Stock
Folio
FG Item / Code Unit Opening
stock
beginning
of the year
Cumulative
Production
to date
Cumulative
Sales to
date
Closing
stock at
end of the
month
Orders on
hand
Production
budget for
next
month
Remarks
1 2 3 4 5 6 7=4+5-6 8 9 10
Note: All items of important FG (classified as A & B category) should be included in the above report.
The same form may be used for reporting monthly movement of stock of A category of FG The following changes may be made such
as Opening stock of the month and Production /sales during the month should be reported under column 4, 5, 6.
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19. Compiled by Spandane 16 Management Information System
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Format No. 15
Subject Purchase Order Status
Purchase Order Supplier &
Supplier ID
Item /
Material
Qty. Exp. Date of
delivery
MRIR Purchase Bill Bill Paid on
No. Date No. Date No. Date Rs. on Rs.

20. Compiled by Spandane 17 Management Information System
Format No. 16
Location Factory / Branch / Head Office
Subject Cash Statement
Period
Date Particulars Cash V. No. Receipts Payments Balance
Rs. Rs. Rs.
Total
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21. Compiled by Spandane 18 Management Information System
Format No. 17
Location Factory / Branch / Head Office
Subject Bank Statement
Bank A/C with
Period
Date Particulars Cheque No. Bank V.
No.
Receipts Payments Balance
Rs. Rs. Rs.
Total
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22. Compiled by Spandane 19 Management Information System
Format No. 18
Subject Telephone
Location
Year
Telephone Number : Telephone Number : Telephone Number :
Period No. of Calls Rs. Period No. of Calls Rs. Period No. of Calls Rs.
Total Total Total
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23. Compiled by Spandane 20 Management Information System
Format No. 19
Subject Power / Electricity
Location
Year April to March
Meter Number : Meter Number : Meter Number :
Period No. of units Rs. Period No. of units Rs. Period No. of units Rs.
Total Total Total
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24. Compiled by Spandane 21 Management Information System
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Format No. 20
Subject Due Date Diary
Month: ___________Year____________
Date Job to be done
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31

25. Compiled by Spandane Management Information System
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22
NOTES:
a Separate page should be used for each month.
b The various matters requiring the track of due dates are illustrated below. The
said list is not exhaustive but should be revised / updated / enhanced in the light
of experience.
1 Renewal of insurance policy.
2 Repayment of Term loan installment.
3 Renewal of Cash Credit Limit.
4 Submission of Stock Statement to Bank and other data such as QIS statement etc.
5 Payment of Power bills, Telephone bills, water charges, property tax etc.
6 Payment of Rent, Society charges, service charges etc.
7 Payment of Statutory dues such as PF, ESIC, Prof. Tax, TDS, Advance Income
Tax, Sales/VAT Tax, Service Tax, excise duty, custom duty etc.
8 Renewal of factory license, Pollution control and various other licenses necessary
for the business.
9 Payment of Wages, Salaries, OT, Advance to workers etc.
10 Staff Appraisal and salary increment etc.
11 Filing of Income Tax Return, Tax Audit Reports.
12 Filing of certified copies of Audited Accounts, Annual Return etc. with Registrar
of Companies.
13 Filing of returns under various applicable Acts & Rules.
14 Filing of returns under various applicable Acts & Rules such as Income Tax,
Companies Act, PF Act, ESIC Act, Sales Tax, Professional Tax, Service Tax, Excise
duty, Customs etc.
15 Bank guarantees issued to customers.
16 Payment to be made of material received under LC.
17
18

26. Compiled by Spandane 23 Management Information System
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Format no. 21
Subject Interview Checklist
Name
Post applied
Interview date & Time
RankingSr.
No.
Checklist
Actual Minimum
expectation
A Objective Factors:
1 Qualifications
2 Experience
3 Theoretical / Subject knowledge
4 Job Knowledge
5 Communication skills
B Subjective Factors:
1 Ambition /drive
2 Attitude towards work
3 Leadership ability
C General:
1 Family background
2 Salary expectations
3 References
GRADES: A-Excellent C-Average
B-Above Average D-Below average
Signature of the person
conducting interview
Signature of the person
conducting interview
Signature of the person
conducting interview

27. Compiled by Spandane 24 Management Information System
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Format No. 22
Subject Personal Data Form
1 Name: Mr./Mrs./Miss
(In block letters)
2 Father’s name /Husband’s name
3 Date of Birth & Birth place
4 Marital Status & Number of children
5.1 Employee code no.
5.2 Department
6 Local Address:
7 Permanent Address:
8.1 Contact details: Residence Telephone
8.2 Contact details: Mobile
8.3 Contact details: Email ID
9 Date of Joining:
10 Date of Confirmation:
11 Provident Fund No.
12 ESIC No.
13 Blood Group
14 Educational qualifications:
Please attach certified copies of Mark list & passing certificates.
Existing employees should give mark list etc. of courses passed during the year.
Degree/Diploma Name of the
University
Year of
Passing
% Marks
obtained
Class

28. Compiled by Spandane Management Information System
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25
15 Previous Experience:
Please attach the copies of experience certificates in case of new recruits.
Existing staff should give details of experience in the company since joining.
Period of service Post Last salary
drawn
Reason for
leaving
Name & Address of
employer
From To
16 References:
Give name & addresses of two persons not related to you and not ex-employees.
Not applicable for existing staff.
Name Address, Telephone no.,
email id etc.
Position held
17 Salary on Joining:
18 Present Post & Salary Last 4 years statistics to be given.
As on Rs. pa. Post
31-03-
31-03-
31-03-
31-03
19 In case accident, please notify name
and address of the person to be
contacted.
Date: ______________ Signature: _______________________
Note: The said format may be used at the time of recruitment.

