sap-fi-bootcamp-training-day5.ppt

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Copyright © 2007 Accenture All Rights Reserved. Accenture, its logo, and High Performance Delivered are trademarks of Accenture.
SAP Financial Accounting (FI)
Bootcamp
Day 5
Copyright © 2007 Accenture All rights reserved. Accenture, its logo, and High Performance Delivered are trademarks of Accenture.

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• Review of Day 4
• Integration with Other Modules
– Overview
– Integration with Material Management (MM)
– Integration with Sales and Distribution (SD)
– Integration with Controlling (CO)
• Case Studies
• Accenture Delivery Method (ADM)
• Course Closing
Agenda – Day 5

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• We covered the following topics on Day 4:
– Asset Accounting – Key Concepts & Organisation
Structure
– Asset Accounting – Master Data
– Asset Accounting – Business Transactions
– Asset Accounting – Period End Closing & Reporting
– New GL Online Document Splitting
Review of Day 4

4
• Review of Day 4
– Overview
• Case Studies
• Course Closing
Agenda – Day 5

5
R/3
Client / Server
ABAP/4
IS
Industry
Solutions
MM
Materials
Mgmt.
PDPersonnel
Development
SD
Sales &
Distribution
PP
Production
Planning
QM
Quality
Manage-
ment PM
Plant
Maintenance
FI
Financial
Accounting
CO
Controlling
TR
Treasury
PS
Project
System
WF
Workflow
EC
Enterprise
Controlling
IM
Investment
Management
PA
Personnel
Administration
Source: SAP AC010: Financial Accounting & Reporting
• Financial activities from other SAP modules are integrated
with FI Material Management (MM): manage
logistic processes such as purchasing
and warehouse/inventory management
Sales & Distribution (SD): manage
sales to billing processes
Plant Maintenance (PM): manage
maintenance and repair/refurbishment
processes
Project System (PS): manage
projects/WBS for both planning and
actual data
Controlling (CO): satisfy internal
reporting requirement
Not all FI integration is covered in this training session
Overview

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FI/General
Ledger
Controlling
& Reporting
Plan & Manage
Enterprise
(FI/CO)
MRP
Purchase
Order
Good
Receipt
Invoice
Verification
(A/P)
Outgoing
Payment
Vendor
Procure To
Pay
Order To
Cash
Billing
(A/R)
Credit Mgt Delivery Incoming
Payment
Sales Order Transport-
ation
Inventory
Management
Inventory
Management/
Warehouse
Management
Customer
Integration of MM, SD and FI/CO
Overview – Business Process

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• Review of Day 4
– Overview
• Case Studies
• Course Closing
Agenda – Day 5

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• Purchasing Master Data
– Vendor Master
– Material Master
• Procure to Pay – Purchase Order
– Account Assignment
• Procure to Pay – Goods Movement
– Automatic account determination
for goods movement (goods
receipt, goods issue, transfer)
• Procure to Pay – Invoice Verification
– Automatic account determination
for invoice verification
Good
Receipt
Invoice
Verification
(A/P)
Inventory
Management
Outgoing
Payment
FI/General
Ledger
Purchase
Order
Procure to Pay

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Requirement
for Goods /
Services
Purchase
Order
Goods
Receipt
Invoice
Verification
Increase
Inventory
A/P invoice
Vendor
Payment
Account
Assignment
Dr. Material
Cr. GR/IR
Dr. GR/IR
Cr. Vendor
No FI posting
FI/CO
MM
Dr. Vendor
Cr. Bank
• Asset
• GL accounts  Cost Centre,
Internal Order, WBS
• Material  Profit Centre
Procure to Pay (cont.)

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Purchasing Data – Vendor Master

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• Pricing control of
material: Standard
price or Moving
Average Price
• Valuation Class:
determine G/L
accounts which
needs to be updated
for goods movement
Purchasing Data – Material Master

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• Determine purchase order specification
– For example, what the purchase order is raised
for, e.g., asset, non-stock, services
– Only for non-material purchase orders
– Nature of the account assignment (cost object),
e.g., cost centre, sales order, project
– Indicates which account is used at goods receipt
and invoicing
Purchase Order – Account
Assignment

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– FI posting will be created automatically based on
the account assignment and account
determination (for material purchase)
– Example:
Purchase Order – Account
Assignment (cont.)
Account Assignment = Blank (Material)
Goods Receipt
Dr. Material
Cr. GR/IR
Account Assignment = A (asset)
 Goods Receipt
Dr. Asset
Cr. GR/IR

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Account Assignment: Example
Enter Account
assignment Cat here
List of Account
Category

