Downloaded 10 times
18TH BIRTHDAY CG.pptx
- 1. LETTER TO THECLIENT
- 2. V.I.P Events Services vipeventsservices@gmail.com 09953793053 Client DearMr. Good Day! Thank you for showing your interest on our events services and seeing our potential in handling your daughter’s 18th Grand Debut Birthday. V.I.P Events Services exist to provide all your needs and wants in an event. From planning, organizing, staffing, controlling, and managing an event from start to finish, we are pleased to assist you and make a very important party for the very important people like you. Should there be any more questions you may reach us at the contact information provided in this Letter. We are looking forward to coordinate with you in achieving your daughter’s 18th birthday. Best Regards! Sincerely Yours, Owner of V.I.P Events Services
- 3. COMPANY PROFILE “Very ImportantParty for the Very Important People” By
- 4. MISSION To Providequality yet affordable event services that will surely give a remarkable and unforgettable memories to the client.
- 5. VISION To beone of the leading events services in Cabanatuan and Nueva Ecija in making a very important party for the very important people.
- 6. COMPANY HISTORY V.I.PEvent Services is a service business owned by in the heart of Cabanatuan City, province of Nueva Ecija. It started its operation in 2018 and now offering different type of services like birthdays, weddings, christening, seminars, family reunion, Alumni Homecoming and the like. V.I.P is known for providing excellence of services in an affordable cost. Through the years of catering different type of events, it never fails to exceed the expectations of their client.
- 7. EVENT BRIEF EVENT TITLE18TH BIRTHDAY (GRAND DEBUTANT’S BALL) CELEBRANT MS. ASHLEY CLIENT MR. THEME VINTAGE-THEMED BIRTHDAY MOTIF KHAKI, BROWN, DIRTY WHITE VENUE CORBAN’S GRILL DATE & TIME DECEMBER 26, 2023 NUMBER OF GUESTS 100 GUESTS TYPE OF GUESTS KIDS & ADULT PROJECTED BUDGET 500,000
- 8. DETAILED PROGRAM TIME FRAMEACTIVITY FLOW PERSON/S INVOLVED 3:00 PM – 4:00 PM Arrival of guests and arrangement of their designated seats. Corban’s Staff and V.I.P Personnel 4:00 pm – 4:10 pm Opening Spiels of Master of Ceremony Corban’s in-house master of ceremony 4:10 pm – 4:20 pm Entrance of birthday celebrant Corban’s in-house master of ceremony and technician for music 4:21 pm – 4:25 pm Prayer In-house technician of Corban’s Grill 4:26 pm – 4:36 pm Opening Message for Celebrant Parents or guardian of the celebrant 4:36 pm – 4:46 pm Cotillion de honor Debutant & Participants 4:46 pm- 4:50 pm photo opportunity of Family with the celebrant Debutants and Family with Martin DV’s photographer & videographer
- 9. DETAILED PROGRAM TIME FRAMEACTIVITY FLOW PERSON/S INVOLVED 4:50 PM – 6:00 PM Early Dinner while watching video greetings for the celebrants Corban’s Staff and V.I.P Personnel 6:00 pm – 6:10 pm Quick change of outfit of the celebrant Celebrant and stylist/make up artist 6:10 pm – 6:13 pm Entrance of birthday celebrant wearing second gown Celebrant and Martin DV’s photographer and videographer 6:13 pm – 6:23 pm 18 Roses Celebrant and Martin DV’s photographer and videographer 6:23 pm – 6:33 pm 18 Candles Celebrant and Martin DV’s photographer and videographer 6:33 pm – 6:43 pm 18 Gifts Celebrant and Martin DV’s photographer and videographer 6:53 pm- 7:03 pm 18 Blue Bills Celebrant and Martin DV’s photographer and videographer
- 10. DETAILED PROGRAM TIME FRAMEACTIVITY FLOW PERSON/S INVOLVED 7:03 PM – 7:13 PM 18 Dances Celebrant and Martin DV’s photographer and videographer 7:13 pm – 7:30 pm Singing of Happy Birthday Song and Cutting of Birthday Cake with Photo Opportunity of each 18 set Celebrant and Martin DV’s photographer and videographer 7:30 pm – 7:35 pm Message of the Birthday Celebrant Celebrant and Martin DV’s photographer and videographer 7:35 pm – 8:00 pm Photo Opportunity with Debutant each table Celebrant and Martin DV’s photographer and videographer 8:00 pm – 8:30 pm Serenade of VIP guest for Debutant 3 songs requested by the debutant Celebrant and Martin DV’s photographer and videographer 8:30 pm – 9:00 pm Dance Opportunity with Celebrant Celebrant and Martin DV’s photographer and videographer
- 11. DETAILED BUDGET SUPPLIERS SERVICES& PARTICULARS AMOUNT TOTAL Corban’s Grill • 8 Dishes w/drinks & desserts • 6 hours use of venue (Corban’s Fully- Airconditioned Hall) • Basic Set-up w/ chandelier and flowers in the ceiling and stage • Basic Lights and Sounds w/operator • Tiffany Chairs and Table with centered chandelier • Sofa and Red Carpet • Unlimited Photo booth for 2 hours • 2-layered soft icing cake • Professional Emcee 110,000 good for 100 Pax 110,000
- 12. DETAILED BUDGET SUPPLIERS SERVICES& INCLUSIONS PARTICULARS AMOUNT TOTAL MARTIN DV Professional Photographer and videographer 90, 000 package 90,000 Transfer-It • Tote Bag w/free lay out • Invitation Card • 18 Customized Candles • Customized Alcohol Bottle 200/pax good for 100 100/pax good for 100 100/pax good for 18 93/pax good for 100 41, 100 MPF FLOWER SHOP 18 Fresh Roses 50 each 900 DILAW ROCK BAND 3 SONGS Requested by the Celebrant 150, 000 TOTAL EXPENSES 400,000 Contingency Fund 10% 50, 000 SUB-TOTAL 450,000 Coordinator’s Fee 10% 50, 000 GRAND TOTAL 500,000
- 13. RISK MANAGEMENT PROBLEMS SOLUTIONS ChildrenParticipating Stand by additional Security Technical Problem in Music or Sounds Prepared Segway by Emcee and ExtraTechnical Equipment Last Minute Adjustment to the Program Flow Stand By Activities or Performances from the VIP guest performer Injuries/Accidents Stand by Ambulance or First Aid Attendee around the area Debutant’s wardrobe malfunction or footwear Prepared other options aside from original wardrobe
- 14. FLOOR PLAN 10 10 10 10 10 10 10 10 10 10 STAGE R E D C A R P E T WELCOME ARC B U F F E T B U F F E T FIRE EXIT FIRE EXIT C R C R AMBULANCE INFORMATION DESK SPEAKERSPEAKER REMOVABLE PROJECTOR GIFTS & SOUVENIR ALCOHOL TEMPARATURE SCANNER CAKE