nc 2..docx

Nangabulan, Talugtug, 3118, Nueva Ecija
https://www.facebook.com/stareventsevices.company | 0961-033-2402 | starevantservices@yahoo.com
COMPANY PROFILE
Star Event Services is one of the leading event organizer that owned by Ella Delos
Santos, which specializes in providing bespoke event planning, management, and execution
services to a diverse range of clients. With a 10 years of experience in the industry, we have
gained a reputation for delivering exceptional events that leave a lasting impression. We work
closely with our clients to understand their specific needs and preferences and provide
tailored solutions that meet their expectations. From corporate events, private parties, product
launches, and private dinners to weddings and social celebrations, we possess the expertise,
resources, and creativity to bring any event to life. With our attention to detail,
comprehensive planning, and flawless execution, we ensure that every event is unique,
memorable, and successful. Just contact us to make a shining spotlight on your unforgettable
moments.

Tagline: Shining a spotlight on your unforgettable moments
VISION
At Star Event Services, our vision is to revolutionize the event industry by providing
innovative, creative and personalized event solutions to our esteemed clients. We envision a
future where our valued clients and their guests are immersed in an unforgettable experience
that leaves a lasting impression.
MISSION
At Star Event Services, our mission is to provide our clients with exceptional event
planning and management services that deliver memorable, engaging, and successful events.
We believe that every event tells a story and we strive to create experiences that inspire,
excite, and engage our audience.
Core Values
Creativity
Innovation
Collaboration
Flexibility
And communication

Proposal to
the Client

January 10, 2023
Mrs. Loida Mariano Castelo
School Principal
Liceo de Christ the King, Inc.
Magsaysag District, Talugtug, Nueva Ecija
Dear ma’am,
Greetings!
I am writing to propose an event pertain to Senior High School Graduation.
Graduating from high school is a significant accomplishment, and it deserves to be celebrated
in a memorable way. As an event planner with several years of experience, I am confident
that I can help you organize a graduation ceremony that your graduates, their families, and
friends will remember for years to come.
We pride ourselves on our exceptional organizational and project management skills,
and we can guarantee that this event will be carried out smoothly, ensuring that your vision
for your high school graduation ceremony is realized. We will work with you throughout the
entire process, from the initial concept design to the post-event wrap-up, ensuring that
everything is handled to your satisfaction.
If you're interested in discussing this proposal further, please reach out to us at your
earliest convenience. We’re excited to help you plan a successful and memorable Senior High
School Graduation ceremony.
Sincerely,
Ms. Ella Delos Santos
Owner/Manager
Star Event Services

Letter to the Supplier
January 27, 2023
Mrs. Ally Fajardo
General Manager of Ally’s Flower Shop
San Jose, Nueva Ecija
0927-375-5246
Dear Mrs. Fajardo
Greetings!
Our Company, Star Event Services, will be handling an event for the upcoming senior
high school graduation ceremony on June 02, 2023 at 8:00 am in Liceo de Christ the King,
Inc. The event is located in Magsaysay District, Talugtug, Nueva Ecija.
To make this event truly special, we need a high quality flowers, and we think that
you are the perfect supplier of flowers for us. We want you to know that the flowers you
provide will be the centerpiece of the ceremony, and we want them to be perfect.
In this regard, we would like to request price quotation on your packages that may
serve our needs. Here are the products that we need:
 15 bundles of anthurium flower (Red)
 10 bundles of heliconia flower
 30 bundles of chrysanthemum flower (white)
 30 bundles of chrysanthemum flower (yellow)
 15 bundles of chrysanthemum flower (violet)
 10 flower stands
 2 florist to arrange the flowers
Thank you for considering this opportunity to supply the flowers for the graduation
ceremony. We look forward to hearing back from you soon.
Sincerely yours,
Ella A. Delos Santos
Star Event Services Owner/Manager

