Recruiting, Placing and Inducting Volunteers

‘Recruiting, Placing and Inducting Volunteers’
The webinar will begin promptly at 1pm
and last approximately 45 minutes.

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Recruiting, Placing and Inducting
Volunteers

The webinar will be delivered by Ann Maughan.

Ann has over 20 years’ experience working in the
voluntary sector. She has set up volunteer programmes,
managed volunteers, and developed a range of training
programmes to support volunteer managers.


Aim of This Webinar

To consider the process of recruiting, placing and
inducting volunteers to ensure that an organisation
finds volunteers they can match to suitable roles,
and who fit in with its organisational goals.


We Will Cover:
• Volunteer policy
• What is volunteering?
• Why your organisation needs volunteers
• Defining roles
• Drawing up person specifications
• Promoting volunteering
• Assessing suitability
• Agreeing arrangements
• Starting off well


Volunteer Policy
1. Should be consistent with your organisation’s goals and take account of
the unique contributions that volunteers can make

3. Shows that you understand volunteers and volunteering

5. Should cover important issues, such as recruitment and selection and
induction


What is Volunteering?
• Difference between
paid employees and
volunteers

• Legal issues

• Diversity of
volunteers


Why Your Organisation Needs
Volunteers

• Plan a volunteer programme
• Consider roles and responsibilities
• Consider management of volunteers
• Volunteers should complement work
of paid staff, not substitute it
• Think more adventurously about new
projects
• Involve stakeholders


Defining Roles

• Do you recruit to a specific role?

• Do you take someone who has offered to help and
match them to a role?

• Do you look at the skills the person has to offer and
make up a volunteer role?


Defining Roles

• Length of the project
• With whom (who will the volunteer be working with?)
• When (what hours/time of day?)
• Commitment needed (are they needed daily?)
• Where (where will the volunteering take place?)
• Type of work (will they be working in an office? In the garden?)
• Supervision needed
• Training needed (will training be required to undertake the role?)


Person Specifications

• Knowledge, skills, experience
and personal qualities needed to
fulfil the role

• Qualities needed to fit in with
ethos and culture of organisation


Promoting Volunteering

• Involve relevant people
• Use creative methods
• Help potential volunteers clearly to
understand the background and
opportunities
• Provide factual evidence
• Provide opportunities for people to
investigate opportunities
• Evaluate and analyse the responses


Assessing Suitability


Agreeing Arrangements


Starting off Well

“What happened
on your first day?”


Starting off Well

“Thorough induction is vital to ensure that volunteers
understand their roles and the contribution they can make to the
organisation’s goals and to ensure that they can fulfil their
duties safely and effectively.”

“Identify appropriate means of delivering induction, taking into
account volunteers’ abilities, styles and motivations”


Induction Checklist


To Conclude
•Have a Volunteer Policy
•Think about nature of volunteering
•Identify why your organisation needs volunteers
•Define roles & person specifications
•Promote volunteering creatively and cost-effectively
•Find ways of assessing suitability
•Have a process for agreeing arrangements
•Start off well


Thank You for Participating!

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