The document outlines the principles and processes involved in event management, emphasizing project management techniques for organizing large-scale events. It discusses various aspects such as planning, budgeting, supplier selection, and the impact of events on local economies. Additionally, it highlights the mission and vision of Event Envee Services, alongside specific event packages and proposals offered to clients.

1. WELCOME
EVENTS MANAGEMENT NC III (3)
TRAINING

2. event
 Gatherings of people

3.  Event management -is the application of
project management to the creation and development of
large scale events such as festivals, conferences, ceremonies,
formal parties, concerts, or conventions. It involves studying
the brand, identifying the target audience, devising the event
concept, planning the logistics and coordinating the technical
aspects before actually launching the event.
 The process of planning and coordinating the event is usually
referred to as event planning and can include budgeting,
scheduling, site selection, acquiring necessary permits,
coordinating transportation and parking, arranging for
speakers or entertainers, arranging decor, event security,
catering and emergency plans.

4. Important considerations
when reading an event
brief
 Why, who,when,where how

5. How do you classify the
objectives for organizing
an event?

6. Objectives may be
classified as:
 Educational
 Social
 Commercial
 Financial

7. What criteria are
normally used when
identifying and selecting
suppliers?

8.  Quality of the products
 Affordable
 Time
 Loyalty
 No. of experience
 Accessibility/location

9. What are the major
considerations for
events held day and
night time?

10.  DAY
 Time travel
 Location
 Parking area
 Local traffic condition
 NIGHT
 Electricity or back up
power source
 Location

11. What are the major
considerations for
events held outdoors
and indoors?

12.  INDOORS
 Ventilation
 Brown-outs
 parking
 OUTDOORS
 Weather
 Security/Safety
 Parking area
 Crowd access

13. Where do creative
abilities show, in the
event concept or stage
set-up?

14.  Both, because in your event concept
depend the stage setup

15. How do you overcome
management issues
such as budget over-
runs?

16.  Be transparent/transparency
 Always have a contingency fund
 Constant communication with the
principals

17. What is the major factor
in determining the type
of event to be proposed?

18.  Market segmentation

19. Where do you source
information on potential
venues and sites, locally
or electronically?

20.  Both ,thru visits and on internet

21. What is the impact of
event on local
economies?
 More job
 Visitor’s expenditure to
lodging ,transportation, food and
beverage

22. HOW DO YOU MANAGE
CONTRACTOR
COMMUNICATION
MECHANISM? WHY?

23.  Conduct at regular meeting
 Ask for comments and suggestion for
the company
 Discussion of specific responsibilities
 House rules
 Ask the problem that they encounter
during the events

24. HOW WILL YOU HANDLE
STRESSED-OUT
INDIVIDUALS IN YOUR
TEAM?

25.  Shifting schedule/relieved
 Talk them in a right way
 Ask them if they have a problem
 Ask them if they can work or not
 If not, give them a break

26. WILL YOU ALLOW YOUR
TEAM TO MOVE ON-SITE
FURNITURE AROUND AT
ANY TIME TO ANY
PLACE?

27.  No, there are responsible people to do
that

28. WHAT EVENT HAS MORE
RISKS, INDOOR OR
OUTDOOR? HOW DO
YOU PREVENT/MINIMIZE
THESE?

29.  Outdoor
 Check all materials/things needed in the
event
 Always have a security/martial during
events
 Be ready for the possible problem will be
encounter
 Planning documentation to minimize or
prevent risks.

