The University of California, Berkeley is seeking a full-time Recruitment Assistant for a 4-month assignment to provide administrative support for recruitment activities including coordinating interviews, conducting reference checks, assisting with offer letters, and updating applicant tracking systems. The position requires previous administrative experience, strong computer skills, excellent communication skills, and the ability to multi-task and prioritize workload. The Recruitment Assistant will be located at the Campus Shared Services Center in Berkeley and will be paid $21.00-$21.50 per hour plus mid-level UC benefits.

1. Recruitment Assistant
Full-Time
4-Month Assignment
$21.00-$21.50/hour + benefits
About Berkeley
The University of California, Berkeley, is one of the world’s most iconic teaching and research
institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled
intellectual, economic and social value in California, the United States and the world. Berkeley’s culture
of openness, freedom and acceptance—academic and artistic, political and cultural—make it a very
special place for students, faculty and staff.
Berkeley is committed to hiring and developing staff who want to work in a high performing culture that
supports the outstanding work of our faculty and students. In deciding whether to apply for a staff
position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley
Workplace Culture with their potential for success at http://jobs.berkeley.edu/why-berkeley.html
Departmental Overview
The Campus Shared Services Center (CSS) supports the administration of Business and Finance Services,
Information Services Technology, and Human Resources for the UC Berkeley campus. CSS is committed
to developing a culture in which employees are actively engaged in the work, mission, and vision of the
organization and of UC Berkeley. Learn more at sharedservices.berkeley.edu
Campus Shared Services is located at 1608 4th Street Berkeley, CA 94710

2. Responsibilities
The Recruitment Assistant will provide day-to-day coordination and administrative support pertaining to
recruitment activities. This includes but is not limited to the following: provide general information with
regards to recruitment and hiring process; contact applicants for additional information; schedule
interviews; complete reference checks; assist in putting together offer letters and contract agreements;
receive, take action and update the CSS-HR ticketing system; compiling information as well as the
development and maintenance of reports; and provide other general administrative tasks as needed.
Recruitment and Employment Coordination
 Coordinate recruitment logistics such as: interviews, background materials, notifications, follow-up
on action items, etc. Use applicant tracking system to maintain and enter data, search and compile
report and metric information
Communication
 Greet, direct, and provide information in a professional manner via phone, in person, and online to
employees, managers, campus units, and others regarding: general recruitment information, specific
recruitment inquiries from employees, managers or other entities, etc.
 Communicate with recruitment team on workload, ability to meet deadlines, etc.
 Works in a highly collaborative manner with others across the organization, external contacts of
significance, and members of campus management
Employment Processing
 Maintains and coordinates employment processes and procedures.
 Prioritizes work assignments, conducts analysis and helps develop resulting recommendations
 Create, proofread, edit, update, and ensure timely distribution of: various documents,
correspondence, manuals, etc. Ensure above materials are in proper business formats, accurate,
grammatically correct, and handled confidentially, as required
Required Qualifications
 Previous experience in administrative support role, preferably within a high-volume recruitment
environment.
 Strong knowledge of PC based software (MS Office—Word, Excel; email; etc.). Must demonstrate
ability to learn University systems. Demonstrated skill to create presentations and appropriate
business documents using said software
 Excellent communication and interpersonal skills
 Ability to effectively summarize information, develop reports, create information documents
 Detail oriented, accurate, and able to handle competing deadlines and multiple tasks with frequent
interruptions
 Strong organizational skills, ability to establish priorities and work independently and as part of a
team
 Demonstrated record keeping and file management skills to organize, accurately document, and
retrieve data in a variety of formats (Hard Copy, Electronic, etc.)
 Ability to exercise integrity and discretion in all matters and to protect confidential information
 This position has been designated as sensitive and requires a Criminal Background Check.

3. Salary & Benefits
$21.00 - $21.50 per hour
This position qualifies for Mid-Level UC Benefits. For information on the comprehensive benefits
package offered by the University visit: http://ucnet.universityofcalifornia.edu/compensation-and-benefits/
eligibility/index.html
How to Apply
Please submit your cover letter and resume as a single attachment to marc.ovalle@berkeley.edu
Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants
will receive consideration for employment without regard to race, color, religion, sex, national origin,
disability, or protected veteran status. For the complete University of California nondiscrimination and
affirmative action policy see: http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct