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Click to edit Master title style
1
SAP
S o u r c i n g a n d P r o c u r e m e n t .
Click to edit Master title style
2
S/4 HANA On-Premise
2
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3
Master data in SAP S/4 HANA
3
Material
Master
Data
Vendor
Master
Data
(BP)
Purchase
Info
Record
Source
determin
ation
Service
master
data
BOM
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4
Business Partner and it’s partner Functions.
• Business Partner in SAP S/4HANA - Introduction
• Business Partner in SAP S/4HANA – Structure
• Business Partner Concepts
• Business Partner Configuration
• BP Roles & Category
• BP Role grouping
• Account Groups
• Partner Functions in S/4 HANA
4
Agenda
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5
Business Partner in SAP S/4 HANA - Introduction
5
• One of the Key changes occurred in SAP S/4HANA is on Business Partner .It has realigned Customer and
Vendor Master in SAP System.
• This approach has been used successfully being used in the past decade in various other SAP business
suites and solutions.
• SAP Business Partner will enhance data integrity ,reduce data redundancy.
• The Business Partner approach is relevant and mandatory in SAP S/4HANA.
• Business Partner : A person, organization, group of organizations in which a company has a business
interest.
Click to edit Master title style
6
Business Partner SAP S/4 HANA - Structure
6
Business
Partner
Person
General
Contact
person
Organization
Customer FI Customer
Group
Vendor FI Vendor
BP category
BP
BP Roles
Based on the roles identified for a Business Partner, it assumes one or more Business Partner roles as needed
Click to edit Master title style
7
Business Partner in SAP S/4 HANA - Structure 2
7
BP Role
BP Role Grouping Business Partner Customer (BP)
CVI Integration
Account Group
Partner
Function
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8
Business Partner – Concept
8
BP Role
BP Role Category
BP Role Grouping
BP Number Range
Account Groups vendor master
Partner Functions
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9
Business Partner Configurations
9
• Creation of BP role and assign role category to BP role and BP role groupings
SPRO→ Cross Application components→ SAP Business partner→ Business partner→
Basic Settings→ Business partner roles→ Define BP Role category
SPRO→ Cross Application components→ SAP Business partner→ Business partner→
Basic Settings→ Business partner roles→ Define BP Role category →Define BP Role
SPRO → Cross Application components → SAP Business partner → Business partner →
Basic Settings → Business partner roles → Define BP Role Groupings
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10
Business Partner Configurations
10
• Define Number ranges and Assign Number ranges to BP and Define account groups
SPRO → Cross Application components → SAP Business partner → Business partner → Basic
Settings → Number Ranges and groupings → Define Number Ranges
SPRO → Cross Application components → SAP Business partner → Business partner → Basic
Settings → Number Ranges and groupings → Define groupings and Assign Number Ranges
SPRO → Financial accounting(New)→ Account Receivables and account payables→ Customer
Accounts → Master Data→ Preparations for creating customer master data → Define Account
groups with screen layout
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11
BP configuration – Partner function for each account groups
• Define and assign partner function to account groups
SPRO→ Sales and Distribution→ Basic Functions→ Partner Determination→ Set up
partner Determination→ Set up partner determination for Customer Master→ Account
group-Functional Assignment
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12
Material Master data – Process flow
12
Creation of a
material
Configuring the
material type
Quantity and
value update in
material type
Assign number
ranges for
material type
Define material
groups
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13
Material Master Requisites
• Creation of material : MM01
• Update/Change of material : MM02
• Display a material : MM03
• Attributes of Material Master: Material number, Industry sector, Material type.
• Material Types : ROH – Raw material
HALB – Semi finished material
FERT – Finished material
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14
Material Master Configuration
14
• To define attributes use T-code OMS2 or Navigate IMG > Logistics > Material Master > Basic
Settings > Material Type > Define Attributes
• Then define number ranges use T-code MMNR or Navigate IMG > Logistics > Material Master >
Basic Settings > Number Ranges > Define Number Ranges for Each Material Type
• Then define fields use T-code OMSK or Navigate IMG > Logistics > Material Master > Basic
Settings > Screen Layouts > Define Screen Layout
• Then define field groups and categorize materials based on user requirements.
