This document provides guidance on writing effective reports for business. It discusses the importance of reports in business communication and decision making. It outlines the key elements of a persuasive, professionally formatted report, including problem identification, purpose, questions, organization, polished language, and executive summaries. The document provides templates and tips for planning a report by defining the problem and purpose, generating relevant questions, and organizing content. It emphasizes writing in a clear, concise, and reader-focused style and putting all elements together sequentially to create a coherent report.
We all need to be able to write clear, concise texts that convey our messages. Writing is a difficult skill to master but there are some tips you can learn to help you.
• Learn 8 really easy to use techniques to make your writing clear and effective
• Help your readers by structuring your sentences and paragraphs
• Learn how to adapt your key messages for different audiences
• Adapt your writing style to different formats including policy papers, reports, web writing and writing for social media
This advanced writing skills course is for staff who have to write a variety of texts under time pressure. It is designed for people who work in policy areas who have to express complex issues clearly.
Documentation Workbook Series. Step 3 Presenting Information (Technical Writing)Adrienne Bellehumeur
This booklet is part of Step 3 Presenting of the five-step documentation process (Step 1 – Capturing Information, Step 2 – Structuring Information, Step 3 – Presenting Information, Step 4 –Communicating Information, Step 5 – Storing and Maintaining Information). This booklet provides some basic tips, techniques, approaches and exercises for understanding and practicing effective technical writing.
Technical writing is the presentation of information that helps the reader solve a particular problem.
Technical communicators write, design, and/or edit proposals, manuals, web pages, lab reports, newsletters, and many other kinds of professional documents.
We all need to be able to write clear, concise texts that convey our messages. Writing is a difficult skill to master but there are some tips you can learn to help you.
• Learn 8 really easy to use techniques to make your writing clear and effective
• Help your readers by structuring your sentences and paragraphs
• Learn how to adapt your key messages for different audiences
• Adapt your writing style to different formats including policy papers, reports, web writing and writing for social media
This advanced writing skills course is for staff who have to write a variety of texts under time pressure. It is designed for people who work in policy areas who have to express complex issues clearly.
Documentation Workbook Series. Step 3 Presenting Information (Technical Writing)Adrienne Bellehumeur
This booklet is part of Step 3 Presenting of the five-step documentation process (Step 1 – Capturing Information, Step 2 – Structuring Information, Step 3 – Presenting Information, Step 4 –Communicating Information, Step 5 – Storing and Maintaining Information). This booklet provides some basic tips, techniques, approaches and exercises for understanding and practicing effective technical writing.
Technical writing is the presentation of information that helps the reader solve a particular problem.
Technical communicators write, design, and/or edit proposals, manuals, web pages, lab reports, newsletters, and many other kinds of professional documents.
These slides contain information about 11 GOOD TIPS TO IMPROVE THE READABILITY OF YOUR CONTENT.
Learn more at https://www.austinmacauley.com/blog/tips-improve-readability-your-writings
Our business writing skills presentation gives some simple but powerful tips on making your writing interesting and impactful. Effective business writing skills can enhance your productivity dramatically.
These slides contain information about 11 GOOD TIPS TO IMPROVE THE READABILITY OF YOUR CONTENT.
Learn more at https://www.austinmacauley.com/blog/tips-improve-readability-your-writings
Our business writing skills presentation gives some simple but powerful tips on making your writing interesting and impactful. Effective business writing skills can enhance your productivity dramatically.
2nd Act - Utilizing Analytics for Content MarketingGeorge Passwater
Here's the second presentation I did for Heather Lloyd-Martin's SEO copywriting certificate training. In it, I go in more detail on using analytics for content marketing opportunities.
This short PPT provides tips and tricks to make your conference proposal standout. It covers in seven slides:
1) What is an abstract?
You are making a sales pitch
2) Know your audience
Research the Conference
3) Plan and write your abstract
Do the prep
What is it you are wanting to
do and how will it contribute
to conference
4) Tips – do’s and don'ts
The PPT has been prepared for the Newbie. The author has been involved in selection panels for international and national conferences.
Research can be report in two ways; written and oral. This is a technique to report research in oral(seminar, workshop, conference etc.). It is also applicable to any type of presentation.
Prof.
A.
Vanthuyne
COMM
6019-‐75
Value:
15%
(including
group
updates
in
Week
9/10)
Presentation
Due:
Week
12,
13,
14
(in
class)
GROUP
ORAL
PRESENTATATION
ASSIGNMENT
LEARNING
OUTCOMES
ASSESSED:
1.