29. Compiled by Spandane 26 Management Information System
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Format no. 23
Subject Staff Appraisal
Date
1 Name
2 Address
3 Phone Number Residence: Mobile:
4 Qualifications
5 Present Designation
6 Job Responsibilities
7 Date of Joining
8 Designation at the time
of joining
9 Last promotion
10 Observations discussed
with concerned staff on
CRITERIA GRADE
1 Job Knowledge
2 Work Accuracy
3 Work speed
4 Follow up required
5 Sense of Responsibilities
6 Initiative
7 Awareness of Department Jobs
8 Ability to get the work done
9 Relationship with Colleagues & Assistants
Overall Recommendation
GRADES:
A: Excellent B: Above Average C: Average D: Below Average E: Poor
Signature of immediate
superior boss.
Signature of Department
head
Personnel Manager

30. Compiled by Spandane 27 Management Information System
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Format No. 24
Subject Daily Attendance Report
Date
Location: _____________________
Sr. No. Number of employees
1 Employees Present
2 Employees on sanctioned leave
3 Employees on office duty (outside work, tour etc.)
4 Employees absent
5 Employees on Muster Roll (1 to 4)
Sr. No. Employees on Sanctioned Leave:
1 4
2 5
3 6
Sr. No. Employees on Office Duty:
1 4
2 5
3 6
Sr. No. Employees Absent:
1 4
2 5
3 6
Sr. No. Late comers:
1 4
2 5
3 6
Comments if any:
Time Keeper Manager Director

31. Compiled by Spandane 28 Management Information System
Format No. 25
Subject Insurance Policy Register
Year
Sr.
No.
Policy No. Insurance
Company
Property Insured Property Location Risk Covered
Insurance Period Sum Insured Premium Remarks
From To Rs’000 Cheque No. Paid on Rs.
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32. Compiled by Spandane 29 Management Information System
Format No. 26
Subject Record to be kept by Security Staff
Date: ________________
Sr.
No.
Chalan Item Quantity Vehicle Time Remarks
Number date As per
Chalan
Received Type Vehicle
Number
In Out
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33. Compiled by Spandane 30 Management Information System
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Format No. 27
Subject Visitor’s Gate Pass
VGP No:
Date:
Time In: Time Out:
Name of the Visitor & Address
Purpose of Visit
Name of the person to be met & Department
Signature of the Visitor
Signature of the person met & Time
Name & Signature of the watchman

34. Compiled by Spandane 31 Management Information System
Format No. 28
Subject Record of Visitors
Date Name of the visitor Time Purpose
of visit
Name of the person to
be met
Visitor’s
signature
Watchman’s
signature
Remarks
In Out
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35. Compiled by Spandane 32 Management Information System
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Format No. 29
Subject Profit & Loss Account
Month
Value Rs.’000
This Month Cumulative to date Budget
Actual % Actual % Budget % This year %
1.1 Sales
1.2 Excise duty
1.0 Net Sales (1.1 – 1.2)
2.0 Cost of Sales:
2.1 Raw Material consumed
2.2 Wages & Benefits
2.3 Manufacturing expenses
2.4 Sub-total (2.1 to 2.3)
2.5 Opening WIP & FG
2.6 Sub-total (2.4 + 2.5)
2.7 Closing WIP & FG
2.0 Cost of Sales ( 2.6 – 2.7 )
3.0 Gross Profit ( 1 – 2 )
4.1 Salaries & Benefits
4.2 Administration & Selling expenses
4.3 Interest
4.4 Depreciation
4.0 Total (4.1 to 4.4)
5.0 Profit before Tax (PBT) ( 3-4 )
6.0 Income Tax Provision
7.0 Profit After Tax (PAT) ( 5 – 6 )
8.0 Depreciation
9.0 Internal Generation ( 7 + 8)

36. Compiled by Spandane 33 Management Information System
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Format No. 30
Subject Expenses
Month
Value Rs.’000
This Month Cumulative to date Budget
Actual % Actual % Budget % This year %
1 Power
2 Fuel
3 Water Charges
4 Stores & Spares
5 Carriage Inward
6 Packing Material consumed
7 Total Manufacturing Expenses
1 Rent
2 Rates & Taxes
3 Repairs – Building
4 Repairs – Plant & Machinery
5 Repairs – Others
6 License Fees
7 Insurance
8 Printing & Stationery
9 Travelling
10 Conveyance
11 Postage
12 Telephone
13 Advertisements