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15
Open Purchase Orders – Raising order
15
Request for
procure
Vendor selection
Raising order
Receiving of
goods
Receiving of
invoice
Payment
Raising order to supplier
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16
Purchase Order - Information
16
The critical information on purchase order is
Unit price and quantity ordered
Description of goods and services
Terms of payment
Invoicing address
Delivery schedule
Contact details (AP)
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17
Purchase order – Process flow map
17
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18
Steps involved in Purchase Order
18
PO
Creation
• Purchase order is created from approved purchase orders
PO
Approval
• PO approval is made after verification
PO
Dispatch
• After approval it is dispatched to the selected vendor
Binding
Contract
• Once vendor accepts the PO, a legal binding is created
Goods
delivery
• The vendor delivers the goods and the buyer does a quality check and notifies in case of effects
Three way
matching
• The buyer performs three way match i.e, through PR, PO and Invoice
PO Closure
• After the PO matching and no variances PO is closed
Click to edit Master title style
19
“
SAP S/4 HANA Public cloud
19
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20
Business Partner in Public Cloud
20
• A supplier or vendor is a business partner that delivers and sells goods and services to your
organization. A business partner can be a supplier and a customer at the same time if, for
example, your supplier also buys goods from you.
• You can maintain the business partner master data using one of the following apps. You need
the role of Master Data Specialist - Business Partner Data to use these apps.
Maintain Business Partner (BP)
Manage Business Partner (F1053A)
Manage Supplier - Master Data
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21
Business Partner – Supplier
21
Click to edit Master title style
22
Business Partner grouping and Number ranges
22
• Business Partner Groupings determine the number ranges for the Business Partner IDs. You
cannot change the assignment or IDs afterward.
• If a Business Partner Grouping is assigned to an internal number range, you cannot enter the
Business Partner ID manually.
• Like :
Click to edit Master title style
23
Business Partner Functions
23
The business partner supplier can assume various roles in relation to your enterprise. During the procurement
process, the supplier is first the purchase order recipient, then the goods supplier, then the invoicing party,
and finally the payee.
Click to edit Master title style
24
Material / Product master data
24
• The material or product master contains information about all the physical materials that are
procured, produced, stored and sold.
• It is also used to manage information about services for instance for buying and selling
services in hours.
• The data stored in the material master is required for many activities, including the
following:
Purchasing data for ordering purposes
Inventory management data for posting goods movements and physical inventory
management
Accounting data for material valuation
Material planning data for material requirements planning
Click to edit Master title style
25
Data Views in Material Master Record
25
Material master
Organizational levels
• General data
• Plant data
• Storage location data
Click to edit Master title style
26
Material Types in Material Master Record
26
Raw material
Semi-Finished Products
Finished Products
Control
s
Number Assignments
Procurement Types
Field Selection
User Departments
Field selection
Account Determination
….
Click to edit Master title style
27
Extension of a Material/Product Master Record
27
• Extending an existing material master record means that data for a further department or a
further organizational level is created.
Material • Purchasing
Accounting
• Material
• Purchasing
Purchasing
and
accounting
• Material
• Purchasing
• Accounting
Extend with
Click to edit Master title style
28
Purchase Order Processing in Public cloud
28
• A purchase order is a request or instruction from a purchasing organization to a supplier or a plant to
deliver a quantity of material or to perform services at a certain point in time.
