Checklist for Academic CV

1. QuickFix: Optimizing Academic CV
Irina Filonova, OIST
1 Categories are adapted from ACRA framework, UCSF OCPD
QUICKFIX: THE CHECKLIST FOR ACADEMIC CV
CONTACT INFORMATION (REPUTATION)
✓ The candidate's name has an appropriate title (PhD, M.D, etc), centered and typed in a larger
font.
✓ Contract information includes University, Department, work address, professional not
underlined e-mail, and current (cell) phone number with the country code.
✓ Customized LinkedIn link or a personal website is added. If acceptable by the discipline, impact
factors and citation number are stated.
* Personal information is country-specific *
SUMMARY (OPTIONAL)
✓ The summary includes a short and concise description of skills, experience, and research
projects.
✓ The content is relevant to the desired position and matches the key words from the job
description.
EDUCATION (REPUTATION, PEDIGREE, FIT)
✓ Each education entry has a Degree title, University, Country, and the completion date listed in
inverse chronological order with the dates aligned to the left / right.
✓ Parts of the entry, but not all, are bolded for emphasis.
✓ The thesis title is added, especially if it fits the employer’s needs.
✓ The degree titles are understandable by a non-native speaker.
*The country specific information such as grade average, class & program ranking is included.*
PROFESSIONAL EXPERIENCE (REPUTATION, FUNDABILITY, FIT)
✓ Each entry includes Job Title, Employer, and Country in inverse chronological order with the
dates aligned to left/right.
✓ The job titles are clear for a non-native speaker.
✓ Names of Departments and Advisors are present as sub-headings.
✓ Each professional experience is concisely described by bullet points or a short paragraph using
action words.
✓ Each bullet point or paragraph conveys the significance of the research experience and its
relevance to the job description.
✓ The project outcomes such as publications, grants, or conferences are mentioned.
✓ The section is written in a plain language and could be understood by people from different
disciplines.

2. QuickFix: Optimizing Academic CV
Irina Filonova, OIST
2 Categories are adapted from ACRA framework, UCSF OCPD
INDEPENDENT FUNDING & FELLOWSHIPS (FUNDABILITY)
✓ Research grants and fellowships containing Grant/Fellowship name, Funding agency names,
Country, duration, and monetary value are listed in inverse chronological order with the dates
aligned to the left / right.
✓ The candidate's role (PI, Co-PI, Fellow) is clearly outlined.
✓ The contributions to ongoing, prior research and submitted grants are described.
HONORS AND AWARDS (REPUTATION)
✓ Honors and awards including Award title, Granting organization, Country, and monetary value a
are listed in inverse chronological order with the dates aligned to the left / right.
✓ The significance of the award is briefly described.
✓ Awards names are understood by a broad audience.
PUBLICATIONS (PRODUCTIVITY, FUNDABILITY, REPUTATION)
✓ Publications are listed in inverse chronological order.
✓ Each entry has consistent format similar to: [Candidate's name, other authors, "Title", Journal,
Year].
✓ Publications with high impact and/or featured in a news outlet are emphasized with a short
description.
✓ Submitted manuscripts and manuscripts in preparations are placed in a different sub-section
with the current revision status such as "accepted with minor revisions", "under revision", etc.
✓ Bold, italic, underline words are not used together in one sentence
PRESENTATIONS (PRODUCTIVITY, REPUTATION)
✓ Presentations are listed in inverse chronological order with each entry having a consistent
format such as [Candidate's name, other authors, ""Title"", Conference, Year].
✓ Oral and Poster presentations are clearly separated.
*If applicable, media appearances such as interviews or video press releases are added as a separate
sub-section."
PATENTS (PRODUCTIVITY, FUNDABILITY)
✓ Patents are listed in inverse chronological order.
✓ Each entry has consistent format that contains Authors, Title, Patent number, and Status.
✓ A short description of the technology impact is included.

3. QuickFix: Optimizing Academic CV
Irina Filonova, OIST
3 Categories are adapted from ACRA framework, UCSF OCPD
TEACHING EXPERIENCE (PRODUCTIVITY, FIT)
✓ Each entry includes Job Title, Employer, Country in inverse chronological order with the dates
aligned to the left/right.
✓ The job titles are clear for a non-native speaker.
✓ Each teaching experience is concisely described with bullet points or a short paragraph using
action words.
✓ Each bullet point or a paragraph conveys subject/course name, teaching responsibilities and
student population, preferably includes teaching style, methodology, and impact.
MENTORING EXPERIENCE (FIT)
✓ Mentoring experience is presented as a separated section or sub-section and includes a brief
description of mentoring activities, mentees' names, and their current status.
SERVICE AND OUTREACH (FIT)
✓ Institutional service, outreach activity, and contribution to a discipline (ad hoc reviewer) are
outlined in a separate section and listed in inverted chronological order with the alignment to
the left/right.
✓ Each experience has a Title, Organization, and County with a brief description (similar to
Professional and Teaching experience) of responsibilities, results, and impact.
PROFESSIONAL SOCIETIES (FIT)
Professional membership with Organization names and the dates are present.
REFERENCES (REPUTATION)
3 references that include names with the appropriate title, position and professional contract
information.