Sap vendor invoice management reporting finalArghadip Kar
Overall Invoice Scan-to-Post Process.
SAP Transaction Codes used in the Vendor Invoice Management (VIM) reporting process.
Understanding how to use each transaction code.
Review list of frequently used tables in VIM reporting.
A presentation on Payment Management in SAP. It includes Manual and Automatic payment, Process of Automatic Payment Run and Major Blocking points on payment management.
Overcoming the Top 7 Intercompany Accounting Challenges in SAP ERP FinancialsSAPinsider Events
View this session from Financials 2015 in Las Vegas. Coming to Europe! www.Financials2015.com
Overcoming the Top 7 Intercompany Accounting Challenges in SAP ERP Financials by David Cohen, EY
This session will outline and provide resolutions for the seven most common intercompany accounting challenges that companies face within the areas of sale of products, charge of services, AP/AR reconciliation, profit elimination, assets transactions, and month-end closings. By attending you will receive:
- Practical examples on the most effective ways to use standard functionality of SAP ERP, SAP BusinessObjects BI, and SAP HANA to alleviate these issues
- Examples of overcoming difficulties in implementing asset transactions across borders, such as purchase and leasing
- Alternatives to performing inter-company profit elimination
- Lessons for configuring and running your month-end close
Blogs on Document Splitting at www.veritysolutions.com.au
Document Splitting is a very powerful feature delivered by SAP ECC.
Previous to SAP ECC, if new fields were required to General Ledger SAP had to deliver these new fields in Special Purpose Ledger tables. Profit Centre Accounting in R3 was Special Purpose Ledger table 8*, Joint Venture Accounting was ledger 4*. This essentially meant that data had to be copied from General Ledger table GLT0 to special ledger tables so these could be reported upon. However, technical glitches in code and incorrect usage of functionalities caused imbalances between the main ledger GLT0 and the special purpose ledgers.
SAP customers who wanted to expand the functionality of General Ledger to cater to special business requirements (like reporting General Ledger with another fiscal year variant) had to create custom Special Purpose Ledger tables. For example, if a customer wanted to report by two fiscal year variants, they could report one variant using General Ledger and the other variant using Special Purpose Ledger.
All this disparate ledgers reported the same source information in different views. Customers had to execute several month end jobs to ensure synchronisation of data across all these ledgers. Differences in balances and information between ledgers led to delays in month end close and reporting.
With SAP ECC new GL, SAP Customers can add new fields (which SAP calls “scenarios”) into General Ledger. This allows customers to perform, for example, Profit Centre Accounting and Reporting within General Ledger.
With SAP ECC new GL, SAP Customers can add new ledgers (which SAP calls “parallel accounting”) into General Ledger. This allows customers to report, for example, the same General Ledger data in multiple fiscal year variants.
This replication of data happens in real-time. SAP customers no longer need to execute month end jobs to synchronise data between different ledgers.
Sap vendor invoice management reporting finalArghadip Kar
Overall Invoice Scan-to-Post Process.
SAP Transaction Codes used in the Vendor Invoice Management (VIM) reporting process.
Understanding how to use each transaction code.
Review list of frequently used tables in VIM reporting.
A presentation on Payment Management in SAP. It includes Manual and Automatic payment, Process of Automatic Payment Run and Major Blocking points on payment management.
Overcoming the Top 7 Intercompany Accounting Challenges in SAP ERP FinancialsSAPinsider Events
View this session from Financials 2015 in Las Vegas. Coming to Europe! www.Financials2015.com
Overcoming the Top 7 Intercompany Accounting Challenges in SAP ERP Financials by David Cohen, EY
This session will outline and provide resolutions for the seven most common intercompany accounting challenges that companies face within the areas of sale of products, charge of services, AP/AR reconciliation, profit elimination, assets transactions, and month-end closings. By attending you will receive:
- Practical examples on the most effective ways to use standard functionality of SAP ERP, SAP BusinessObjects BI, and SAP HANA to alleviate these issues
- Examples of overcoming difficulties in implementing asset transactions across borders, such as purchase and leasing
- Alternatives to performing inter-company profit elimination
- Lessons for configuring and running your month-end close
Blogs on Document Splitting at www.veritysolutions.com.au
Document Splitting is a very powerful feature delivered by SAP ECC.
