The document describes the job responsibilities of Lakshmi Bhargavi M in several roles: 1) As an administrative assistant and HR administrator for Guru Nanak Educational Society from 2014 to present, her duties include supporting the director's schedule, organizing meetings, taking meeting minutes, responding to inquiries, and maintaining HR files. 2) As a relationship manager for Reach Management, an HR services provider, from 2010 to 2014. Her responsibilities included recruiting, networking, coordinating college recruiting, and administrative tasks. 3) As a senior consultant for Index Career Consultants from 2007 to 2008. She handled recruiting for engineering and oil rig jobs, developed relationships with managers, sourced candidates, screened applicants, and advised

1. LAKSHMI BHARGAVI M
IV. Guru Nanak Educational Society:
December 2014 – till date
Guru Nanak College – as Administrative Personal Assistant cum HR Administrator
Purpose of job:
Accountable to the Director of the College, As a Personal Assistant - responsible for providing a comprehensive,
confidential and professional support service to the Director in all aspects concerned with the efficient and
Successful operation of the college.
Major Duties
1. To maintain and provide a support service for the Director‘s daily schedule, including forward
planning of workload, diary management and coordinating and collating all relevant paperwork.
2. To set appointments and meetings for the Director as requested including regular one to one meetings
with the Director, Principal, General Secretary & Correspondent, H.O.D’s & all other staff of the College.
3. To service meetings, including preparation of meeting papers, obtaining and preparing briefing materials
and presentations, and taking minutes when requested/where necessary
4. Respond and advise efficiently to all electronic or verbal enquiries for the Director and other Facilities staff,
using their own initiative
5. To liaise effectively with internal divisions/departments and external organizations on behalf of the
Director of Facilities.
6. To advise the Director of impending work deadlines for both internal and external commitments, e.g.
reports, presentations, conferences, projects
7. To ensure appropriate systems and processes are developed and maintained to support effective and
efficient day to day running of the Directors office
8. To ensure the smooth flow of information around Facilities, including action monitoring to achieve
deadlines and project milestones
9. To effectively plan and coordinate corporate training events, evaluation workshops and conferences on
behalf of the Director, from inception through to tendering, to event management, budgetary control,
invoicing and post event appraisals.
10. To be responsible for monitoring the use of the corporate purchasing and credit card. Submitting receipted
returns to the Finance Department. To submit expenses claims, both internal and external, on behalf of
the Director.
11. To plan and implement hospitality arrangements for the Director, including provision of hospitality for
visitors
12. To provide a confidential and efficient filing system for the Director and Offices, including HR files in line
with University procedures and the Data Protection Act and ensuring compliance with HR policies.
13. To maintain an up to date knowledge of HR processes and procedures and to advise and assist the Director
of Facilities with HR issues and the recruitment process including the coordination of the appointment of
staff.
14. To organize travel arrangements for the Director.
15. To execute any other duties appropriate to the grade as directed by the Director or his nominated deputy
III. Relationship Manager
Reach Management
Established in 1990, Reach has carefully crafted a niche for itself as a reliable Human Resources Services provider.
With Passion, Empathy and Integrity as its core driving force, Reach delivers value to its clients spread across a wide
spectrum of industries, levels and countries through a team of vibrant, competent and dedicated professionals.
Eminent talents developed and nurtured internally manage every Reach office. Reach also continuously upgrades its
systems and processes through appropriate investment in new and more efficient technologies with the core objective
of creating higher levels of efficiency and productivity.
* Recruitment Services * Strategic HR Services * HR Process Outsourcing *Staffing Services *Education Services
September 2010 – December 2014 as Relationship Manager