Contract to
Client

Contract to Client
This contract services enteres into by between, Star Event Services, Nangabulan, Talugtug,
Nueva Ecija, +639610332402. Stareventservices@yahoo.com and Mrs. Loida Mariano
Castelo, School Principal of Liceo de Christ the King, Inc. Magsaysay District, Talugtug,
Nueva Ecija, +639282364113.
Witnesseth
This contract is made effective as of January 19, 2022 by and between Star Event Services
and Mrs. Loida Mariano Castelo. The contract services as an agreement of distribution of
services and compensation in the planning of senior high school graduation ceremony, which
be held on June 02, 2023.
Payment
Payment for our services shall be made in two installments. A 50% deposit is due upon
signing this contract, and the remaining balance is payable on the day of the event. The
clients agrees to pay the total amount of P211, 480 to us. A non-refundable deposit of 50%
P105, 740 will be made as an initial deposits and due on the date that this contact goes into
effect. The remaining P105, 740 is payable on the day after the event.
DATE AND CHARGES AND CANCELLATION
We will be responsible for organizing the program, coordinating with the participants, and
ensuring that the event runs smoothly from start to finish. Please note that any changes to the
event details or cancellation of the event must be made in writing at least 1 month prior to the
event date. In the case of cancellation, the deposit will be non-refundable.
MRS. LOIDA MARIANO CASTELO Ms. Ella A. Delos Santos
Client Event Manager

Contract to
Supplier

Contract to Client
This contract is made effective of January 31, 2023 by and between Star Event Services
Company and Mrs. Ally Fajardo, General Manager of Ally’s Flower Shop.
1. Item Purchased
Supplier agrees to sell, and the costumer agrees to buy the following products in
accordance with terms and conditions of their agreement.
Description Quantity Unit/Price Total
Anthurium flower
(Red)
15 bundle 500 7, 500
Heliconia flower 10 bundle 500 5, 000
Chrysanthemum
(White)
30 bundle 300 9, 000
Chrysanthemum
(Yellow)
30 bundle 300 9, 000
Chrysanthemum
(Violet)
15 bundle 300 4, 530
Flower stand 10 pieces 500 5, 000
Florist to arrange the
flowers
4 person 2000 8, 000
TOTAL 48, 030
2. Product Standard
The supplier should ensure that the orders for the flowers are delivered a day before
the event to guarantee the freshness of the flowers.
3. Damage of the Product
If there is any damage when we received the items, the suppliers are the one who in
charge and Star Event Services has nothing to do with it.
4. Payment

Regarding to the payment, the supplier can contact us at our number and email
address above for further discussion about payment.
MRS. ALLY FUJARDO Ms. Ella A. Delos Santos
Manager of Ally’s Flower shop Event Manager

EVENT
BRIEF

EVENT BRIEF
Contact Coordinator Ms. Ella A. Delos Santos
Nangabulan, Talugtug, Nueva Ecija
09610332402
Event Senior High School Graduation
Theme Gradweyt ng K to 12: Hinubog ng Matatag
na Edukasyon
Purpose The purpose of a high school graduation
ceremony is to celebrate students who have
successfully met the academic and
extracurricular requirements for graduation.
Day/Date and Time Friday, June 02, 2023
8;00 am – 12 pm
Location Liceo de Christ the King, Inc. Conference
Room
Participants/ Guest Graduates, Parents, Administrators,
Teachers, and Staff
Directional Signage Entrance, Exit, Restroom, and Parking Area
Parking Services On the right side of the Gymnasium
Audio/Video AV System and Sound System
Set-up Two parts of the seats, where on the left side
are the graduates and on the right side are the
parents.
Number of Staff 7 Staff
Number of Guest 150 Guest
Alloted Budget 211, 480.00

WORKING
COMMITTEE

WORKING COMMITTEE
Staff Area Requirement Function
Staff 1 Entrance Aware and knows the
seating arrangements,
and personal data for
contact tracing
purposes.
To guide the guest
and students to their
seating arrangements.
Staff 2 Around the Gym Good in handling
communication with
parents, students, and
other stakeholders, as
well as promoting the
graduation activities.
To assist the needs of
the students and
guest during the
event.
Staff 3 Sound System Can monitor
technical needs and
can handle technical
problems.
So that if there is a
technical problem,
someone can monitor
and fix it
immediately.
Staff 4 Parking Can give directions
clearly.
To assist the guest to
the parking lot.
Staff 5 Food Can monitor the
foods.
To prepare foods and
drinks for students
and guest.
Staff 6 Back Stage Can monitor other
needs and things for
the event.
To assist other staff
on their needs.
Staff 7 Front of the Stage Aware and know the
planning and
execution of
graduation activities.
To assist the flow of
the event program.