Previous to SAP ECC, if new fields were required to General Ledger SAP had to deliver these new fields in Special Purpose Ledger tables. Profit Centre Accounting in R3 was Special Purpose Ledger table 8*, Joint Venture Accounting was ledger 4*. This essentially meant that data had to be copied from General Ledger table GLT0 to special ledger tables so these could be reported upon. However, technical glitches in code and incorrect usage of functionalities caused imbalances between the main ledger GLT0 and the special purpose ledgers.
SAP customers who wanted to expand the functionality of General Ledger to cater to special business requirements (like reporting General Ledger with another fiscal year variant) had to create custom Special Purpose Ledger tables. For example, if a customer wanted to report by two fiscal year variants, they could report one variant using General Ledger and the other variant using Special Purpose Ledger.
All this disparate ledgers reported the same source information in different views. Customers had to execute several month end jobs to ensure synchronisation of data across all these ledgers. Differences in balances and information between ledgers led to delays in month end close and reporting.
With SAP ECC new GL, SAP Customers can add new fields (which SAP calls “scenarios”) into General Ledger. This allows customers to perform, for example, Profit Centre Accounting and Reporting within General Ledger.
With SAP ECC new GL, SAP Customers can add new ledgers (which SAP calls “parallel accounting”) into General Ledger. This allows customers to report, for example, the same General Ledger data in multiple fiscal year variants.
This replication of data happens in real-time. SAP customers no longer need to execute month end jobs to synchronise data between different ledgers.
SAP FICO Overview, This Slide provides you the Basic Overview of SAP FICO ,Finance and Controlling module deals with the Financial Management of an Organisation. SAP Provides an ERP Solution to handle Accounts for Major Enterprises
This is an overview for SAP HANA MM S/4 1709. for more details, please checkout: https://www.amazon.com/dp/B083C3X8YY ERP Made Simple: ERP Explained in 80 Pages or Less
Automatic Vendor payment advice notes by email with attachment when a payment is made via APP (Automatic payment program by using T-code F110 and email a sap script form as a PDF attachment along with the mail body in the desired language.
We provide SAP FICO Online Training (professional level) by 6+years real-time experienced certified professional along with server access, resume preparation, interview questions for top MNCs, real-time scenarios, errors correction and monitoring.
SAP FICO Module is used for those who are in the Finance and Accounting Professionals, who wish to delve into a creative and interactive scenario by which they can apply their Real Time experience and expertise to another level of fantastic intellectual stimulation.
This presentation covers the basic modules of Financial accouting of SAP FICO module.This is for presentation purpose and doesn't serve as a full fledged presentation on SAP FI
SAP Accounts Reveivable Customer Master | http://sapdocs.infosapdocs. info
Get this and other SAP Account Reveivable Materials from http://sapdocs.info/sap/fico/sap-accounts-receivable-ppt-training-materials-documents-for-beginners/
for more SAP Documents please visit http://sapdocs.info
SAP Accounts Reveivable SAP Documents | http://sapdocs.infosapdocs. info
Get this and other SAP Account Reveivable Materials from http://sapdocs.info/sap/fico/sap-accounts-receivable-ppt-training-materials-documents-for-beginners/
for more SAP Documents please visit http://sapdocs.info
Automation of accounts payable process using AI technology,
Digital Invoice Application helps you digitize end to end processing of vendor invoices through automation, workflows with best practices. The solution enables businesses to meet critical payment and compliance deadlines, reduce the time it takes to process invoices. Streamline Accounts Payable Operations with Optimized Invoice Processing
Application Integration - What is it?
Application integration is a multi-purpose way to integrate into a business application without modifying our customer’s applications.
When is it deployed?
Typically deployed when we can make an operation that would require a user to perform multiple steps into a single button push.
Examples:
I have a document and I want to index it into WebDocs. Windows Integrator can pass index information from your application screen to Scan Workstation.
I have a document I want to find. Windows Integrator can be set up to read your application screens and perform launched searches into WebDocs.
Advanced Forms Processing - What is it?
Document processing and forms automation system
Features:
Captures documents from various sources – scanners, PC files, systems, email, inbound fax
Extracts data from semi-structured documents
Ability to extract handwritten content
Analyzes OCR extraction confidence and business rules with each document and batch processed
Users verify documents flagged for exception handling (quality assurance)
External systems are typically integrated to verify and automate indexing further and other feed data business processes
Integrates with WebDocs
SAP FICO Overview, This Slide provides you the Basic Overview of SAP FICO ,Finance and Controlling module deals with the Financial Management of an Organisation. SAP Provides an ERP Solution to handle Accounts for Major Enterprises
This is an overview for SAP HANA MM S/4 1709. for more details, please checkout: https://www.amazon.com/dp/B083C3X8YY ERP Made Simple: ERP Explained in 80 Pages or Less
Automatic Vendor payment advice notes by email with attachment when a payment is made via APP (Automatic payment program by using T-code F110 and email a sap script form as a PDF attachment along with the mail body in the desired language.