• We use FIORI app tiles and Apps for purchase order processing in Public cloud
To create purchase display Purchase Orders – Advanced App ID ME21N/ME22N
To manage Purchase Orders - Advanced App ID F0842A
Create PO Edit PO Monitor PO
Approve and
release PO
Messages
Supplier
Confirmations
Click to edit Master title style
29
Create and edit Purchase Order
29
Create
Edit
Click to edit Master title style
30
Monitor, Approve and Release Purchase Order
30
Monitor
Approve
and
release
Click to edit Master title style
31
Messages and supplier confirmations for PO
31
Messages
Supplier
Confirmations
Click to edit Master title style
32
SAP S/4 HANA Cloud – Private Edition
32

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SAP S/4 HANA sourcing and procurement to Public cloud

  • 1. Click to edit Master title style 1 SAP S o u r c i n g a n d P r o c u r e m e n t .
  • 2. Click to edit Master title style 2 S/4 HANA On-Premise 2
  • 3. Click to edit Master title style 3 Master data in SAP S/4 HANA 3 Material Master Data Vendor Master Data (BP) Purchase Info Record Source determin ation Service master data BOM
  • 4. Click to edit Master title style 4 Business Partner and it’s partner Functions. • Business Partner in SAP S/4HANA - Introduction • Business Partner in SAP S/4HANA – Structure • Business Partner Concepts • Business Partner Configuration • BP Roles & Category • BP Role grouping • Account Groups • Partner Functions in S/4 HANA 4 Agenda
  • 5. Click to edit Master title style 5 Business Partner in SAP S/4 HANA - Introduction 5 • One of the Key changes occurred in SAP S/4HANA is on Business Partner .It has realigned Customer and Vendor Master in SAP System. • This approach has been used successfully being used in the past decade in various other SAP business suites and solutions. • SAP Business Partner will enhance data integrity ,reduce data redundancy. • The Business Partner approach is relevant and mandatory in SAP S/4HANA. • Business Partner : A person, organization, group of organizations in which a company has a business interest.
  • 6. Click to edit Master title style 6 Business Partner SAP S/4 HANA - Structure 6 Business Partner Person General Contact person Organization Customer FI Customer Group Vendor FI Vendor BP category BP BP Roles Based on the roles identified for a Business Partner, it assumes one or more Business Partner roles as needed
  • 7. Click to edit Master title style 7 Business Partner in SAP S/4 HANA - Structure 2 7 BP Role BP Role Grouping Business Partner Customer (BP) CVI Integration Account Group Partner Function
  • 8. Click to edit Master title style 8 Business Partner – Concept 8 BP Role BP Role Category BP Role Grouping BP Number Range Account Groups vendor master Partner Functions
  • 9. Click to edit Master title style 9 Business Partner Configurations 9 • Creation of BP role and assign role category to BP role and BP role groupings SPRO→ Cross Application components→ SAP Business partner→ Business partner→ Basic Settings→ Business partner roles→ Define BP Role category SPRO→ Cross Application components→ SAP Business partner→ Business partner→ Basic Settings→ Business partner roles→ Define BP Role category →Define BP Role SPRO → Cross Application components → SAP Business partner → Business partner → Basic Settings → Business partner roles → Define BP Role Groupings
  • 10. Click to edit Master title style 10 Business Partner Configurations 10 • Define Number ranges and Assign Number ranges to BP and Define account groups SPRO → Cross Application components → SAP Business partner → Business partner → Basic Settings → Number Ranges and groupings → Define Number Ranges SPRO → Cross Application components → SAP Business partner → Business partner → Basic Settings → Number Ranges and groupings → Define groupings and Assign Number Ranges SPRO → Financial accounting(New)→ Account Receivables and account payables→ Customer Accounts → Master Data→ Preparations for creating customer master data → Define Account groups with screen layout
  • 11. Click to edit Master title style 11 BP configuration – Partner function for each account groups • Define and assign partner function to account groups SPRO→ Sales and Distribution→ Basic Functions→ Partner Determination→ Set up partner Determination→ Set up partner determination for Customer Master→ Account group-Functional Assignment
  • 12. Click to edit Master title style 12 Material Master data – Process flow 12 Creation of a material Configuring the material type Quantity and value update in material type Assign number ranges for material type Define material groups
  • 13. Click to edit Master title style 13 Material Master Requisites • Creation of material : MM01 • Update/Change of material : MM02 • Display a material : MM03 • Attributes of Material Master: Material number, Industry sector, Material type. • Material Types : ROH – Raw material HALB – Semi finished material FERT – Finished material
  • 14. Click to edit Master title style 14 Material Master Configuration 14 • To define attributes use T-code OMS2 or Navigate IMG > Logistics > Material Master > Basic Settings > Material Type > Define Attributes • Then define number ranges use T-code MMNR or Navigate IMG > Logistics > Material Master > Basic Settings > Number Ranges > Define Number Ranges for Each Material Type • Then define fields use T-code OMSK or Navigate IMG > Logistics > Material Master > Basic Settings > Screen Layouts > Define Screen Layout • Then define field groups and categorize materials based on user requirements.
