QuickFix: Oprimizing academic CV
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This document provides guidance on creating an effective curriculum vitae (CV). It discusses CV basics and best practices, including tailoring the CV to the intended audience or job. The document outlines five steps to improve an existing CV: 1) tailor sections based on job type, 2) standardize experience formatting, 3) provide evidence of teaching, research, and mentoring accomplishments, 4) highlight awards and achievements, and 5) include administrative experience. Key recommendations are to make the first page impactful and demonstrate productivity, qualifications, and fit for the target opportunity. Resources for additional CV examples and guidelines are also listed.
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QuickFix: Oprimizing academic CV
- 1. Irina Filonova, PhD Postdoctoral Development Faculty Affairs Office uickFix CV:Content
- 2. Learning objectives • Learn the CV best practices • Improve your CV in 5 easy steps • Use rubric and group feedback to update CV content
- 3. Curriculum Vitae – “course of [your] life” • Part of the application package for academic and non-academic jobs • Format depends on a country • Often academic and long • Different from a Resume • No specific format unless specified
- 4. CV basics • CV is your professional “brand” in a written form • CV will NOT get you a job BUT it should get you an interview • You have to work extra hard to make a good impression
- 5. CV content – main points • Know your audience • Tailor your CV to the institution • First page is the key
- 6. NO YES MAYBE? Lack of qualifications Generic content Low readability Typos Match and qualifications are not clear Nearly perfect match Stellar credentials Familiar name *to be discussed In the later slides
- 7. CV content – main points • Know your audience • Tailor your CV to the institution type (job ad) • First page is the key
- 8. Institutions are not the same Modified Carnegie Classification®, OCPD UCSF
- 9. Can you do fundable, independent and unique research? Can you teach and do some fundable research with students? Can you teach, mentor and be a good colleague? UCSF Academic Career Readiness Assessment Framework (ACRA) https://career.ucsf.edu/ACRA
- 10. Publications Recommendations Scientific Independence Scientific vision Future Funding Potential Research Feasibility Scientific network * Communication of Research Fit https://career.ucsf.edu/ACRA
- 11. Publications Fundability of Scientific Vision Research Feasibility Experience and plan for conducting research with students Commitment to Serving Diverse Students Teaching and communication abilities Teaching Experience Teaching Philosophy and strategies Fit https://career.ucsf.edu/ACRA
- 12. Commitment to Serving Diverse Students Teaching experience Teaching Philosophy and Strategies Fit https://career.ucsf.edu/ACRA
- 13. 4 broad areas of interest as seen by institutions • Reputation • Who you are • Where you are coming from (pedigree) • Who you know (scientific network and collaborations) • Fundability • Do your projects lead to grants (yours or others) • Do you have your own grants? • Productivity • Papers • Projects • Presentations • Grants • Fit https://career.ucsf.edu/ACRA
- 16. CV content – main points • Know your audience • Tailor your CV to the institution • First page is the key
- 17. Now it is time for 5 steps
- 18. Step 1 – Tailor CV by moving sections around Research intensive positions Education Research Experience Grant & Fellowships Publications sections Teaching-focused positions Education Teaching Experience Mentoring Experience University Service Professional Involvement
- 19. Step 2: Professional experience - Format • Consistent format • Title, University, Country, Date • Watch out for bold, italic, color Postdoc, RIKKEN Department of Science, Japan 2016-present Lab of Dr. XXX: Department of Physiology Graduate Researcher, OXFORD, UK; 2016 Undergrad Student, U of Toronto, 2010-2013 Laboratory of Dr. ZZZ: Project title: xxxx
- 20. Step 2: Professional experience - Format Postdoctoral Scholar, OIST, Japan 2016-present Graduate Researcher, MIT, USA 2010-2016 The Weizmann Institute of Science, Israel 2017-2018 Postdoctoral Fellow Harvard Medical School, MI, USA 2013-2017 PhD Candidate University of Florida, FL, USA Undergraduate Research Associate 2010-2013
- 21. Step 2: Professional experience – Job titles • Clear titles that explain what your role was • Not so good examples: • PhD • Candidate • Student • Researcher – this is tricky • Nothing Graduate Research Assistant
- 22. Step 2: Professional experience - Evidence • Use evidence to describe your RELEVANT experience
- 23. Step 2: Professional experience – Productivity • Use action verbs to demonstrate productivity University of California, Los Angeles Los Angeles, CA Postdoctoral Fellow; Advisor: Young X. Shen 2015-Present • Developed single cell PCR method to study developmental changes in NMDA receptors, correlated with developmental stages of song learning • Analyzed developmental changes in juvenile song using customized LabView software. • Altered development of song with behavioral and circadian manipulations Columbia University New Office of Career Services, Harvard
- 24. Step 2: Professional experience – Productivity • Use PAR to demonstrate results Problem Action Result Developed high impact translational research projects that address unmet clinical needs in oncology and was awarded >$250,000 in grant funding Collaborated with XXX engineering team on a joint project involving the use of additives to improve the performance of Li-Air batteries. MIT Career Resources, MIT
- 25. Step 3: Teaching experience – Evidence • Describe your experience similar to the research section • Don’t list courses – explain what your contribution was Office of Career Services, Harvard
- 26. Step 3: Teaching experience – Evidence • Did you? • Developed or innovated curriculum • Created assessments and examinations • Used active learning techniques such as on-line polls, think-share-pair • Who were your students? • Number • Educational level • Background • Did you create any impact? • Better comprehension and knowledge retention
- 27. Step 3: Teaching experience – Evidence UCSF & MIT
- 28. Step 3: Mentoring experience – Evidence • Did you? • Helped with proposal writing • Taught experimental methods • Oversaw their projects from inception to completion • Who were your students? • Number • Educational level • Background • Did you create any impact? • Where are they now?
- 29. Step 3: Mentoring experience – Evidence • Advised 3 graduate students on the data collection and poster presentation for a XXX international conference • Helped master students to optimize experimental setups and to conduct thorough literature search for their thesis proposal • Mentored Name, University of ZZZ, undergraduate student Fall 2010 Current status: graduate student at University of ZZZ, USA
- 30. Step 4: Achievements • Grants, fellowship, awards – what else? • Don’t forget to Include your role, monetary value and funding agency Grants-in-Aid for Scientific Research (KAKENHI), Japan 2017-2018 Role: Co-PI JPY 100,000 Ruth L. Kirschstein National Research Service Award (NIH), USA 2016-2017 Role: Postdoctoral Fellow $84,000 Autism Foundation Award 2015 Role: Graduate Fellow $25,000
- 31. Step 4: Achievements – optional but helpful • Describe your role and contribution to: • Ongoing funded research • Prior funded research • Submitted grants
- 32. Step 4: Achievements – optional but helpful
- 33. Leadership Student/postdoc associations Research management Institutional services Committees, task forces Conference planning Contribution to a discipline Volunteering for a professional society Review paper Outreach activities Step 5: Cover Administrative areas https://www.jobs.ac.uk/careers-advice/cv-templates/1309/academic-cv-template
- 34. Step 5: Cover Administrative areas - Skills
- 35. Bonus: The most common mistakes • No PhD • Curriculum Vitae, page number and heading • No consistency in format, dates and font • List of random things as a bullet point list • Start strong and finish strong • No administrative/ leadership/ outreach experience
- 36. Resources • UCSF Office of Professional and Career Development • Academic resources: https://career.ucsf.edu/academic-careers • Non- academic resources: https://career.ucsf.edu/phds/non-academic-careers • MIT Career Guide https://capd.mit.edu/sites/default/files/about/files/career- handbook.pdf • Stanford Career Guide https://beam.stanford.edu/sites/default/files/stanfordphd_cg15-161.pdf • Harvard CV examples https://ocs.fas.harvard.edu/files/ocs/files/hes-resume-cover- letter-guide.pdf • NIH Resume and CV handbook https://www.training.nih.gov/assets/Guide_to_Resumes_&_Curricula_Vitae.pdf