EVENT
TIMELINE

EVENT TIMELINE
Planning and Preparation January 19 – May 22, 2023
Selection of Suppliers January 20 – February 06, 2023
Contract signing to Client (Partial
Payment 50%)
January 19, 2023
Proposal to Suppliers (Quotation) January 27, 2023
Contract Signing with the Supplier January 31, 2023
Second meeting with Supplier (payment) February 06, 2023
First Meeting with working Committee February 21, 2023
Final Meeting with Client (Payment for
remaining 50%)
March 25, 2023
Final Rehearsal of Graduation Ceremony May 30, 2023
Final meeting with Working Committee May 25, 2023
Giving of Graduation Programme May 29, 2023
Ingress June 02, 2023 / 6:30 – 8:00 am
Egress June 02, 2023 / 12:00 – 1:00 pm
Post meeting with working committee June 04, 2023
Post meeting with client June 04, 2023

DETAILED FLOW
OF GRADUATION
CEREMONY

DETAILED FLOW OF GRADUATION CEREMONY
TIME FLOW ALLOTED
TIME
IN
CHARGE
REQUIREMENTS
7:30 – 7:59
AM
Arrival of the
Graduates,
Parents,
Administrators,
Teachers and
Staff
29 mins. Staff 4  Signages
 Registration of
all the guests
for contact
tracing
purposes
8:00 – 8:30
AM
Entrance of the
Graduates with
their Parents
30 mins. Staff 1 and 3
Photographer
Videographer
 Background
Music
 Taking pictures
and videos
 Guest Book
8:30 – 8:45
AM
Preliminaries
Opening Prayer
Philippine
National Anthem
Panunumpa sa
Watawat ng
Pilipinas
LCK Vision and
Mission
LCK Hymn
14 mins.
Marie D.
Alonzo
Ms. Lizel M.
Ocampo
Vincent C.
Sarmiento
Grace Ann D.
Masalang
Programme
Microphone
8:46 – 8:55 Message 9 mins. Rev. Fr. Lloyd Programme

AM A. Nepomuceno
(ACES
Superintendent)
Microphone
8:55 – 9:05
AM
Welcome
Remarks
9 mins. Mrs. Loida M.
Castello
Programme
Microphone
9:05 – 9:10 Opening Speech
of Graduation
Ceremony
5 mins. Nicole V.
Soriano (Class
Salutatorian)
Programme
Microphone
9:10 – 9:15
AM
Acceptance,
Confirmation &
Proclamation of
SHS Graduation
5 mins Rev. Fr. Lloyd
A. Nepomuceno
(ACES
Superintendent)
Programme
Microphone
9:15 – 9:30
AM
Keynote Speech 15 mins Mrs. Larah M.
Salvador (Batch
2010
Salutatorian and
Keynote
Speaker)
Programme
Microphone
9:30 –
10:45 AM
Distribution of
Certificates and
Awarding of
Honors and
Special Awards
1 hour and 15
mins.
Programme
Emcee (Staff 7)
and Staff 2
Photographer
Videographer
 Programme
Microphone
 Background
Music
 Taking pictures
and Videos
 Graduation
Programme
 List of
Graduating and
their Awards
10:45 –
11:00 AM
Valedictorian’s
Speech
15 mins. Cassandra A.
Dela Cruz
Programme
Microphone
11:00 – Alumni Oath 10 mins. Kate S. Lazaro Grand. Ball

11:10 AM (STEM with
Honor)
Programme
Microphone
11:10 –
11:20
Video Highlight
Presentation
10 mins Staff 2  LED Screen
 Speaker
11:20 – 11:
30 AM
Graduation
Song/Completion
Song ( Photo
Slideshow)
10 mins. SHS Grade 12
Graduates
 Wireless
Microphone
 LED Screen
11:30 –
11:35 AM
Final Prayer 5 mins Rev. Fr. Pedro
E. Albino Jr.,
School
Chaplain
Programme
Microphone
11:35 –
11:40 AM
Class Picture 5 mins. Photographer Take pictues