We provide SAP FICO Online Training (professional level) by 6+years real-time experienced certified professional along with server access, resume preparation, interview questions for top MNCs, real-time scenarios, errors correction and monitoring.
SAP FICO Module is used for those who are in the Finance and Accounting Professionals, who wish to delve into a creative and interactive scenario by which they can apply their Real Time experience and expertise to another level of fantastic intellectual stimulation.
This presentation covers the basic modules of Financial accouting of SAP FICO module.This is for presentation purpose and doesn't serve as a full fledged presentation on SAP FI
SAP Accounts Reveivable Customer Master | http://sapdocs.infosapdocs. info
Get this and other SAP Account Reveivable Materials from http://sapdocs.info/sap/fico/sap-accounts-receivable-ppt-training-materials-documents-for-beginners/
for more SAP Documents please visit http://sapdocs.info
SAP Accounts Reveivable SAP Documents | http://sapdocs.infosapdocs. info
Get this and other SAP Account Reveivable Materials from http://sapdocs.info/sap/fico/sap-accounts-receivable-ppt-training-materials-documents-for-beginners/
for more SAP Documents please visit http://sapdocs.info
Automation of accounts payable process using AI technology,
Digital Invoice Application helps you digitize end to end processing of vendor invoices through automation, workflows with best practices. The solution enables businesses to meet critical payment and compliance deadlines, reduce the time it takes to process invoices. Streamline Accounts Payable Operations with Optimized Invoice Processing
Application Integration - What is it?
Application integration is a multi-purpose way to integrate into a business application without modifying our customer’s applications.
When is it deployed?
Typically deployed when we can make an operation that would require a user to perform multiple steps into a single button push.
Examples:
I have a document and I want to index it into WebDocs. Windows Integrator can pass index information from your application screen to Scan Workstation.
I have a document I want to find. Windows Integrator can be set up to read your application screens and perform launched searches into WebDocs.
Advanced Forms Processing - What is it?
Document processing and forms automation system
Features:
Captures documents from various sources – scanners, PC files, systems, email, inbound fax
Extracts data from semi-structured documents
Ability to extract handwritten content
Analyzes OCR extraction confidence and business rules with each document and batch processed
Users verify documents flagged for exception handling (quality assurance)
External systems are typically integrated to verify and automate indexing further and other feed data business processes
Integrates with WebDocs
A complete guide as to how automation can help you process invoices smoothly and accurately. Learn more about steps involved in AP automation and its cost. Read it at https://docsumo.com/blog/invoice-processing-automation-guide
Unstructured invoice data offers the firm with a set of challenges: making judgments without all essential data.
Here's how you can overcome these challenges:
https://aavenir.com/what-are-the-4-big-challenges-with-analysing-unstructured-invoice-data/
Routing Jobsite Field Data for Approval and Billing in 4castplus4castplus
Enabling the "Intelligent Jobsite" - This Explainer presentation describes how 4castplus solves a common scenario in construction projects where data is captured from the Jobsite/Field and routed to the office for processing, approval and billing. Using 4castplus, this process is streamlined where all the data is entered and invoiced in the same system.
TYASuite Procure-to-Pay (P2P) software is a cutting-edge solution designed to optimize and streamline the entire procurement process. From requisition to invoice reconciliation, it seamlessly integrates procurement, vendor management, purchase orders, and invoice management. With features like automated workflows, real-time tracking, and compliance management, TYASuite E-Procurement Software enhances efficiency, reduces manual errors, and ensures transparency in your procurement operations. Experience a simplified and efficient procurement lifecycle with TYASuite innovative Procurement Software.
The process of procurement within the organization is quite complicated. For a smooth procurement process, it is very important to look for a set of tools that can help you to ease the process of procuring. For an effective procurement process, it is the best option to look for procurement software.