Compose
workplace
documents
including
emails,
letters,
and
a
research
report
2.
Analyze
an
audience
and
tailor
a
message
to
that
audience
3.
Apply
principles
of
grammar,
punctuation,
and
editing
appropriate
to
professional
writing
4.
Prepare
documents
according
to
basic
principles
of
formatting
and
visual
communication
in
various
written
documents
5.
Demonstrate
critical
thinking
skills
in
reading,
writing,
and
discussion
6.
Perform
an
effective
oral
online
presentation
7.
Employ
research
skills
including
locating,
selecting,
evaluating,
and
documenting
source
materials
8.
Practice
the
ability
to
collaborate
with
peers
THE
ASSIGNMENT
and
SCENARIO
In
groups
of
2-‐4,
present
the
findings
of
one
of
your
research
reports
in
a
presentation
(e.g.
Power
Point).
You
will
be
delivering
this
presentation
in
class,
however
pretend
that
it
is
made
up
of
your
superiors
from
a
different
company
location.
They
have
asked
you
to
undertake
the
research
and
write
the
report
(which
is
already
completed).
Now,
you
must
deliver
your
findings
so
that
your
superiors
can
make
an
educated
decision.
DETAILED
CONTENT:
Your
presentation/Power
Point
should
cover
the
following
topics,
organized
by
the
following
mandatory
slides/steps:
1)
Introduction
slide
2)
Table
of
Contents
slide—give
us
a
brief
overview
of
what
you
plan
to
discuss
3)
Introduction
slide:
provide
your
audience
with
context.
Describe
the
problem,
its
background,
and
the
necessity
for
a
solution.
Give
your
recommendations
UP
FRONT—let
us
know
what
you
decided
and
why.
4)
Criteria:
What
3
did
you
pick?
How
did
you
compare
them?
Why
were
these
the
most
logical
selections
for
both?
5a)
Criterion
1—the
comparison,
include
a
graphic
(from
the
report)
5b)
Criterion
2—the
comparison,
include
a
graphic
(from
the
report)
5c)
Criterion
3—the
comparison,
.
Aug 14, 2015 Clear Language Writing webinar - How to for NeuroDevNet traineesKBHN KT
These are Michael Johnny's slides that were used for the August 14, 2015 Clear Language Writing training webinar for NeuroDevNet trainees. This webinar constitutes Step 1 of the *new* clear language/ResearchSnapshot writing process for NeuroDevNet's KT Core.
What is an oral presentation? Oral presentations, also known as public speaking or simply presentations, consist of an individual or group verbally addressing an audience on a particular topic. The aim of this is to educate, inform, entertain or present an argument.
Cagri Gokbayrak, International Marketing Manager at EnglishCentral led a presentation at the conference on the “Power of Authentic Video in Language Education”. His presentation addressed how authentic videos are a key driver in the success of English learning.
Executive Directors Chat Leveraging AI for Diversity, Equity, and InclusionTechSoup
Let’s explore the intersection of technology and equity in the final session of our DEI series. Discover how AI tools, like ChatGPT, can be used to support and enhance your nonprofit's DEI initiatives. Participants will gain insights into practical AI applications and get tips for leveraging technology to advance their DEI goals.
Delivering Micro-Credentials in Technical and Vocational Education and TrainingAG2 Design
Explore how micro-credentials are transforming Technical and Vocational Education and Training (TVET) with this comprehensive slide deck. Discover what micro-credentials are, their importance in TVET, the advantages they offer, and the insights from industry experts. Additionally, learn about the top software applications available for creating and managing micro-credentials. This presentation also includes valuable resources and a discussion on the future of these specialised certifications.
For more detailed information on delivering micro-credentials in TVET, visit this https://tvettrainer.com/delivering-micro-credentials-in-tvet/
How to Build a Module in Odoo 17 Using the Scaffold MethodCeline George
Odoo provides an option for creating a module by using a single line command. By using this command the user can make a whole structure of a module. It is very easy for a beginner to make a module. There is no need to make each file manually. This slide will show how to create a module using the scaffold method.
This presentation was provided by Steph Pollock of The American Psychological Association’s Journals Program, and Damita Snow, of The American Society of Civil Engineers (ASCE), for the initial session of NISO's 2024 Training Series "DEIA in the Scholarly Landscape." Session One: 'Setting Expectations: a DEIA Primer,' was held June 6, 2024.
This slide is special for master students (MIBS & MIFB) in UUM. Also useful for readers who are interested in the topic of contemporary Islamic banking.