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– For example, what the purchase order is raised
for, such as asset, non-stock, services
– Only for non-material purchase orders
– Nature of the account assignment, for example,
cost center, sales order, project
– Indicates which account is used at goods receipt
and invoicing
Goods Movement – Account
Determination (1 of 3)

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• Determine purchase order specification (cont.)
– FI posting will be created automatically based on
the account assignment and account
determination (for material purchase)
– Example:
Account Assignment = Blank (Material)
Goods Receipt
Dr. Material
Cr. GR/IR
Account Assignment = A (asset)
 Goods Receipt
Dr. Asset
Cr. GR/IR

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• Roadmap to Automatic Posting
– Valuation Class is maintained in Material Master –
Accounting View
• For example, Material 100-401 with Valuation class 7900
– Account determination has been configured for
movement type and valuation class
• For example, Movement Type 101 (goods receipt) for
valuation class 7900 is debited to stock account 304000

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Account Determination – Example

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Account Determination –
Configuration

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• When a vendor invoice is
entered through MM invoice
verification, automatic
posting is generated to FI
• If the Purchase Order is set
with goods receipt, invoice
verification is a 3-way
matching (e.g., quantity
from the goods receipt and
price/invoice amount from
the PO)
• Transaction code MIRO
Invoice Verification

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• Purchase Orders can
be drilled into from FI
invoice and vice versa
– Transaction code FB03
– Enter the FI document
number
– Go to Environment and
select Original
Document
– Click on Purchase
Order number to
display the PO
Purchase Order from FI Invoice

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• Transaction code ME23N
• Go to PO History
• Click on the Invoice
Receipt material
document
• Click on FI documents
button
• Double click on the FI
doc number to display
the accounting journal
FI Invoice from Purchase Order

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FI Invoice from Purchase Order
(cont.)

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• Review of Day 4
– Overview
• Case Studies
• Course Closing
Agenda – Day 5

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Inventory
Sourcing
Delivery Billing
Sales Order
Processing
Pre-Sales
Activities
Decrease
Inventory
AR
Invoice
Customer
Payment
Credit
Check
Dr. COGS
Cr. Material
Dr. Customer
Cr. Sales
FI/CO
SD
No FI posting
Dr. Bank
Cr. Customer
CO: Profit Centre assignment
(default from material being sold)
Integration with SD

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Sales Master Data – Customer
Master

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• Credit limit is
assigned per
customer
• We can determine
when the checking
is done: order,
delivery, goods
issued, etc.
Customer Credit Management

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• System checks
customer
outstanding
balance against
the credit limit
allowed before a
sales order can
be saved
Sales Order – Credit Check
Example

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 Condition Type determines items included in the Sales
Order, for example, material price, tax, discount, etc.
Sales Order – Revenue Account

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 Account key is assigned to condition type

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 Account key and other parameters determine GL accounts
for automatic posting during A/R invoicing
Account key
Condition type Sales Org

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• Default profit
centre is
maintained in
Material Master
• This profit centre
will be taken to
Sales Order and
then to A/R
invoice
generated from
the Sales Order
Profit Center Assignment in
Material Master

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• When a billing document is created, the system automatically
creates all relevant accounting documents
Billing/Invoicing (1 of 3)

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• Display Billing
document from FI
Invoice:
– Transaction code
FB03
– Enter the FI
document number
– Go to Environment
and select Original
Document
Billing/Invoicing (3 of 3)

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• Review of Day 4
– Overview
• Case Studies
• Course Closing
Agenda – Day 5

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• Controlling (CO) and Financial Accounting (FI) are
independent components in the SAP system but
the data flow between the two components takes
place on a regular basis
• All data relevant to cost flows automatically to CO
from FI
Integration with Controlling

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• The system assigns the costs and revenues to
different CO account assignment objects like:
– Cost centres
– Business processes
– Projects or orders
• All relevant accounts in FI are managed in CO as
cost elements or revenue elements, which
enables one to compare and reconcile values
from CO and FI
Integration with Controlling (cont.)