2. September 2008 – September 2010 as Senior Consultant
As a Human Resources Recruiter responsible for delivering all facets of recruiting success throughout the organization.
To be achieved through the development of local and national recruiting plans, employing traditional sourcing
strategies and resources as well as developing new, creative recruiting ideas.
As a Recruiter play a critical role in ensuring we are hiring the best possible talent based on our Client Spec’s
requirements and for our own organization (In-house recruitments as well)
Primary Objectives
1) Develop and execute recruiting plans.
2) Network through industry contacts, association memberships, trade groups and employees.
3) Coordinate and implement college recruiting initiatives.
4) Administrative duties and recordkeeping.
1) Develop and Execute Recruiting Plans
• Work with hiring managers on recruiting planning meetings.
• Create job descriptions.
• Lead the creation of a recruiting and interviewing plan for each open position.
• Efficiently and effectively fill open positions.
• Conduct regular follow-up with managers to determine the effectiveness of recruiting plans and
implementation.
• Develop a pool of qualified candidates in advance of need.
• Research and recommend new sources for active and passive candidate recruiting.
• Build networks to find qualified passive candidates.
• Post openings in newspaper advertisements, with professional organizations, and in other position
appropriate venues.
• Utilize the Internet for recruitment.
--Post positions to appropriate Internet sources.
--Improve the company website recruiting page to assist in recruiting.
--Research new ways of using the Internet for recruitment.
--Use social and professional networking sites to identify and source candidates.
2) Network Through Industry Contacts, Association Memberships, Trade Groups and Employees
• Locate and document where to find ideal candidates. viz., Headhunting, Portals, Professional & Social
Networking
• Aid public relations in establishing a recognizable “employer of choice” reputation for the company, both
internally and externally.
• Communicate with managers and employees regularly to establish rapport, gauge morale, and source new
candidate leads.
• Create contacts within industry.
• Attend local professional meetings and membership development meetings.
• Maintain regular contact with possible future candidates.
3) Coordinate and Implement College Recruiting Initiatives

3. • Coordinate college recruiting initiatives.
• Attend career fairs for recruiting and company recognition.
• Develop working relationships within colleges to aid in recruiting.
• Give presentations at colleges, attend student group meetings, and increase college awareness of the
company before and after career fairs.
4) Administrative Duties and Record Keeping
• Review applicants to evaluate if they meet the position requirements.
• Conduct prescreening interviews.
• Maintain all pertinent applicant and interview data in the Human Resources Information System (HRIS).
• Assist in performing reference and background checks for potential employees.
• Assist in writing and forwarding rejection letters.
• Assist in interviewing and selecting employees onsite.
• Assist in preparing and sending offer packages.
• Assist in preparing and sending new employee orientation packages.
• Perform other special projects as assigned.
Clientele Management
Auto OEM, Automotive, Pharma, Biotech, Trading Companies (Overseas – Oman,. Qatar, KSA, Iran, Iraq,
Srilanka, Damam, Dar es salam etc) Banking & Financial Services, BPO’s,Consulting ,Consumer
Durable,FMCG,,Industrial Insurance, Retail,Telecom,Groups, International Representative Searches
II. Senior Consultant
Index Career Consultants Pte Ltd
January 2007 – August 2008 (1 year 8 months) Chennai as Senior Consultant
Job Purpose:
Partner with HR Operations and hiring managers to resource and recruit for staff and contractor roles and to meet
our client’s requirements.
Responsibilities / Key Objectives:
Handling two division as our Office was Branch Office for inhouse operations for our Main H.O at Singapore.
Reported to Branch Head – Chennai
Two Divisions
(1) EPC – Engineering, Procurement & Construction Jobs – Software EPC Index
This will include developing relationships with HR/line managers and finding out more about their
business, vacancies, general needs within the EPC and engineering areas.
(2) RIG - Drilling Offshore & Onshore Jobs – Software RIG Index
This will include developing relationships with HR/line managers and finding out more about their
business, vacancies, general needs within the oil rigs – more on workmenships.
• Responsible for the lifecycle of the recruiting process (attraction through to offer acceptance) using company
recruitment strategies, processes and policies to support hiring talent into the business in an efficient and
effective way;

