Patrick Bembry has over 15 years of experience in financial management and administration at Vanderbilt University. He currently serves as an Administrative Officer for the College of Arts & Science, managing business operations for three departments. Previously, he was a Financial Analyst for the Vanderbilt Institute for Software Integrated Systems, overseeing budgets for multi-million dollar projects. Earlier in his career, he held roles in payroll accounting and as an Administrative Assistant for the physics department.

1. Patrick E. Bembry
1900 Hutton Dr Phone: (615) 818-8675
Nashville, TN 37210 patrick.bembry@comcast.net
Education Bachelor of Science, Birmingham-Southern College, Birmingham, AL
Major: Business Administration with concentration in finance
Minor: Psychology
Experience
Dec 2012 - Present
Administrative Officer, Vanderbilt College of Arts & Science
Report to the Chief Business Officer for the College of Arts & Science. Manage the business needs of
the departments of Anthropology, Sociology and Religious Studies. Responsible for making sure that
department business is carried out efficiently and in-line with university and college policies. Work
closely with department chairs, faculty and administrative staff on pre- and post-award management,
as well as day-to-day operations such as approving travel reports, check requests and personnel
requests. Assist faculty with cash-advance requests and travel reports for foreign field work, serving
as liaison between them, the A&S Business Office and the Disbursements Office.
When needed serve as backup for pre-award functions needed by other departments within A&S. This
includes working with and instructing staff on the use of Vanderbilt’s online proposal-routing
application, answering questions related to proposal submission and general ledger budgeting.
Jan 2012 - Nov 2012
Financial Analyst, Vanderbilt Institute for Software Integrated Systems
Report to the Assistant Director of a unique and rapidly growing engineering institute within the
School of Engineering. Responsible for the overall management of eighty-nine project and gift
centers, including the creation, closing and monthly reconciliation of these centers.
Create and manage budgets for multi-million-dollar Department of Defense Projects, including the
creation and submission of monthly reports to various agencies. Work with the Director, faculty and
project managers to resolve budgeting questions, particularly with respect to short and long-term
projections.
Oversee and approve subaward payments and resolve any associated issues with non-payment. Serve
as backup for proposal submission, and am an experienced user of Coeus. Regularly use the
University’s financial systems, including eDog, WALDO and PeopleSoft.
May 2006 - Dec 2011
Administrative Assistant III, Department of Physics and Astronomy, Vanderbilt University
Report to the director of the Vanderbilt Institute for Integrative Biosystems Research and Education
(VIIBRE). Responsible for managing the finances of the Institute, including the preparation of
budgets, budget revisions, and financial status reports.

2. Patrick Bembry
Resume – page 2
Oversee funding from government agencies such as NIH and the Department of Defense, as well as
private and corporate funding. Monitor and calculate future faculty and staff effort in order to stay
within budget on multiple projects.
Assist the Director in proposal preparation, with an emphasis on budget preparation and budget
justifications. Regularly use Coeus, Fastlane and Grants.gov, as required by individual proposal
guidelines. Communicate regularly with on and off-site faculty and research administrators in order to
facilitate the proposal process and subaward setup.
Mar 1996 – Apr 2006
Accountant (Aug 1999 – Apr 2006), Accounting Assistant IV (Mar 1996 – Jul 1999)
Human Resource Services, HR Finance & Payroll, Vanderbilt University
Responsible for internal liability center reconciliations, clearing of payroll suspense charges and
departmental labor expense corrections, averaging three million dollars per fiscal year in combined
liability and expense entries, and seven million in payroll suspense entries. Wrote and processed
queries from both the HR PeopleSoft database and University accounting system, in addition to
electronically uploading journal entries. This level of systems interaction required a high level of
security access across platforms.
Regularly worked with the Office of Financial Affairs, Medical Center Finance, Contract and Grant
Accounting, Management Information Systems, Internal Audit, and within HR to research and solve
general payroll and payroll-related ledger problems, requiring a thorough knowledge of the payroll
system and its relationship to the GL. Assisted in the testing of ledger-related enhancements to the
payroll system.
Worked closely with Management Information Systems in the design and testing of WALDO, the
University’s website application for access to labor information, as well as ePac, the University’s
website application for viewing and changing employee effort distribution. Reconciled withholding
and FICA taxes (approximately 92 million dollars per year) in preparation for processing W-2s, in
addition to inputting manual earnings and tax adjustments to employee data. Processed all W-2C
disbursals and answered taxable benefit questions from faculty and staff. Performed data entry for
nonresident alien tax setup to ensure compliance with IRS regulations, and to make sure that tax
treaties were honored. Worked with nonresidents on a limited basis regarding tax questions and
correcting tax setup errors.
Assisted departments and individual employees by performing research and answering a wide range
of HR-related questions, requiring a broad knowledge of University payroll and benefits policies,
fringe benefits, and various tax rules. This included the handling of sometimes sensitive prior-year
overpayment issues, which required a basic knowledge of tax regulations and an ability to
communicate effectively with a diverse range of employees and faculty in person and in writing.