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PROFIT & LOSS
Expense A 100
Expense B 200+300
Expense C 400
BALANCE SHEET
A/P
1000
Expense A 100 WBS Z1
Expense B 200 WBS Z1
Expense C 400 Cost Center Z3
Supplier X 1000
FI
CO
WBS Z2
Budget Actual Available
500 300 200
Expense A Expense B Expense C A/P
100 200
300
400 1000
Cost Center Z3
800 400 400
WBS Z1
1000 100+200 700
Transaction Type: Purchase
TRANSACTION TYPE: PURCHASE

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TRANSACTION TYPE: SETTLEMENT WBS Z1 to AUC WBS Z2 to CCZ3
Supplier X 1000
FI PROFIT & LOSS
Expense A 100
-100
Expense B 200+300
-200
Expense C 400
BALANCE SHEET
AUC 100+200
A/P 1000
100 200
300
400 1000
100 200
AUC
100+200
CO WBS Z1
1000 100+200 700
(-100-200)
WBS Z2
500 300 200
(-300)
Cost Center Z3
800 400
300 100
Transaction Type: Settlement

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TRANSACTION TYPE: ALLOCATION Cost Center Z3 to WBS Z1
PROFIT & LOSS
Expense A 100
-100
Expense B 200+300
-200
Expense C 400
BALANCE SHEET
AUC 100+200
A/P 1000
Supplier X 1000
FI
100 200
300
400 1000
100 200
AUC
100+200
CO
WBS Z1
1000 100+200
(-100-200)
700 0
WBS Z2
500 300 200
(-300)
Cost Center Z3
800 400
300
-700 800
No FI Posting
Transaction Type: Allocation

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• Display Billing
document from FI
invoice:
– Transaction code
FB03
– Enter the FI
document number
– Go to Environment
and select
Accounting
Documents
• Accounting documents consist of FI document,
Special Ledger document, Profit Centre document,
Profitability Analysis document, and CO document
Accounting Documents

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•List of Accounting
docs:
– FI document
– Profit centre
document
– Special Ledger
document
– CO document
Accounting Documents (cont.)

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• Review of Day 4
– Overview
• Case Studies
• Course Closing
Agenda – Day 5

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• Refer to Case Study 1 - Asset Procurement to
Payment in your Participant Workbook.
– Your task is to post the asset acquisition and the
payment.
Case Study 1 – Asset
Procurement to Payment

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• Refer to Case Study 2: Customer - Master, Invoice &
Payment in your Participant Workbook.
– Your task is to post an invoice and a correction and
post two customer payments.
Case Study 2 – Customer –
Master Invoice & Payment

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• Review of Day 4
– Overview
• Case Studies
• Course Closing
Agenda – Day 5

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Accenture Delivery Suite (1 of 3)
• The Accenture Delivery Suite
provides an integrated set of
methods, tools and architectures
to support systems delivery.
Accenture
Delivery Methods
Accenture
Delivery Tools
Accenture
Delivery Architecture
Accenture
Delivery Metrics
Accenture Delivery Suite
• The Accenture Delivery
Methods are proven processes,
deliverables and techniques that
enable global teams to define
what to do and how to do it.
Accenture Delivery Methods are
an integral part of the Accenture
Delivery Suite.

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• The Accenture Delivery Tools
is a recommended toolset,
comprised of vendor-provided
tools and internally developed
Accenture tools, designed to
address key points across the
development life cycle and
support end-to-end solutions
delivery.
Accenture
Delivery Methods
Accenture
Delivery Tools
Accenture
Accenture
Delivery Metrics

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• The Accenture Delivery
Architectures are technical
architectures that provide proven
structured application frameworks
and reusable components to guide
developers on the most efficient
way to build a robust net centric
application.
• The Accenture Delivery Metrics
provide a core set of metrics to
measure key engagement delivery
processes.
Accenture
Delivery Methods
Accenture
Delivery Tools
Accenture
Accenture
Delivery Metrics

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Accenture Delivery
Methods (ADM)
• A comprehensive library of
methods that supports multiple
types of work (for example,
custom development, package
implementations and
outsourcing)
• Focused on the fundamentals
and discipline, especially
around program and project
management
Accenture Delivery Methods
Accenture
Delivery Methods
Accenture
Delivery Tools
Accenture
Accenture
Delivery Metrics

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Accenture Delivery
Methods (ADM) (cont.)
• Built on a common framework
to promote growth of
consistent skills
• Includes estimators for
estimating level of effort
• Includes repeatable, step-by-
step procedures to drive
consistency
• Defines standard language,
roles and deliverables
Accenture
Delivery Methods
Accenture
Delivery Tools
Accenture
Accenture
Delivery Metrics

58
Accenture Delivery
Methods: Benefits
• Strong methods, coupled with a sharp focus on process
improvement, will lead to the following benefits:
– Reduced cost
– Reduced risk
– Higher productivity
– Greater predictability & timeliness
– Higher quality
– Less rework
– Improved cross-group coordination
– More consistent skills
– High customer satisfaction
– Higher return on investment
– Meeting or exceeding expectations of management and users