  • 15. Click to edit Master title style 15 Open Purchase Orders – Raising order 15 Request for procure Vendor selection Raising order Receiving of goods Receiving of invoice Payment Raising order to supplier
  • 16. Click to edit Master title style 16 Purchase Order - Information 16 The critical information on purchase order is Unit price and quantity ordered Description of goods and services Terms of payment Invoicing address Delivery schedule Contact details (AP)
  • 17. Click to edit Master title style 17 Purchase order – Process flow map 17
  • 18. Click to edit Master title style 18 Steps involved in Purchase Order 18 PO Creation • Purchase order is created from approved purchase orders PO Approval • PO approval is made after verification PO Dispatch • After approval it is dispatched to the selected vendor Binding Contract • Once vendor accepts the PO, a legal binding is created Goods delivery • The vendor delivers the goods and the buyer does a quality check and notifies in case of effects Three way matching • The buyer performs three way match i.e, through PR, PO and Invoice PO Closure • After the PO matching and no variances PO is closed
  • 19. Click to edit Master title style 19 “ SAP S/4 HANA Public cloud 19
  • 20. Click to edit Master title style 20 Business Partner in Public Cloud 20 • A supplier or vendor is a business partner that delivers and sells goods and services to your organization. A business partner can be a supplier and a customer at the same time if, for example, your supplier also buys goods from you. • You can maintain the business partner master data using one of the following apps. You need the role of Master Data Specialist - Business Partner Data to use these apps. Maintain Business Partner (BP) Manage Business Partner (F1053A) Manage Supplier - Master Data
  • 21. Click to edit Master title style 21 Business Partner – Supplier 21
  • 22. Click to edit Master title style 22 Business Partner grouping and Number ranges 22 • Business Partner Groupings determine the number ranges for the Business Partner IDs. You cannot change the assignment or IDs afterward. • If a Business Partner Grouping is assigned to an internal number range, you cannot enter the Business Partner ID manually. • Like :
  • 23. Click to edit Master title style 23 Business Partner Functions 23 The business partner supplier can assume various roles in relation to your enterprise. During the procurement process, the supplier is first the purchase order recipient, then the goods supplier, then the invoicing party, and finally the payee.
  • 24. Click to edit Master title style 24 Material / Product master data 24 • The material or product master contains information about all the physical materials that are procured, produced, stored and sold. • It is also used to manage information about services for instance for buying and selling services in hours. • The data stored in the material master is required for many activities, including the following: Purchasing data for ordering purposes Inventory management data for posting goods movements and physical inventory management Accounting data for material valuation Material planning data for material requirements planning
  • 25. Click to edit Master title style 25 Data Views in Material Master Record 25 Material master Organizational levels • General data • Plant data • Storage location data
  • 26. Click to edit Master title style 26 Material Types in Material Master Record 26 Raw material Semi-Finished Products Finished Products Control s Number Assignments Procurement Types Field Selection User Departments Field selection Account Determination ….
  • 27. Click to edit Master title style 27 Extension of a Material/Product Master Record 27 • Extending an existing material master record means that data for a further department or a further organizational level is created. Material • Purchasing Accounting • Material • Purchasing Purchasing and accounting • Material • Purchasing • Accounting Extend with
  • 28. Click to edit Master title style 28 Purchase Order Processing in Public cloud 28 • A purchase order is a request or instruction from a purchasing organization to a supplier or a plant to deliver a quantity of material or to perform services at a certain point in time. • We use FIORI app tiles and Apps for purchase order processing in Public cloud To create purchase display Purchase Orders – Advanced App ID ME21N/ME22N To manage Purchase Orders - Advanced App ID F0842A Create PO Edit PO Monitor PO Approve and release PO Messages Supplier Confirmations
  • 29. Click to edit Master title style 29 Create and edit Purchase Order 29 Create Edit
  • 30. Click to edit Master title style 30 Monitor, Approve and Release Purchase Order 30 Monitor Approve and release
  • 31. Click to edit Master title style 31 Messages and supplier confirmations for PO 31 Messages Supplier Confirmations
  • 32. Click to edit Master title style 32 SAP S/4 HANA Cloud – Private Edition 32

Editor's Notes

  1. BP Role : Business partner role is a Function that a business partner takes on, depending on a business transaction (e g: Customer / Vendor). BP Role Category : Multiple BP Roles can be assigned to a BP Role Category, with one role always acting as the standard role per role category. BP Role Grouping :BP Role Groupings are used to group BP Roles. (This grouping appears in the BP role drop down in transaction BP with suffix X. When this grouping is used for BP Role creation, in turn creates all the BP roles assigned to it.) BP Number Range: Assign number range to Business Partner Grouping which get generated while creating BP Master Data(CVI) Synchronization :While creating Business Partner customer Number / Sold to Party Numbers are automatically generated and link BP with customer master/vendor master. Account Group : The account group is a classifying feature within vendor master records. ▪ Which screens and fields are necessary for entering master data. ▪ Whether you can or must make an entry in these fields ▪ How master record numbers are assigned (externally by you or internally by the system) ▪ Weather business partner is standard customer or one time customer Partner function : To define the rights and responsibilities of each business partner in a business transaction. You assign partner functions when you create a master record for a business partner. ▪ Partner refer to parties with whom you do business . Each Business partner has a specific role ▪ While creating Business partner user will give Groupings in Transaction BP ▪ BP Grouping & Customer Account Groups have to be assigned in CVI integration.
  2. SAP MM Material Master is an important element of master data in SAP which is used by most of the departments in a company. SAP MM material master enables the company to store all the information about a particular material (or product). The material master data is uniquely identified by a material number which can be internal or external. Internal numbers are automatically generated by SAP system while external numbers can be explicitly chosen by users.
  3. The Purchase department after receiving the approved requisition raises a PO on the vendor from whom the purchases are to be sourced from The PO forms the contract which is a legal agreement when there is no formal agreement in place Each Pos has its own unique number
  4. Purchase order is one of the most critical document in order to get an invoice paid Purchase order helps to plan and control the business spends PO based purchases also helps entity to take an advantage of negotiated rates and economies of scales PO is used as a base document in case of any dispute with a vendor in future.
  5. The material master holds information such as unique material number, name, material type, unit of measure, descriptions, weight and dimensions. This material information is used and stored in transactions such as sales orders, deliveries, purchase orders and goods movements. As all information for one material is stored centrally and all areas, such as purchasing, inventory management, materials planning, and invoice verification, can jointly use the stored data. For this reason, the material master information is organized into different views. For example, purchasing, sales, storage, MRP, costing and accounting. Some information in each material is specific to particular organizational units. For example, a sales description is specific to a sales unit (known as sales area), a MRP controller is specific to a specific site (known as a plant) or some information might be specific to a storage location.