Exploiting Artificial Intelligence for Empowering Researchers and Faculty, In...Dr. Vinod Kumar Kanvaria
Exploiting Artificial Intelligence for Empowering Researchers and Faculty,
International FDP on Fundamentals of Research in Social Sciences
at Integral University, Lucknow, 06.06.2024
By Dr. Vinod Kumar Kanvaria
A Strategic Approach: GenAI in EducationPeter Windle
Artificial Intelligence (AI) technologies such as Generative AI, Image Generators and Large Language Models have had a dramatic impact on teaching, learning and assessment over the past 18 months. The most immediate threat AI posed was to Academic Integrity with Higher Education Institutes (HEIs) focusing their efforts on combating the use of GenAI in assessment. Guidelines were developed for staff and students, policies put in place too. Innovative educators have forged paths in the use of Generative AI for teaching, learning and assessments leading to pockets of transformation springing up across HEIs, often with little or no top-down guidance, support or direction.
This Gasta posits a strategic approach to integrating AI into HEIs to prepare staff, students and the curriculum for an evolving world and workplace. We will highlight the advantages of working with these technologies beyond the realm of teaching, learning and assessment by considering prompt engineering skills, industry impact, curriculum changes, and the need for staff upskilling. In contrast, not engaging strategically with Generative AI poses risks, including falling behind peers, missed opportunities and failing to ensure our graduates remain employable. The rapid evolution of AI technologies necessitates a proactive and strategic approach if we are to remain relevant.
MATATAG CURRICULUM: ASSESSING THE READINESS OF ELEM. PUBLIC SCHOOL TEACHERS I...NelTorrente
In this research, it concludes that while the readiness of teachers in Caloocan City to implement the MATATAG Curriculum is generally positive, targeted efforts in professional development, resource distribution, support networks, and comprehensive preparation can address the existing gaps and ensure successful curriculum implementation.
it describes the bony anatomy including the femoral head , acetabulum, labrum . also discusses the capsule , ligaments . muscle that act on the hip joint and the range of motion are outlined. factors affecting hip joint stability and weight transmission through the joint are summarized.
2. Report Lecture Wrap Up
• Understanding the role of reports in business
communication
• Persuasive content
• Professional format and layout
• Polished language
• Putting everything together
Centre for English Language Communication
3. Why write reports?
1. Because someone is going to read them?
2. Because an executive who can write will be
noticed?
3. Because a manager needs to make
decisions?
4. Because a board of directors need direction?
5. Because of all of the above?
Centre for English Language Communication
4. Crossing the classroom into the board room
successfully requires good report writing skills
• It is a life skill.
• It gets you noticed.
• It generates a reasoned argument or gives support
for managers to make business decisions.
• It can persuade a company to change direction or
make further inroads on a specific business path.
Centre for English Language Communication
5. Report Writing Learning Objectives
Write reports that are:
1. Persuasive ->content
2. Professional->organisation and format
3. Polished->language
Centre for English Language Communication
6. How to write persuasive reports
• Plan your content
What is the single most important point
of a business report?
(a)To waste time and paper
(b)To keep business executives busy
(c)To increase profits
(d)To enable CEOs to have bigger
bonuses
Centre for English Language Communication
7. To be persuasive prove profits will increase
James Abela, a UK based business report writing
coach asserts that almost all business reports are
written to increase profits.
http://www.jamesabela.co.uk/bus/reportwriting.html
Centre for English Language Communication
8. How to persuade
• Identify a pertinent problem – P
• Decide on the most plausible purpose – P
• Ask the right questions so you can find the right
answers - Q
Centre for English Language Communication
9. PPQ – a template for planning
P – problem
• Not necessarily negative just something to solve
• Must be pertinent
Quah Kum Hoong, Director of Training of a global medical
outsourcing company based in Singapore, enters a training hall
where many of the company’s employees are waiting for him to start a
workshop on team building. As he enters the room, he sees
exhausted and unsmiling faces. Which question below is a potential
problem that can be addressed by a report?
1. “How is everyone today?”
2. “Why does everyone look so tired today?”
3. “Have you had some snacks before coming here?”
Centre for English Language Communication
10. PPQ – a template for planning
P - Purpose
• Parameters of your solution to the problem
• Purpose may be broad or narrow
• The broader the purpose the longer the report, the
narrower the purpose the shorter the report – T/F
• The narrower the purpose, the more specific the areas of
analyses are – T/F?
• The writer decides on the purpose of the report – T/F
Centre for English Language Communication
11. PPQ – a template for planning
Q – Questions
• Questions that are asked to start you on the right
research path
• Questions break down the main body aka findings of
a report into component parts which are easier to
find answers to. Each small answer-> the bigger
picture.