The implementation of procurement software helps the organization in supporting the acquisition of goods and services. It allows the organization to automate the entire source-to-pay cycle. Right from the beginning stage of analyzing and managing the contracts and invoice generation procurement to pay software helps to get complete access to control the procurement process operation.
End to-end solution for cost documents flow using JIRAMaciej Egermeier
Example of implementation of JIRA Service Desk as workflow engine for cost documents acceptance. How to process incoming cost documents to company? JIRA is giving high flexibility and rapid implementation.
It is becoming increasingly important that companies have tight financial control over their operations.
WebXpress FTAT provides shippers with the means to effectively manage their freight audit processes in-house and increase productivity, reduce freight expenses and stay compliant with tight financial regulations.
WebXpress is an IT and Solutions company that offers services in the domain of Logistics.
Founded in 2004 the company has a presence in India, Saudi Arabia, East Africa, and South Asia.
Our idea is to connect all stakeholders in supply chain and provide visibility.
How Intelligent Document Processing is Driving Accounts Receivable (AR) and A...Emagia
How Intelligent Document Processing is Driving Accounts Receivable (AR) and Accounts Payable (AP) Productivity
https://www.emagia.com/resources/ebooks/how-idp-is-driving-ar-and-ap-productivity/
Accounts payables with SharePoint and NintexActSolution
Paper invoices and manual processing continues to hamper many organizations accounts payable operations, keeping supplier’s in the dark and failing to give finance the visibility they need to actively manage the company’s cash position. With some automation around vendor payment information and 3 way matching let us help you drive savings through discount capture, penalty avoidance and lower labor costs while improving the speed at which your team can access payables related information.
Currently pi network is not tradable on binance or any other exchange because we are still in the enclosed mainnet.
Right now the only way to sell pi coins is by trading with a verified merchant.
What is a pi merchant?
A pi merchant is someone verified by pi network team and allowed to barter pi coins for goods and services.
Since pi network is not doing any pre-sale The only way exchanges like binance/huobi or crypto whales can get pi is by buying from miners. And a merchant stands in between the exchanges and the miners.
I will leave the telegram contact of my personal pi merchant. I and my friends has traded more than 6000pi coins successfully
Tele-gram
@Pi_vendor_247
NO1 Uk Black Magic Specialist Expert In Sahiwal, Okara, Hafizabad, Mandi Bah...Amil Baba Dawood bangali
Contact with Dawood Bhai Just call on +92322-6382012 and we'll help you. We'll solve all your problems within 12 to 24 hours and with 101% guarantee and with astrology systematic. If you want to take any personal or professional advice then also you can call us on +92322-6382012 , ONLINE LOVE PROBLEM & Other all types of Daily Life Problem's.Then CALL or WHATSAPP us on +92322-6382012 and Get all these problems solutions here by Amil Baba DAWOOD BANGALI
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when will pi network coin be available on crypto exchange.DOT TECH
There is no set date for when Pi coins will enter the market.
However, the developers are working hard to get them released as soon as possible.
Once they are available, users will be able to exchange other cryptocurrencies for Pi coins on designated exchanges.
But for now the only way to sell your pi coins is through verified pi vendor.
Here is the telegram contact of my personal pi vendor
@Pi_vendor_247
What price will pi network be listed on exchangesDOT TECH
The rate at which pi will be listed is practically unknown. But due to speculations surrounding it the predicted rate is tends to be from 30$ — 50$.
So if you are interested in selling your pi network coins at a high rate tho. Or you can't wait till the mainnet launch in 2026. You can easily trade your pi coins with a merchant.
A merchant is someone who buys pi coins from miners and resell them to Investors looking forward to hold massive quantities till mainnet launch.
I will leave the telegram contact of my personal pi vendor to trade with.
@Pi_vendor_247
Introduction to Indian Financial System ()Avanish Goel
The financial system of a country is an important tool for economic development of the country, as it helps in creation of wealth by linking savings with investments.
It facilitates the flow of funds form the households (savers) to business firms (investors) to aid in wealth creation and development of both the parties
Empowering the Unbanked: The Vital Role of NBFCs in Promoting Financial Inclu...Vighnesh Shashtri
In India, financial inclusion remains a critical challenge, with a significant portion of the population still unbanked. Non-Banking Financial Companies (NBFCs) have emerged as key players in bridging this gap by providing financial services to those often overlooked by traditional banking institutions. This article delves into how NBFCs are fostering financial inclusion and empowering the unbanked.