30. HOW DO YOU HANDLE
SITUATIONS THAT
REQUIRE SPECIAL
BARANGAY CLEARANCES?

31.  Solution to situations handle prior to
the event

32. WHAT FACTORS
DETERMINE THE
MAXIMUM LIMITS OF
AUDIENCE SIZE?

33. The maximum limit of audience size is set
in accordance with identified risks and
venue capacity

34. WHAT IS THE CORRECT
WAY TO DISPLAY THE
PHILIPPINE FLAG?

35.  Vertically on a stage back drop(red on
the right)

36. WHAT DOES PROTOCOL
ENTAIL?

37.  The standard procedure
 A system of rules that explain the
correct conduct and procedures to be
followed in formal situations
 Ex. national symbols flags, anthems,
 Forms of address for different VIP’S
 Seating arrangements
 Dress code

38. QUESTIONS?

39. Thank You!!

40. COMPANY NAME
 EVENT ENVEE SERVICES
RDL Building,Del Pilar Cabanatuan City
(044)-263-22/eventenvee@yahoo.com
Where everything begins

41. MISSION
 The mission of EVENT ENVEE SERVICES
is to provide the highest level of event
planning services while maintaining
extraordinary customer service.

42. VISION
 strives to be the best running event
management company in the
Philippines, producing the highest
quality events that not only set the
standard for event production, but also
set the trend for the industry.

43. Achievements
EVENT ENVEE SERVICES is now in its 10 years of
providing excellent service and gratitude
towards the citizens of the Philippines. We
aspire to be a well-known industry in terms of
event services.
As we continue to bring the best that we
can, our topmost priority is improving our
service
Our company has the ability to conduct
events at a reasonable price, but quality and
meaningful event.

44. Event envee
Eduardo A. Francisco
Event envee
879-008-789-
000

45. Event ENVEE ORGANIZATION
EDUARDO A. FRANCISCO CEO
MARJORIE C. LLAMAS MARKETING OFFICER
MARIGIE M. YABUT STAGE DECORATOR
LESLIE GUIRON STAGE DECORATOR
ALYSSA AGALOOS CHOREOGRAPHERS
JUNENALYN BANGCAYA CHOREOGRAPHERS
SHARMAINE EVENT STAFF
ROSE CLARITA EVENT STAFF
JENICA C. SALVADOR EVENT STAFF

46. SAMPLE EVENT(FIRST
BIRTHDAY)

47. Proposal letter
Ms. Marjorie Llamas
Marketing Supervisor
Event envee Company
Ms. Jacqueline Jewel Jacinto
143 Hope Street, Goldenville Heights
Cabanatuan City, Nueva Ecija
July 20, 2015
Dear Ms. Jacinto,
Greetings in joy and love of Event Envee Company
of Event Envee Company specializes in organizing the very best deals for events around Philippines. We make events and gatherings.
I am the marketing supervisor and it is my job to introduce to you some of our exciting events opportunities. This is a chance to
enhance your event. Our staff have a lot of experience working with people from all backgrounds. We are here to explain different
events options and to help people make the most of their funds. This is why you should consider trusting us with your money. You
can find out more information about our company, staff, and services by visiting www.milestoneevents.com. You can also call or email
us if you want to talk to one of our experienced strategists. I hope you will give us opportunity to work with us. Thank you for your
time.
Sincerely,
Marjorie Llamas
Marketing Supervisor of Event Envee Company Cabanatuan City,Nueva Ecija 3100

48. SILVER PACKAGE(30,000)
GOOD FOR 100 PAX
INCLUSSIONS
 70 INVITATIONS
 100 PCS Souvenirs
 10x10 tarpaulin
 2 LAYER CAKE
 Catering(4 types of main dishes,2 pasta,3 types of desserts,3 types of
beverages)
 Bubble machine
 2 clowns(for 3 hours)
 Venue
 Host
 Party needs

49. GOLDEN PACKAGE(50,000) GOOD FOR 150 PAX
INCLUSSIONS
 70 INVITATIONS
 100 PCS Souvenirs
 10x10 tarpaulin
 2 LAYER CAKE
 Catering(6 types of main dishes,3 pasta,3 types of desserts,3 types of beverages)
 Chocolate fountain
 Bubble machine
 Photo booth(run for 3 hours)
 2 clowns(for 3 hours)
 Venue
 Host
 Party needs

50. A
B
C

51. A
B
C

52. A
B
C

53. EVENT BRIEF

54. LETTER OF AGREEMENT