59
Accenture Delivery
Methods: Structure
– The vertical bars are
stages of work in a project.
• Plan, Analyze, Design,
Build, Test and Deploy
– The horizontal bars are
workstreams defined as
domain or area of work.
• Application, Technical
Architecture, Training &
Performance Support,
Service Introduction
• Structured as a matrix or stages of workstreams

60
for SAP
– Complete lifecycle support
– SAP-specific terminology,
processes, roles, deliverable
templates, deliverable
samples and checklists
– Broader and more
comprehensive than SAP’s
Solution Manager
methodology by addressing
project management,
planning, deployment and
service introduction
– Proven project management
methods
• Provide support for the implementation of high-quality
SAP solutions

61
for SAP (cont.)
– Includes top-down and
bottom-up estimators
– Support for process and
organisational elements of
the solution
– Supports transition of
application to maintenance/
support organisation
– Support for multi-site
development:
• Transition points
• Distributed work
guidelines

62
Accenture Delivery Methods for
SAP: Usage and Scope
• When to use this method:
–You are managing a single project or one project
within a series of planned projects or releases
–You have identified the problems to solve for your
client
–You and the client agree on the key objectives of
the project
–You and the client have decided to deliver an SAP
application as the key element of the solution

63
• The methodology does not cover the following:
SAP: Usage and Scope (cont.)
– Selling the work to the client
– Strategic planning and business architecture
– Strategic change planning and management
– Program management
– Full business integration delivery, including organisational
design and development, full business process
redesign/reengineering, full content delivery and
management, full training and performance support, and
facilities and equipment concerns. Only those elements
directly related to the application are included.
– Specialised information for specific technologies or subject
matters such as J2EE, Oracle, and content management

64
for SAP: Plan Stage
Plan stage
• Define Solution Blueprint
• Organise the project
(determine the business
goals, scope, and high-
level requirements of the
project)

65
– PG091 Business Case
– PL081 Stakeholders Goal and Expectations
– PL101 Requirements
– PL123 Current Capability Assessment
– PL150 Solution Blueprint
– PL170 Delivery Strategy
– PL201 Requirements Traceability Matrix
– PM110 Project Plan
– PM246 Team Charter
– PM262 Roles and Responsibilities
– PM263 Project Orientation and Training Materials
– PM266 Training Needs Matrix
– PM289 Entry/Exit Criteria
• Primary deliverables for the Plan stage:
for SAP: Plan Stage (cont.)

66
SAP: Analyze Stage
Analyze stage:
• Gather, identify, analyse,
and manage the
requirements
• Evaluate packaged
software and select
technology infrastructure
components
• Determine environmental
and process needs to
support the new
capability

67
• Primary deliverables for the Analyze stage:
– AP215 Fit/Gap Analysis
– AP250 RICEF Inventories
– AP260 Integration Conceptual Design
– BP310 Business Process Design
– PL103 Solution Metrics
– TE580 Test Plan
SAP: Analyze Stage (cont.)

68
for SAP: Design Stage
Design stage:
• Design the applications,
technical architecture,
technical infrastructure,
and application training

69
– AP332 Configuration Design
– AP326 Configuration Rationale
– AP350 RICEF Functional Design
– AP360 Integration Functional Design
– AP370 Data Conversion Design
– AP481 Interface Agreement
– TE580 Test Plan
• Primary deliverables for the Design stage:
for SAP: Design Stage (cont.)

70
for SAP: Build Stage
Build stage:
• Develop the applications,
technical architecture,
technical infrastructure,
and application training

71
– AP332 Configuration Design
– AP370 Data Conversion Design
– AP450 RICEF Technical Design
– AP475 Integration Technical Design
– TE483 Common Test Data
– TE580 Test Plan
– TE598 Test Closure Memo
• Primary deliverables for Build stage:
for SAP: Build Stage (cont.)

72
for SAP: Test Stage
Test stage:
• Test components built by
all workstreams
• Validate the solution with
the users

73
– AP568 Mock Conversion Plan
– TE483 Common Test Data
– TE580 Test Plan
– TE598 Test Closure Memo
• Primary deliverables for the Test stage:
for SAP: Test Stage (cont.)

74
for SAP: Deploy Stage
Deploy stage:
• Roll out the
application, technical
architecture, technical
infrastructure, and
training to the
organisation

75
– DP211 Deployment Plan
– DP221 Deployment Work Plan
– DP424 Go Live Preparation Action Plan
– DP428 Go Live Support Plan
– DP679 Client Readiness Sign Off
– DP699 Handover Documents
• Primary deliverables for the Deploy stage:
for SAP: Deploy Stage (cont.)