NO1 Uk Rohani Baba In Karachi Bangali Baba Karachi Online Amil Baba WorldWide...Amil baba
Contact with Dawood Bhai Just call on +92322-6382012 and we'll help you. We'll solve all your problems within 12 to 24 hours and with 101% guarantee and with astrology systematic. If you want to take any personal or professional advice then also you can call us on +92322-6382012 , ONLINE LOVE PROBLEM & Other all types of Daily Life Problem's.Then CALL or WHATSAPP us on +92322-6382012 and Get all these problems solutions here by Amil Baba DAWOOD BANGALI
#vashikaranspecialist #astrologer #palmistry #amliyaat #taweez #manpasandshadi #horoscope #spiritual #lovelife #lovespell #marriagespell#aamilbabainpakistan #amilbabainkarachi #powerfullblackmagicspell #kalajadumantarspecialist #realamilbaba #AmilbabainPakistan #astrologerincanada #astrologerindubai #lovespellsmaster #kalajaduspecialist #lovespellsthatwork #aamilbabainlahore#blackmagicformarriage #aamilbaba #kalajadu #kalailam #taweez #wazifaexpert #jadumantar #vashikaranspecialist #astrologer #palmistry #amliyaat #taweez #manpasandshadi #horoscope #spiritual #lovelife #lovespell #marriagespell#aamilbabainpakistan #amilbabainkarachi #powerfullblackmagicspell #kalajadumantarspecialist #realamilbaba #AmilbabainPakistan #astrologerincanada #astrologerindubai #lovespellsmaster #kalajaduspecialist #lovespellsthatwork #aamilbabainlahore #blackmagicforlove #blackmagicformarriage #aamilbaba #kalajadu #kalailam #taweez #wazifaexpert #jadumantar #vashikaranspecialist #astrologer #palmistry #amliyaat #taweez #manpasandshadi #horoscope #spiritual #lovelife #lovespell #marriagespell#aamilbabainpakistan #amilbabainkarachi #powerfullblackmagicspell #kalajadumantarspecialist #realamilbaba #AmilbabainPakistan #astrologerincanada #astrologerindubai #lovespellsmaster #kalajaduspecialist #lovespellsthatwork #aamilbabainlahore #Amilbabainuk #amilbabainspain #amilbabaindubai #Amilbabainnorway #amilbabainkrachi #amilbabainlahore #amilbabaingujranwalan #amilbabainislamabad
what is the best method to sell pi coins in 2024DOT TECH
The best way to sell your pi coins safely is trading with an exchange..but since pi is not launched in any exchange, and second option is through a VERIFIED pi merchant.
Who is a pi merchant?
A pi merchant is someone who buys pi coins from miners and pioneers and resell them to Investors looking forward to hold massive amounts before mainnet launch in 2026.
I will leave the telegram contact of my personal pi merchant to trade pi coins with.
@Pi_vendor_247
Resume
• Real GDP growth slowed down due to problems with access to electricity caused by the destruction of manoeuvrable electricity generation by Russian drones and missiles.
• Exports and imports continued growing due to better logistics through the Ukrainian sea corridor and road. Polish farmers and drivers stopped blocking borders at the end of April.
• In April, both the Tax and Customs Services over-executed the revenue plan. Moreover, the NBU transferred twice the planned profit to the budget.
• The European side approved the Ukraine Plan, which the government adopted to determine indicators for the Ukraine Facility. That approval will allow Ukraine to receive a EUR 1.9 bn loan from the EU in May. At the same time, the EU provided Ukraine with a EUR 1.5 bn loan in April, as the government fulfilled five indicators under the Ukraine Plan.
• The USA has finally approved an aid package for Ukraine, which includes USD 7.8 bn of budget support; however, the conditions and timing of the assistance are still unknown.
• As in March, annual consumer inflation amounted to 3.2% yoy in April.
• At the April monetary policy meeting, the NBU again reduced the key policy rate from 14.5% to 13.5% per annum.
• Over the past four weeks, the hryvnia exchange rate has stabilized in the UAH 39-40 per USD range.
Falcon stands out as a top-tier P2P Invoice Discounting platform in India, bridging esteemed blue-chip companies and eager investors. Our goal is to transform the investment landscape in India by establishing a comprehensive destination for borrowers and investors with diverse profiles and needs, all while minimizing risk. What sets Falcon apart is the elimination of intermediaries such as commercial banks and depository institutions, allowing investors to enjoy higher yields.
how can I sell pi coins after successfully completing KYCDOT TECH
Pi coins is not launched yet in any exchange 💱 this means it's not swappable, the current pi displaying on coin market cap is the iou version of pi. And you can learn all about that on my previous post.