GRADUATION
PROGRAMME

PROGRAMME

BUDGET
PROPOSAL

BUDGET PROPOSAL
SERVICES AMOUNT
CATERING SERVICES
 Foods for 150 packs (snacks)
 Good for 50 person’s Lunch for the
Staff, Guest and Administrators
 Sandwiches
 Beverages
 Chair with cover and ribbon
 Chair with cover
 Rectangular Table with Floor-length
table cloth
 Cloth décor including red carpet
 5 Cooks
P88, 200.00
VIDEO/PHOTOGRAPHY
 Photographer
 Videographer
 Photo slide show
P17, 250
SOUVENIRS
Personalized Mug with Box
P13, 500
FLOWERS AND ARRANGEMENT P48, 030
SOUND SYSTEM/LED
 Sound system
 Wireless microphone
 Sound electrician
 LED Projector/ Screen
P22, 000
 Graduation gown and cap
 Toga stole
 Diploma cover
 Medals and Ribbons
P12, 500

 Graduation Program booklet
MEDICAL ASSISTANT (First Aid) P10,000.00

LIST OF SUPPLIES
Company Names Services
Jojie’s Catering Services Catering
Ally’s Flower Shop Flowers
Ren’s Digital Film Photohraphy and Videography
Nero’s Sound System Sounds and Projector
Gab’s Printing Press Personalized Mug Souvenirs
BYB Awards Shop Awards
Medical Center First Aid

DETAILED BUDGET
Event: Senior High School Graduation
Client: Mrs. Loida Mariano Castelo
Day/Date/Time: Friday/June 02, 2023/8:00 AM
Budget: P211, 480.00
No. of Participants: Participants: 100 participants
VENDOR/
LOCATIO
N
SERVICES PARTICULARS AMOUNT TOTAL
Jojie’s
Catering
Services
Catering  Food: 150 (snacks)
1. Sandwich
2. Bottled Water and 250
ml of Softdrinks
 Food: 5 Dishes (Lunch)
1. Fried Chicken
2. Carbonara
3. Pork Barbecue
Skewers
4. Beef Kaldereta
5. Steamed Rice
 Desert:
1. Buko Pandan Salad
2. Chocolate Cake
 Chairs with cover and
Ribbon
11, 300.00
27, 700.00
9, 500.00
22, 200.00

 Chairs with cover
 Rectangular Table with
Floor-length table cloth
 Curtain Backdrop for
Stage
 Cloth Decorations
including red carpet
 Cooks 17, 500.00 P88, 200.00
Ally’s
Flower
Shop
Flower
Arrangement
 Fresh Flowers
15 Bundle of Anthurium
flower
10 Bundle of Heliconia
flower
30 Bundle of
Chrysanthemum(White)
30 Bundle of
Chrysanthemum(Yellow)
15 Bundle of
Chrysanthemum(Violet)
 Flower Stand
 Florist
7, 500.00
5, 000.00
9, 000.00
9, 000.00
4, 530.00
5, 000.00
8, 000.00 P48, 030.00
Ren’s
Digital
Film
Photographer
Videographer
 1 Photographer
 1 Videographer
 10 minutes highlight
videos
 Photo Slideshow
17, 250.00
P17, 250,00

Nero’s
Sound
System
Sound
System/LED
 Sound System Set-up
 Wireless Microphone
 LED Projector/Screen
 Sound Electrician
22, 250.00
P22, 000.00
Gab’s
Printing
Press
Souvenirs  Personalized Mug with
Box
13, 500.00
P13, 500.00
BYB
Awards
Shop
Awards  Graduation gown and
cap
 Toga Stole
 Diploma Cover
 Medals and Ribons
 Graduation Program
Booklet
12, 500.00
P12, 500.00
Medical
Center
First Aid  Registered Nurse
 Ambulance
10, 000.00 P10, 000.00
Total
Expenses
P211,480.00
CF 15% 31, 722.00
243, 202.00
PF 15% 36, 480.03

RISK
MANAGEMENT

RISK MANAGEMENT
RISK CAUSE CONTIGENCY
Technical Issues Equipment Failure, power
outage, or technical problems
with the sound system.
Backup technical equipment,
generators, and sound
systems should be kept on
standby.
Delays Changes in the program A designated person in
charge should be available to
quickly and effectively
handle any last-minute
changes or unexpected
occurences.
Running out of Food Large number of unexpected
guest
Use contingency fund.

FLOOR PLAN
LEGEND:
Medical
Assistant(First Aid)
Fire Extinguisher
Stage
Sound System
LED Screen
Generator
Table
Chairs
Podium
Speaker
Aircon

Red Carpet
Male and Female
Comfort Room
Double Door

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