The document discusses various strategies for using QuickBooks in retail and professional services environments, including integrating it with additional software solutions. It provides examples of using QuickBooks with barcode scanners to track inventory, with Microsoft Retail Management Software to manage sales and inventory, and with an electronic service control solution to schedule and track service calls. The document also covers QuickBooks features for job costing, tracking locations and departments, and managing items versus expenses.

1. QuickBooks Unlimited Strategies for the Retail Environment

2. Agenda QuickBooks “Know-How” WASP Bar-Code Scanners MS Retail Mgmt Solutions dESCO Dispatch and Service Scheduling

3. Which Version of QuickBooks?

5. Chart of Accounts Balance Sheet Assets Operating Cash Accounts Receivable Furniture, Fixtures & Equipment Buildings Inventory Liabilities Sales Tax Payable Accounts Payable Payroll Taxes Payable Loans Payable Equity Capital Stock Add’l Paid-In Capital Accumulated Earnings Profit & Loss Income Sales Returns & Allowances Misc. Income Cost of Goods Sold Materials/Supplies Contract Labor Direct Labor Expenses Advertising Bank Charges Office Supplies Payroll Wages/Taxes Rent Utilities

6. Bookkeeper’s Focus Reconciling Accounts Verifying Account Balances Tracking detailed information Tracking deadlines Tracking Cash Flow needs Balance Sheet Assets Operating Cash Accounts Receivable Furniture, Fixtures & Equipt Buildings Inventory Liabilities Sales Tax Payable Accounts Payable Payroll Taxes Payable Loans Payable Equity Capital Stock Add’l Paid-In Capital Accumulated Earnings

7. Manager’s Focus Profit Margins Employee Accountability Job-costing Budgeting Performance Evaluations Profit & Loss Income Sales Returns & Allowances Misc. Income Cost of Goods Sold Materials/Supplies for Resale Contract Labor Direct Labor Expenses Advertising Bank Charges Office Supplies Payroll Wages/Taxes Rent Utilities

8. Tracking Divisions and Locations

9. When creating or editing an account, be sure to mark the “Subaccount of” box Job Labor Costs Professional Services Example 2 Example 1 Use “SubAccounts” for Departments

10. Truck 1 / Truck 2 NE Office / SW Office Example 2 Example 1 Use “Class” for Locations

11. Items vs. Expenses

12. B) When you “create” items, you will be required to select Expense/Income accounts for summarizing “purchasing” and “sales” activities. These designations also dictate where the transactions will appear on your Profit & Loss Reports. A) Use the “Items” tab for job-related/direct costs. This method will produce more accurate job-costing reports in QuickBooks.

14. A) Use the “Expenses” tab for admin costs

15. Both Methods ultimately affect the same Profit & Loss Accounts, but “Items” enhance the “Profit & Loss by Job” Report

17. Reporting Profit & Loss (Standard) Profit & Loss by Division (Class) Profit & Loss by Job Sales (by Item) Inventory – Item Profitability Inventory - Stock Status (by Item)

21. Quantity comes from “Sales Receipts, Invoice and Credit Memo Transactions

22. Actual Cost: comes from “Bills” and “Check” transactions (Average Cost) Actual Revenue” comes from “Sales Receipts” and “Invoice” Transactions

24. Employees & Sub-Contractors Employee: Subject to Employment Taxes Wages Reportable on a W-2 Sub-Contractor (Vendor): Not Subject to Employment Taxes Earnings Reportable on a 1099 Use “Timesheets” to track labor “job-costs” for employees AND sub-contractors. Use “Timesheets” to track/bill for equipment hours

26. Tracking Workman’s Comp Codes (Assisted & Enhanced Payroll - ONLY)

27. Payroll Service Enhanced & Assisted - ONLY

28. Myth # 1 - QuickBooks is for Small Companies Up to 20 Users – 14 User Roles Terminal Services/Remote Access “ Consolidated Financials” for multiple-companies Built for Networking vInventory and TrueCommerce Myth # 2 - QuickBooks Enterprise