RIGHT NOW THE ONLY WAY you can sell pi coins is through verified pi merchants. A pi merchant is someone who buys pi coins and resell them to exchanges and crypto whales. Looking forward to hold massive quantities of pi coins before the mainnet launch.
This is because pi network is not doing any pre-sale or ico offerings, the only way to get my coins is from buying from miners. So a merchant facilitates the transactions between the miners and these exchanges holding pi.
I and my friends has sold more than 6000 pi coins successfully with this method. I will be happy to share the contact of my personal pi merchant. The one i trade with, if you have your own merchant you can trade with them. For those who are new.
Message: @Pi_vendor_247 on telegram.
I wouldn't advise you selling all percentage of the pi coins. Leave at least a before so its a win win during open mainnet. Have a nice day pioneers ♥️
#kyc #mainnet #picoins #pi #sellpi #piwallet
#pinetwork
Even tho Pi network is not listed on any exchange yet.
Buying/Selling or investing in pi network coins is highly possible through the help of vendors. You can buy from vendors[ buy directly from the pi network miners and resell it]. I will leave the telegram contact of my personal vendor.
@Pi_vendor_247
4. 1 2 3 4Add on to SAP
.
Solution for managing invoices
Massages data before
processing in SAP
Has custom rules inside it
5. Manage Workflow better
Pay correct amounts on time and to
right vendor
Allows adding of various business rules that the
system checks prior to processing
6. OpenText VIM
MANAGEMENT
Saves us money.
There are business rules
and manages the
workflow and route the
invoice to the right
parties.
Preprocesses
data for SAP
Users are already
familiar with how to
use it
Add on to SAP
VIM automatically
populates data in
the right fields using
OCR technology.
Matches data
automatically
This was developed along
with SAP, so you get
something that works
very well.
Tested along
with SAP
7. What are the components of VIM
VIM COMPONENTS
• Enterprise Scan-Attached to Scanner. It’s a
desktop application
• ICC- Image Capture Center. This has OCR(
optical character recognition)- extracts the
text from the image
• ICC-Validation- Check if the data extracted
from OCR is correct
4
3
2
1
5/6/7
• ICC Archive Server-Images get archived here- 4
• OtexVIM/OTEXBAS/OTEX/ERP
8. A ‘DP’ is created
in VIM.
Workflow is triggered and
routed to the right person
Invoice is created
in SAP
VIM business
rules are checked
9. Pay the
right
amount
Reduce
Cost
Pay on
time
What do we want from
AP
Vendor doesn’t call back asking for the
right amount
Pay the right amounts
Delays in payment are expensive for
us
Pay on time
Get discounts by paying on time
Reduce costs
11. Current process:
Hire the right person
for the right job!
Invoice
Product
Amount
Reference
We receive an invoice through the mail
This has to be manually keyed in
Risk of keying in the wrong vendor
Wrong Amount etc.
15. PRESENTED BY : YOUR OWN NAME
Delays payment
Due to incorrect amounts
and wrong vendors and
Delays in approvals
16. VIM fixes this issue through various
ways
• OCR technology
• Routing of invoices to the right
approver
• Identifying issues with the invoice
before being created
17. What is OCR?
OCR reads the text from
an invoice and identifies
the text on there.
This text is mapped to SAP
fields and the user doesn’t
have to manually key in
everything
18. Example-SAP reads the vendor name and finds a vendor with
that name and populates the vendor number field.
It reads the amount, date etc. and maps them to the
appropriate SAP field.
22. These go through OCR
and a DP is created
Email the invoices to a
specific email address
Invoices can be sent in a few ways:
Scan the invoices using a special scanner
31. You can apply many checks to the document
to ensure it is correct.
32. These checks are defined by us through
configuration. These checks are be through a
function module, check certain table values etc.
33. This ensures that the invoices being created
have the right data and there are less
disputes and we get paid on time.
34. After the AP person enters the information, we might
need additional approvals or information.
Workflow process.
35. DelegativeTax person Manager
The tax person can
enter the tax code
A manager can
provide an approval
before it posts
We can forward the
invoices to another
person if one person
is out of office
Rather than emailing
these people for the info
A workflow can be
triggered
36. 01
STEP
02
STEP
03
STEP
04
STEP
Enters what he/she wants
Requestor enters
info
G/L account, etc.