37. Compiled by Spandane Management Information System34
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This Month Cumulative to date Budget this year
Actual % Actual % Budget % %
14 Commission
15 Carriage Outward
16 Electricity
17 Audit Fees
18 Legal & Professional expenses
19 Bank Charges
20 Vehicle expenses
21 Misc. Expenses
22 Total Administration & Selling
Expenses

38. Compiled by Spandane 34 Management Information System
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Format No. 31
Subject Capital Employed
As on
Value Rs.’000
Last year end This Month Budget
Actual Actual Budget This Year
1.1 Gross Fixed Assets
1.2 Less: Cumulative Depreciation
1.0 Net Fixed Assets (1.1 – 1.2)
2.0 Investments
3.0 Current Assets:
3.1 Stock of RM, WIP & FG
3.2 Debtors
3.3 Cash & bank balances
3.4 Loans & Advances
3.0 Total (3.1 to 3.4)
4.0 Current Liabilities:
4.1 Sundry Creditors
4.2 Customer advances
4.3 Others
4.4 Total (4.1 to 4.3)
5.0 Net Current Assets (3 – 4 )
6.0 Preliminary Expenses
7.0 Capital Employed (1 +2 +5 +6 )
Financed By:
8.1 Share Capital
8.2 Reserves & Surplus
8.0 Total Net Worth
9.1 Term Loans
9.2 Cash Credit
9.3 Unsecured Loans
9.0 Total Debt
10.0 Capital Employed ( 8 + 9 )

39. Compiled by Spandane 35 Management Information System
Format No. 32.1
Subject Analysis of RM Stock & Production Yield (Qty)
For the Month: _____________________
Raw Material Opening
Stock
Purchases for
the month
Consumption
during the
month
Closing Stock Level of Stock
in terms of
Production
Level of
Stock in
terms of
months
1 2 3 4 5 6 = 3 + 4 - 5 7 8 = 6 / 5
Add: Opening WIP
Less: Closing WIP
1 Raw Material Consumed (Actual)
2 Standard Production ( units per Kg)
3 Standard Production (1 / 2 )
4 Actual Production for the month
5 Production Loss (3 – 4)
6 Standard Consumption (4 x 2 )
7 Actual Consumption (as above 1 )
8 Material Loss (7 -6 )
9 Production Yield = Actual Production / Std. Production
In case raw materials of different units are consumed say nos. /kgs/litres etc., it may not be possible to work out the variances as
described above. In that case actual consumption will have to be compared with standard consumption as per Format No. 32.2
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40. Compiled by Spandane 36 Management Information
System
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Format No. 32.2
Subject Analysis of RM Stock & Production Yield (Qty)
For the Month: _____________________
No. Raw Material Unit Opening
Stock
Purchases
for the
month
Consumption
during the
month
Closing
Stock
Level of
Stock in
terms of
Production
Level of
Stock in
terms of
months
1 2 3 4 5 6 7 = 4 + 5 - 6 8 = 7 / Col.5
below
9 = 7 / 6
No. Raw Material Unit Consumption
during the
month
Standard
consumption
per unit of
production
Standard
Consumption
5 x
production
Raw
Material
Loss
1 2 3 4 5 6 7 = 4 - 6
In case raw materials of different units are consumed say nos. /kgs/litres etc., it may not be possible to work out the variances as
described above. In that case actual consumption will have to be compared with Bill of Material to arrive at the RM Loss/
Production Loss.

41. Compiled by Spandane Management Information System
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37
Format No. 33
Subject Financial Highlights
For the Month: _____________
This Month Cumulative to date
Actual Actual Budget
Budget This
Year
A Production:
Cost of Production
Production Qty. Unit:
Cost per unit Rs.
Installed Capacity in terms of quantity
Capacity Utilization %
Production Yield %
B Marketing:
Net Sales Rs.’000
Sales Quantity Unit:
Unit Price Realization (UPR) Rs.
Quantity Rejected Unit:
Rs.’000
Rejections as % to Sales
C Debtors:
Opening Debtors
Add: Invoicing
Less: Collections
Closing Debtors
Debtors Turnover Ratio days

42. Compiled by Spandane Management Information System
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38
Age wise Analysis:
This Month Cumulative to date
Actual Actual Budget
Budget This
Year
Up to 30 days
>30 days and up to 90 days
> 90 days and up to 180 days
> 180 days
D Sundry Creditors:
Opening balance of Sundry Creditors
Add Purchases
Less Payments
Closing balance of Sundry Creditors
Creditors Turnover Ratio days
E Inventory:
Raw Material
Work in Process
Finished Goods
Stores & Spares
Packing Material
Total
RM Stock Turnover Ratio days
FG Stock Turnover Ratio days
F Statutory Dues:
Advance Income Tax
Income Tax deducted at source
Sales Tax/ VAT /GST
PF / FPF

43. Compiled by Spandane Management Information System
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39
ESIC
Professional Tax
Service Tax
Custom duty
This Month Cumulative to date
Actual Actual Budget
Budget This
Year
G Overdue Payment to Financial
Institutions:
Interest
Loan Installment
H Ratios:
In case of Multi product, Quantity details need not be given under serial number A & B. Separate Product wise Report may be
generated.