4. • Keep up to date with developments and trends in the market and new initiatives in the recruitment field;
• Develop good working relationships with HR Operations and line managers in individual portfolio, PSL
agencies and other external service providers;
• Develop good networks and contacts in order to develop a pipeline of potential candidates;
• Decide best recruitment channels for each role and post positions accordingly on internal / external career
sites, job boards, with agencies etc.
• As necessary undertake direct sourcing activities to identify active and passive candidates to include internal
database interrogation, searching of job boards, utilizing social media (LinkedIn, etc) attending recruitment
events, career fairs, encouraging referrals, etc
• Screen candidates via first interviews in order to assess their potential for hire and referral to the next stage
in the recruitment process agreed with Hiring managers and HR Operations.
• Advise on suitability for recruitment, appropriate reward package and negotiate /support offer process with
candidates / agencies. Ensure regular reporting of pipeline/ recruitment activity, including metrics, to the
appropriate stakeholders in the business and HR Operations.
• Maintain up to date knowledge of relevant employment law, search and selection skills and techniques and
make recommendations for updates in recruitment policies and procedures as necessary;
• Work with line managers/HR Operations to systematically follow all processes and procedures associated
with the recruitment process;
Skills & Expertise
• Ideally recruitment experience within a corporate HR function, preferably in the oil and gas industry;
• Experience as an in-house Recruiter is preferred or within a technical environment
• Solid and proven experience in internal/ external search and / agency recruiting within the O&G industry will
be considered
• Demonstrated experience in building candidate pipelines through direct sourcing
• Demonstrated skills and experience in working with all levels of company management to manage lifecycle
recruiting for companies
• Significant experience with candidate screening, interviewing and managing the offer process.
• Strong experience with Professional / Social Media/ Job boards, the utilisation of company referral programs
and networking to achieve recruiting results.
• Strong knowledge of Microsoft Office Suite, Applicant Tracking systems and HRIS systems highly desirable.
Experience of running and managing recruitment campaigns including advertising writing &
designKnowledge of various assessment tools; psychometric testing, case study & presentation
assessments etc.
I. Management Trainee
Parryware Roca
September 2005 – December 2006 (1 year 4 months) Chennai
Education Qualification
University of Madras

5. 3) M.A, Public Administration
2003 – 2005
University III Rank Holder in M.A "Best Outgoing Student Award" during 2003 - 2005 Anna Adarsh College for
Women Won 6 Proficiency Certificates in Main & Allied 2003 - 2005
2) B.A Corporate Secretaryship, Commerce, Accountancy, Statistics, Business Management & HR
2000 – 2003
Training underwent for 2002 - 2003 in Banking Management Attended with TNSC Bank on Banking Processes &
Management.
1) Anna Adarsh Matriculation Hr Sec School, Annanagar
XI & XII, Main Commerce Allied Statistics
1998 – 2000
Adarsh Senior Secondary School, T.Nagar
X Std
1997 - 1998
Won "Duke of Ediburgh's Award" for best participant in Blood Camp Organised for the year 1997 - 1998.
Personal Details
D.O.B: 29/04/1983
Marital Status: Married with One Child

6. 3) M.A, Public Administration
2003 – 2005
University III Rank Holder in M.A "Best Outgoing Student Award" during 2003 - 2005 Anna Adarsh College for
Women Won 6 Proficiency Certificates in Main & Allied 2003 - 2005
2) B.A Corporate Secretaryship, Commerce, Accountancy, Statistics, Business Management & HR
2000 – 2003
Training underwent for 2002 - 2003 in Banking Management Attended with TNSC Bank on Banking Processes &
Management.
1) Anna Adarsh Matriculation Hr Sec School, Annanagar
XI & XII, Main Commerce Allied Statistics
1998 – 2000
Adarsh Senior Secondary School, T.Nagar
X Std
1997 - 1998
Won "Duke of Ediburgh's Award" for best participant in Blood Camp Organised for the year 1997 - 1998.
Personal Details
D.O.B: 29/04/1983
Marital Status: Married with One Child