This article explains how we can make use of MS Excel Inplace functionality in the SAP ALV toolbar with macro recording to avoid repetitive tasks such as adding custom calculation field in the standard /Custom/ Query reports (e.g. Order Qty- Delivery Qty, Pivot Table chart etc)

1. SAP ALV Excel Inplace with Macro recording
SAP ALV Excel Inplace with Macro recording
Author: Aromal Raveendran
Email:aromalr@gmail.com

2. SAP ALV Excel Inplace with Macro recording
Pre-requisites:
SAP NetWeaver ABAP 7.0 and above with SAP GUI 7.20and MSExcel 2007/2010 installed in front
end computer
Purpose
This article explains how we can make use of MS Excel Inplace functionality in the SAP ALV toolbar
with macro recording to avoid repetitive tasks such as adding custom calculation field in the standard
/Custom/ Query reports (e.g. Order Qty- Delivery Qty, Pivot Table chart etc)
Intended Audience
SAP Consultants/Users

3. SAP ALV Excel Inplace with Macro recording
Table of Contents
Introduction......................................................................................................................................................... 4
General Settings to enable macro in Excel 2007 ............................................................................................... 4
Addition of a custom field in ALV report using Excel Inplace and Macro .......................................................... 5
Summary .......................................................................................................................................................... 16
Related Content ............................................................................................................................................... 17
Copyright ............................................................................................................ Error! Bookmark not defined.

4. SAP ALV Excel Inplace with Macro recording
Introduction
It is quite often that we have downloaded the standard/custom SAP ALV report as Excel document to
the front-end computer and added some calculation fields, converting to pivot table etc. These
repetitive tasks in Excel can be recorded as an Excel macro and we can upload this excel layout
containing macro to SAP as a new ALV layout, so that, when you run the report/selecting the layout,
immediately the output will be displayed as Excel with the repetitive task automatically executed. With
this we can avoid building of Custom fields (derived fields) in standard / Custom / Query report and
save lot of time.
General Settings to enable macro in Excel 2007
When we run the Excel in place functionality in the SAP ALV, by default, the data will not get
automatically transferred to Excel. For that we have to do some macro security settings. Following
screen shots explains how to enable a macro in excel 2007. After activating this we have to close
Excel and run Excel in place functionality once again. Then the data can be seen in Excel. Excel In
place will also work in MSExcel 2010 and MSExcel 2003 with Latest GUI (7.20 advisable) + patches
installed at frond end computer
Step 1: Select Excel options
Step 2: Go to Trust center settings

5. SAP ALV Excel Inplace with Macro recording
Step3: Go to Macro Settings and select details as per following screen shot.
Addition of a custom field in ALV report using Excel Inplace and Macro
E.g. Adding Rejection%column in standard report (E.g. t-code COID)
In the standard report transaction COID we want to add a Rejection % column. Either we can do it by
ABAP code or download the report to excel and do a formula calculation. But there is an easier
method than writing code in Enhancement spot/Exits/download to achieve this. Following screen
shots explain step by step methods to run a macro along Excel in place functionality.
Step 1: Select Excel in place functionality in the ALV.
Normally in standard /custom report we can also see Excel Inplace functionality like this.

6. SAP ALV Excel Inplace with Macro recording
Step 2: After seeing the data in Excel go to RawData tab
Step 3: Now go toview tab and select Record Macro.
Step 4: Give the name for the macro and assign a shortcut key (Ctrl + Shift + L)

7. SAP ALV Excel Inplace with Macro recording
Step 5: Write the formula in the cell as shown. Also leave one cell for heading. (It is better to put the
Heading after the formula calculation otherwise we have to re-adjust the macro code)
. Eg (ROUND(h2/e2*100,2) which will give you rejection percentage rounded upto 2 decimal place
Step 6: Double click/drag outside cell selection, so that this makes the formula applicable for the
entire column.
Step 7: After formula, enter the heading for the column (eg. Rejection %)

8. SAP ALV Excel Inplace with Macro recording
Step 8: Apply borders for the column if needed and do necessary formatting
Step 9: Stop recording the macro as shown below. Now the tasks that we have done from step 5 to
step 8 has been recorded as macro named RejectionPer(see Step 4).
Step 10: Now you can see the recorded macro in View Macros.

9. SAP ALV Excel Inplace with Macro recording
Step 11: Save the Excel in the front end computer

10. SAP ALV Excel Inplace with Macro recording
Step 12: Now select change layout to upload the excel macro (alv_macro_eample.xls) in front end
machine to SAP .
Step 13: Now go to the view tab and select Microsoft Excel and use Upload to BDS option

11. SAP ALV Excel Inplace with Macro recording
Step 14: Select the excel file we saved in the desktop and upload

12. SAP ALV Excel Inplace with Macro recording
Step 15: Save this layout by selecting the template we have just uploaded.

13. SAP ALV Excel Inplace with Macro recording
Step 16. Now go out of the report and run the report and select the layout we have saved.

14. SAP ALV Excel Inplace with Macro recording
Step 17: You can run the macro by pressing the shortcut Ctrl+Shift+L(we assigned it in Step 4) or go
to view tab and run the macro manually.

15. SAP ALV Excel Inplace with Macro recording
Step 18: We can see the output now as below
We can automatically run the macro when we select the Raw Data tab in the Excel .For this, Edit the
macro and put below piece of code in ThisWorkbook ->Workbook->SheetActivate method (as
shown below).
If Sh.Name = "RawData" Then
Module1.RejectionPer
End If

16. SAP ALV Excel Inplace with Macro recording
Summary
All the above tasks we can easily do within couple of minutes. If we consider enhancing the standard
report and transporting it through the landscapes to PRD or downloading it to excel and do the
activities,this functionality saves a lot of time for the consultants/Users.
Try to record some Pivot table with charts and start exploring.

17. SAP ALV Excel Inplace with Macro recording
Related Content
http://office.microsoft.com/en-us/excel-help/change-macro-security-settings-in-excel-
HP010096919.aspx
http://help.sap.com/saphelp_470/helpdata/en/e3/41a138c4397a42e10000009b38f842/content.htm