29. Managing or Manipulating Progress ? What does your business-process cost ? Trace the steps of any transaction Who is held accountable ? Create job-descriptions that define attainable numbers Why invest in Technology ? Access to Real-Time Data, Avoid Duplication, Sync. Front to Back When will I be Profitable ? Assess Return on Investment, little things can mean allot Where do I start ? Ask staff to create a “wish list”

30. Retail Solution - Alternative # 1 Laser Wireless CCD QuickBooks + WASP Bar-Code Scanners

31. Wasp Barcode – The Company Barcode, data collection & tracking solutions Focused on small business Profitable growth since 1994 Over 200,000 customers

32. What’s a barcode? Simply, a graphic representation of data Barcodes come in different forms and sizes Thickness & spacing of black lines and white space is important Read (scanned) by a line of light (scanner) Scanner ‘reads’ the graphic and converts to the underlying data ABC123

33. Why use a barcode? Quickly and accurately… Link to backend database to lookup more information Input data to applications (Excel or Inventory…)

34. Wide selection of solutions

35. Features Performance Range of barcode scanners WWR2900 Contact scanner Contact to 1.5” away WCS8900 Up to 12” away WLS9500 Up to 29” away WWS800/850 Up to 25” away Base station Corded scanners Cordless scanners WCS3900 WWS500 Up to 12” away USB adaptor Multi-angle, POS WPA150 Pen CCD Laser

36. Mobile ability Application on handheld Scan and update remotely Synch back with PC Mobile scanning devices WDT2200 Low cost inventory solution WDT3200 Flagship device for inventory WPA1200 Ideal PDA form for asset tracking or inventory

37. Range of Barcode Printers

38. Wasp CountIt Solution Simple inventory counting & reconciliation Quantity and location of inventory Mobile solution integrated with QuickBooks Wizard driven interface Save time and money Reduce time and increase accuracy of counting inventory

39. How it works with QB Easy process: Download inventory data from QuickBooks Create barcode labels (from application) Load onto Wasp mobile scanning device Scan, count & verify on-hand inventory & location Synch with PC and send accurate inventory level to QuickBooks Create exception report if needed Eliminate the inefficiency of a paper system

40. Retail Solution - Alternative # 2 QuickBooks + MS Retail Mgmt Solution Demo Link: http://www.microsoft.com/BusinessSolutions/RetailManagementSystem/Demos/mainui_index.html

41. Integrating MS RMS Step 2 - Make Deposits/Pay Bills in QuickBooks Step 3 - Manage Inventory Step 1 - Enter Sales Receipts/Receiving (in RMS) and Sync with QuickBooks (Daily)

42. Getting Started Simply upload your QuickBooks “Items, Customers & Vendors” and begin:

47. Professional Svcs - Alternative # 3 QuickBooks + Electronic Service Control

50. Solution Overview ** Integrates with SCP’s Ordering System ** Competitive Advantages & Brand Attributes: In-house Development, Support, and Training 26+ Years In Business First Service Package to Integrate with QuickBooks QuickBooks Integration Overview: Customer, Job, Vendors, Accounts Payable, Invoicing Integration Critical Mid-Market Customer Needs Addressed: Tracking Industry Specific Account Information Tracking Warranty and Equipment Information Efficiently Scheduling Service Calls Tracking The Progress of Service Calls Scheduling the Closest Technician Tracking and Reporting on Account Service History Streamlining Information Flow to the Service Tech in the Field Automated Billing for Recurring Service Contracts Multi-Warehouse Inventory, Bar Code Scanning, Serial Number Tracking

51. Solution Overview

58. "Building Complete Business Solutions for QuickBooks Users" Dawn Scranton CQA [email_address] www.accountingdirectors.com 5121 Palo Verde Pl West Palm Beach, FL 33415 (O) 561.683.3497 (F) 561.683.1191 QUESTIONS ? * QuickBooks Support/Review * QuickBooks Training * Data File Repair/Split/Merge * Technology Evaluations * Boxed/Custom Solutions