• Questions, Purpose and Problem must follow on
from each other - why?
Centre for English Language Communication
12. Organization
• Micro-organizing
• Where and how to get data
• Which and what the most relevant data is
• Where to slot in the relevant data
• Macro-organizing
• Format of a business report (PTO)
Centre for English Language Communication
13. Organization
• Macro-organizing
• Format of a business report in order of appearance
• Executive Summary
• Introduction
• Findings
• Conclusions
• Recommendations
• Overall Conclusion
• References
• Appendices
Centre for English Language Communication
14. Polish
• Well written reports are a quick read.
How long does the average business person give to
reading a business report?
a) As long as you took to write it
b) Depends on their reading speed
c) 150 words a minute
d) Ten minutes or less
Centre for English Language Communication
15. Polish
How to write so your manager will read
• Write reports that are:
• Clear –useful checklist: www.alexcommunications.com/style_guide.htm#check
• Concise
• Complete
• Correct
• Polite
• Professional
• Personal
Centre for English Language Communication
16. Polish
Tip – ask a friend to read through your report, there
may be things that are clear to you, but not to them.
Their comments can guide your revision and editing.
Centre for English Language Communication
17. Don’t forget
The Executive Summary
• This is the bait that reels in your reader to read your
report more carefully.
• It’s like the blurb on a book.
• It’s the ad for your product.
Centre for English Language Communication
18. The Executive Summary
How to write an executive summary
• Write the executive summary AFTER the report is
completed.
• Aim to have a summary that is 10% of the original.
• List the main points in the SAME order as in the
report.
• Write short sentences.
• Include main ideas and only add details if essential.
• Proof read –it’s that important first impression.
• Ask a lay person to read it.
Source: http://www.ehow.com/how_16566_write-executive-summary.html
Centre for English Language Communication
19. Putting it all together
So now you have everything for a persuasive content,
professional organization and polished prose.
How do you write your report?
a) Sequentially -from beginning to end of the format
b) Inspirationally –which ever part seems most ready
to write
c) Chronologically – as and when the substance of
the report is known
d) Intuitively – according to the parts the reader will
find most important
Centre for English Language Communication
20. Keep sections discrete
Which section should this be in?
The University should therefore have strict guidelines in place Findings
to ensure that all donations are freely given with no
expectation of returns.
Whist students seem to be willing to donate to the University Discussion
Endowment Fund, there seems to be a possibly dangerous
correlation between their generosity and their grades.
55% of the NUS sample say they would be prepared to Conclusions
donate at least $50 to the University Endowment Fund. Of
that percentage, 70% said they would be willing to donate up
to $800 if they graduated with good grades.
Centre for English Language Communication
21. Recap
Order in Report Suggested order of Executive reads
writing
Executive Summary 6 Always
Contents 7 N/A
Introduction 1 Sometimes
Findings (Main Body) 3 If interested in research
Conclusions 4 If surprised…
Recommendations 5 Nearly always
Bibliography / sources 2 Write as you research If report shows area that
needs further investigation
Appendices Anytime you find extra info. Rarely
Centre for English Language Communication
22. In conclusion
Thank you!
Questions and Answers
Centre for English Language Communication
Editor's Notes
Please refer students to the notes of report writing – planning
The answer is obviously “Why does everyone look so tired today?” – Ask the students to explain why that is a “problem” that can be tackled in a report and not the other two.
If a report has too broad a purpose e.g. ”to find out what girls like to buy”, the writer would have to write about girls of every age, nationality, taste etc as opposed to “to find out what sort of clothes girls aged between 15 and 20 like to buy in Singapore”. The narrower the report the more specific the research questions to be answered , but the caveat is it cannot be too specific or it may not answer the bottom line – will the recommendations be profitable? The report writers may decide on the purpose but sometimes the report is commissioned so there is an implied purpose or embedded purpose that should be brought out in the report. All the four report writing prompts are in a sense commissioned so the purpose is there to be teased out.
PPQ must be congruent so the report is coherent and cohesive and the content is always relevant and focussed.
Refer students to the notes on report writing – organizing and outlining
Answer – ten minutes or less unless they find it so interesting they go back for a slower read.
Refer students to the notes on report writing - drafting
See also how to write the executive summary in the course notes.
Answer – chronologically see the next slide
Last column maybe tongue in cheek but has some truth. Explain that even if the average reader does not read certain parts as carefully all parts have to be carefully written as only then can the report seem credible and the recommendations sound. Remember if the recommendations bomb, the writer’s neck is on the block.