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- 1. Writing and E-mail Kavia Rishiraj. En.No : 151040109006 Subject : C.S Branch : Electrical Eng.
- 2. Five keys to effective writing Put the reader first Use simple words and short sentences Use jargon only when necessary Write with verbs and nouns Format to improve readability
- 3. Five keys to effective writing Key #1: Put the reader first Communication = understanding Write to EXpress not Impress Use words readers can picture Tie in to the reader’s experience WIIFM – What’s in it for me
- 4. Five keys to effective writing Key #2: Use simple words and short sentences
- 5. Example 1 Per our conversation, I am enclosing herewith a remittance of $25 for the balance due on my account. (18 words) As we discussed, here is the $25 remaining on my account. (11 words) Here is the $25 remaining on my account. (8 words)
- 6. Tip Avoid wordy prepositional phrases In the amount of (for) In order to (to) Due to the fact that (because) In the event that (if) During the time that (when, while)
- 7. Five keys to effective writing Key #3: Use jargon only when necessary What is jargon?
- 8. Example 2 Demand-side capacity combined with transmission wheeling contracts and local generation resources will be able to meet local demand and spinning reserve requirements for the next five years. SMUD will be able to save and produce enough power to meet local needs for the next five years.
- 9. Five keys to effective writing Key #4: Write with verbs and nouns Use the active voice When it is okay to use passive voice
- 10. Example 3 Mr. Johnson ran quickly across the four-lane street, almost falling down when he stepped in a large hole in the concrete. (22 words) Mr. Johnson sprinted across the boulevard, stumbling when he stepped in a pothole. (13 words)
- 11. Five keys to effective writing Key #5: Format document to improve readability Use lists, bullets, charts, tables, indents, italics, bolds, headings and subheadings The 100-word rule
- 12. Plan, organize, write 90% of writing is re-writing and editing Let the document cool Run a Fog test Aim to cut first draft by at least 10%
- 13. Electronic mail(E-MAIL) Electronic mail, most commonly called email or e- mail since around 1993, is a method of exchanging digital messages from an author to one or more recipients. Email operates across the Internet or other computer networks.
- 14. E-mail Advantages Sending an email to someone is very easy, people need little training to learn how to do this Emails are free to send -so long as you have an email account and a connection to the Internet. Emails are usually received fairly quickly, most of the time a couple of seconds after they are sent People don't have to be present to receive the email Emails can be sent any time of the day or night, 365 days a year Files and images can be attached to an email
- 15. E-mail Disadvantages Both you and the person receiving the email must have an email address and access to a computer or device that can access the Internet If you don't know the email address of the other person then you can't send them a message Some people change their email addresses fairly often as they switch ISPs or jobs Spam is a big problem, up to two-thirds of mails sent are spam People can waste company time at work by sending emails to friends instead of working When you are on holiday, your email box can become
- 16. E-mail Structure
- 17. Thank You…