76
Business Operations Management Environment
Management
Quality Management
Service
Management
Service Provision
Manage
Contracted Work
Manage
Finance
Manage Client Relationships
Administer
Human
Resources
Manage and Report
Service
Performance
Manage
Continuous
Improvement
Manage Quality
Program
Maintain Customer
and Supplier
Relationships
Perform
Configuration
Management
Manage Facilities
and Equipment
Manage
Technology
Manage Domain Work
Execute
Problem
Resolution
Provide
Application
Support
Deliver Application Release
Manage Strategic Planning
Manage Delivery and Operations
Enable the
Organisation
Manage New
Business
Manage Work Entry
Perform
Contract
Mgmt
Execute
Service
Request
– Business Operations Management
Manage the unit, including monitoring delivery
of the service, handling finances, personnel
and client relationships
– Environment Management
Manage the facilities and the technical
infrastructure needed to run the entire unit
– Quality Management
Oversee quality audits, reviews and related
activities required of all personnel in the unit
– Service Management
Manage all service requests, new business
requests, metrics reporting and service level
agreements to ensure that the unit is meeting
its service commitments to the customer
– Service Provision
Perform the contracted service
• Provides a framework that addresses the five key business
areas needed to operate an Application Management unit
Application Management

78
1. When a purchase order is set with goods receipt,
what information is checked in the invoice
verification process?
2. What is the relevance of Condition Type in the
creation of a Sales Order?
3. How is FI-MM integrated in SAP for automatic
account posting?
4. How does the system determine the revenue
accounts for automatic posting during A/R
invoicing?
Knowledge Check

79
5. Explain the difference between the Accenture
Delivery Suite (ADS) and the Accenture Delivery
Methods (ADM).
6. What are the six stages of work included in ADM?
Describe each stage.
7. Explain when it is appropriate to use ADM for SAP.
Knowledge Check

81
End of Day 5 Lessons Learned
• Integration with MM - Purchasing Master Data
• Integration with MM - Purchase Order
• Integration with MM - Goods Movement
• Integration with MM - Invoice Verification
• Integration with SD - Sales Master Data
• Integration with SD - Sales Order
• Integration with SD - Billing
• Integration with CO

82
• Review of Day 4
– Overview
• Case Studies
• Course Closing
Agenda – Day 5

83
• .... A few remaining points we would like to share!
Closing Comments

84
• Faculty to provide a hard copy list of key contacts
in the local region
– Key Contact Name
• Currently working at
• Previous FI experience
Key FI Contacts

85
• Experts Network - https:experts.accenture.com
– Write directly to people – they will try to help as long as
the question is not too open-ended
• Experts Discussion Forums -
https:experts.accenture.com
– Post Questions in the Discussion forums
– People do help
Other FI Avenues for Assistance

86
• Accenture’s SAP Home Page:
https://kx.accenture.com/Products/Pages/SAP.aspx
• The SAP homepage for the FI module is located at:
https://kx.accenture.com/Products/Pages/SAPFinan
cials-FinancialAccounting.aspx
• Search myLearning for related courses:
https:mylearning.accenture.com
Reference Materials
and Training (1 of 4)

87
• SAP Internal Training
– For a list of upcoming SAP Internal Training go to:
https://kx.accenture.com/Products/Pages/SAP-
Training-InternalCourses.aspx
• SAP US IDES
– For self-study purposes, you can request access to a
self study client by completing a request form -
download form from:
https://kx.accenture.com/Products/Pages/SAP-
IDESAccess.aspx
Reference Materials

88
• SAP US IDES (cont.)
– Send the form to
mysap.cincinnati.request@accenture.com. The
accounts are valid for 2 months, and you can request
an extension by sending an email to the same email
address
– Please note: IDES clients are refreshed periodically;
therefore, the data you have created may be cleared.
Reference Materials

89
• SAP Online Help
• SAP Help Website: http://help.sap.com
• IDES Setup:
http://help.sap.com/saphelp_46c/helpdata/en/23/14b
3eafc5211d1a5760060087d1a6b/frameset.htm
Reference Materials

90
https://methodology.accenture.com/finder/Scenarios/homepag
e/m_accenturedeliverymethods.asp#sap_group.xml
3100 Design Application
Accenture Delivery Method for SAP

92
Lessons Learned – Course
• Overview of SAP Financial Accounting (FI)
functionalities and integration with other modules
• FI Organization structure, master data, business
transactions, and reporting
• Provide hands-on experience with basic FI business
transactions
• Provide hands-on experience with basic FI
configuration
• Share SAP project experience

sap-fi-bootcamp-training-day5.ppt

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