AP team enters
accounting info
Based on the type of
expense, amount etc.
Goes through All
approvals
Finally it posts in the sytem
Posts
WORKFLOW
PROCESS
37. Flow of an invoice
APPROVAL FLOW
• Requestor/Coder
• Tax Audit
• AP processor
4
3
2
1
5
• Approver 1( picked up from the COA) 4
• Approver 2- Picked up from
COA and then it posts
38. VIM helps in easy flowing of the ‘DP’ from one department to
another to get all the info before the invoice is created
39. Invoice is sent( email or pdf)
STEP 1
There are business rules and checks in VIM-
enter all info
STEP 3
Creates an invoice in SAP
STEP 5
OCR extracts data and invoice is archived
and sent to VIM
STEP 2
Approvals and workflows are done
STEP 4
Overall Process
40. Each document type controls
whether it is a PO or a Non PO
doc type and all the checks
assigned to it
Create document types
All the business roles that
should apply to this doc type
Create Process types
Which fields should appear on
the screen. Which are
mandatory, optional, hidden
etc.
Indexing screen
what can the user do once
they get the invoice in their
inbox
Process options
Document type
configuration
VIM configuration
41. AP processor
What are all the things I can
do with this document
Forawrd it to
others
PREPARE FOR RE
ENGINEERING
Park document
Send for approvalChange
document type
• Each document type has certain process types
assigned to it.
• The process types control everything that this
role can do.
• Users are assigned roles
Process options
42. AP processor
What are all the
things I can do with
this document
Forawrd it
to others
PREPARE
FOR RE
ENGINEERIN
G
Park
document
Send for
approval
Change
document
type
Process options- You can define who sees what on their screen
43. 01
STEP
02
STEP
03
STEP
04
STEP
Before it gets passed on to
FI check if there is a
duplicate
Check for
duplicates
Check if all the required
fields are filled out
Required fields
Certain expense types are
allowed with certain G/L
accounts
Validations
Check if all the master data
is correct
Master data is
correct
VIM- conigrationProcess Types
Before a document gets posted- Check if it is correct. Process types are assigned to document types
44. The system checks
these steps when you
create a ‘DP’
For e.g. it will first
check to see if the
vendor number exists
in the system, then it
checks the currency
and so on.
The checks can call a
function module
where you can enter
your code
45. Specify the list of
users who can
approve
Specify how many
approvers are
required based on
amounts
46. Types of
Approvals 02
Invoice is parked first and
then the approvals start.
Once the approvals are
obtained, the invoice
posts.
Approvals
after parking
01
Approvals happen at
the DP levels- once the
DP is approved, it
creates an invoice
Approval at
the DP level
03
Invoice gets posted
first with a block
indicator and once the
approvals are
obtained, the block
goes away.
Posted
Approval
47. Enterprise scan
Invoice 1
Invoice 2
Supporting
document for
Invoice 2
Scanner
It’s a special scanner- it knows which pdfs should it
create a new DP for and which docs are supporting
documents
52. The typical steps for processing a Non PO-based invoice into SAP with VIM are as follows:
The documents are sorted in the mailroom.
The documents are scanned with a scanning device.
The documents are archived to an Archive Server.
OCR is performed on the documents in order to capture metadata, validate metadata, and
release to SAP.
A duplicate check is performed against the document.
The validity of the tax code is checked.
The validity of the vendor is checked.
Coding of the accounting details is done.
The invoice is approved.
The document is posted in SAP.
53. VIM
Some advantages of VIM
Right approvals based on different
criteria
Manage workflows
better
1
2
3
4
VIM runs inside SAP
Add on to
SAP
Efficiency, visibility and
compliance
Gives a company more control
Uses ABAP, workflow and SAP
Netweaver
USES SAP technology
Recap of what is VIM
54. Add on to SAP
• VIM is an add-on to SAP.
• Runs within SAP
Uses SAP
technology
• VIM uses Workflow, ABAP,
Netweaver and portal.
• This makes it easy for a company
to use VIM as everyone is already
familiar with the components.
• Think of VIM an additional module
with SAPOwned by
Opentext
• VIM is owned by Opentext and It
was developed by working
closely with SAP.
• It integrates with the logistics
and FI module of SAP
Opentext VIM
Addon to SAP