This document summarizes Rebecca Grant's presentation on collection creation, management, and ingest for the Digital Repository of Ireland's digital preservation workshop. The presentation discusses metadata standards, creating metadata, building collections, applying access permissions and licensing, adding objects with metadata and assets, and assigning digital object identifiers. Collection metadata requires elements like title, date, creator, description, and subjects. Licensing options include various Creative Commons licenses and dedicating works to the public domain.

1. Rebecca Grant
Digital Archivist, Digital Repository of Ireland
DRI Digital Preservation workshop:
Collection creation, management and ingest

2. https://repository.dri.ie/pages/about_lifecycle

3. Which Metadata Standards?
• What standard is your organisation currently using?
• Can you export XML from your database?
• Who will be cataloguing – do you feel comfortable working with XML, or would
you prefer to use a web form?

4. Creating Metadata

5. DRI metadata guidelines
• MODS
• EAD
• MARC

6. DRI metadata guidelines

7. Creating Your Collection
• Every object must be part of a Collection – it’s up to you how you divide
your objects. Collections can also be divided into sub-collections.
• Collections are required whether you use Dublin Core, MODS, EAD or
MARC.
• Collection metadata is similar to object metadata – Title, Date, Creator,
Description, Subjects etc.
• Collections require a cover image that represents the collection.
• Collections can be used to designate particular access permissions or
licences for objects.

9. Applying access permissions
All metadata in the Repository is publicly accessible to every user and
licensed as CC-BY (Creative Commons Attribution Only)
Access options:
1. Anyone can see the metadata and assets, anyone can download your
master asset.
2. Anyone can see the metadata and assets, no one can download your
master (only the surrogate asset).
3. Anyone can see your metadata, but not the assets - unless they are
registered and logged in users.
4. Anyone can see your metadata, but not the assets, and they can contact
you via a request button in the Repository and ask you to give them access.

10. Applying access permissions

11. Copyright versus licensing
• Copyright – intrinsic, on creation. An area of Intellectual Property law
which covers original creative works including literary, dramatic,
musical and artistic works, film, sound recordings, broadcasts and the
typographical arrangement of published editions, computer software
and non-original databases, and performances.
• Copyright exists from the moment the work is created, and does not
require any registration of the work.
• Generally, copyright covers a work until 70 years after the death of its
creator.
• Original objects, digitised objects, metadata

12. Copyright versus licensing
• Licensing – giving permission for the use and reuse of copyrighted
material – for specific purposes, people, territories or durations.
• Applying a licence can pre-approve certain uses of the work, without
requiring the user to contact the copyright holder.
• Licensing a work does not relinquish or negate its copyright
protection.
• Licensing may require a user to credit or give attribution to the
original creator or copyright owner.

13. Licensing content
• Creative Commons licences – a suite of free, standardised licences
which encourage the sharing and reuse of creative works.
• CC-BY (Attribution)
• CC-BY-SA (Attribution-Share Alike)
• CC-BY-NC (Attribution-Non Commercial)
• CC-BY-ND (Attribution-No Derivatives)
• CC-BY-NC-SA (Attribution-Non Commercial-Share Alike)
• CC-BY-NC-ND (Attribution-Non Commercial-No Derivatives)

14. Licensing content
• Public Domain Dedication – CC0.
• Waiving all copyrights.
• CC0 is not a licence. It dedicates creative works the public domain before the
period of copyright protection has expired.

15. Applying a licence

16. Adding objects (metadata + assets)

18. Review and publish

20. Digital Object Identifiers
• Persistent identifier of a digital object on the web
• Allows easy citation of data, and for usage and impact to be tracked
• In the DRI, DOIs are in the form: http://dx.doi.org/10.7486/XXXXX
• Requires metadata for the DataCite metadata store:

21. @beck_grant
@dri_ireland
r.grant@ria.ie
beck.grant@gmail.com
www.repository.dri.ie
The content of this presentation is licensed as CC-BY. Please attribute to Rebecca Grant, Digital
Archivist, Digital Repository of Ireland, 2015.