The document provides a comprehensive guide on public speaking and business presentations, emphasizing skills such as organizing speeches, using effective language, and engaging style. It outlines essential tips for structuring presentations, including the importance of clear slide layouts, limited content per slide, and the use of visuals. Additionally, it discusses the principles of speech outlining and transitions to enhance audience comprehension.

1. COMMUNICATION
PRESENTATION
GROUP NO:1
PRESENTED BY ,
•ABHISHEK.A
•JYOTHISH
•LIVYA PHILIP
•RADHIKA
&
•SINU SIBICHAN
1

2. PUBLIC SPEAKING SKILLS
2

3. Why Speak in Public ?
The ability to speak in front of
audience is considered as a sign of
Self-confidence.
3

4. The unique features of this
presentation is the tips given here
are time tested over 25 years
among youth
4

5. Public Speaking
• Matter
• Language
• Style
INTRODUCTION
5

6. Public Speaking
• #1
• Start with a proper GREETING to
the judges and audience
Matter
6

7. Public Speaking
• #2
• ORGANISE your speech into three
basic parts
• Attractive - INTRODUCTION
• Meaningful - MAIN SPEECH
• Clear & Crisp - CONCLUSION
Matter
7

8. Public Speaking
• #3
• MAKE the introduction BRIEF
but ATTENTION GATHERING
Matter
8

9. Public Speaking
• #4
• OPEN your speech with any one of
the three techniques :
•
Quotation
•
Example
•
Definition
Matter
9

10. Public Speaking
• #5
• MAKE NO more than THREE
major points in a three minutes
speech
Matter
10

11. Public Speaking
• #6
• STRUCTURE the points as under
• a) MAKE a single & clear statement
of your point
• b) ELABORATE the point in few
sentences
• c) Give one or two examples to
support the point
Matter
11

12. Public Speaking
• #7
• BALANCE the points to consider
all aspects of situation.
Matter
12

13. Public Speaking
• #8
• MOVE from one point to another LOGICALLY & SMOOTHLY
Matter
13

14. Public Speaking
• #9
• END with a word of thanks.
Matter
14

15. Public SpeakingLANGUAGE
#10
• AVOID grammatical faults
LANGUAGE
15

16. Public Speaking
• #11
• USE correct pronunciation
LANGUAGE
16

17. Public Speaking
• #12
• CREATE word pictures
• Example - say : “My friend Ram”,
instead of “a friend”
• Say : “It is hard as maths to me” ,
not weakly “it is hard”
LANGUAGE
17

18. Public Speaking
• #13
• SPEAK fluently
LANGUAGE
18

19. Public Speaking
• #14
• AVOID :
• Use of big words to show off
jargon, slang
LANGUAGE
19

20. Public Speaking- STYLE
• #15
• TAKE a good look at the audience,
judges and the arrangements while
you are waiting for your turn to
speak.
STYLE
20

21. Public Speaking
• #16
• WALK at your normal pace to the
dais / speaker podium when called
to speak
STYLE
21

22. Public Speaking
• #17
• STAND erect, but not stiff
STYLE
22

23. Public Speaking
• #18
• LOOK at judges, audience and
take a deep breath.
STYLE
23

24. Public Speaking
• #19
• SMILE at the most friendly face
(pretty / handsome one) you can
see in the audience - if you prefer !
Now begin speaking.
STYLE
24

25. Public Speaking
• #20
• KEEP your voice at a level that
suits the size of the audience and
the hall / room
STYLE
25

26. Public Speaking
• #21
• SPEAK at your natural speed
(like when you talk to your friends
or at home)
STYLE
26

27. Public Speaking
• #22
• LOOK at different sections of the
audience once in a while.
(Don’t stare at someone or a
particular object in the room)
STYLE
27

28. Public Speaking
• #23
• ALLOW your hands the natural
gestures they are used to, while
you speak.
STYLE
28

29. Public Speaking
• #24
• After you finish your speech pause
briefly, take a couple of steps back
and then RETURN to your seat.
STYLE
29

30. Business presentation

31. Business
• Business is all about selling -- a product,
topic or concept.
• When making a business presentation, the
most important thing is to know your
material.
• If you do not know everything about what
you are selling, it is not likely that the
audience will be buying.

32. Tips for making the business
presentation effectively
•
•
•
•
•
•
•
•
•
Use Key Phrases About Your Topic
Slide Layout is Important
limit Punctuation and Avoid All Capital Letters
Avoid Fancy Fonts
Use contrasting colors for text and background
Limit the no of slides
Use Slide Designs Effectively
Use photos,charts ,graphs
Avoid Excessive Use of Slide Transitions and
Animations

33. Use key phrases about your topic
• Presenters use key phrases and include only
limited information
• Not use more than three bullets per slide
• Limit the no of words on each screen

34. Slide layout is important
• Make the slides simple
• Phrases should read left to right and top to
bottom

36. Limit punctuation and capital letters
• Punctuation can clutter the slide
• Caps statements difficult to understand

37. Avoid fancy fonts
• Choose a font that is simple and easy
• Use two different fonts for topic and content

39. Use slide design effectively
• Appropriate theme or templates
• Make the presentations with full of colors
• Variety of shapes can also be included in
slides

41. Limit the no of slides
• keeping the number of slides to a minimum,
ensures that the presentation will not
become too long and drawn out.
• It also avoids the problem of continually
changing slides during the presentation that
can be a distraction to your audience.
• On average, one slide per minute is about
right.

42. Use photos,charts,pictures
• Combining photos, charts and graphs and
even embedding digitized videos with text,
will add variety and keep your audience
interested in the presentation.
• Avoid having text only slides.

43. Avoid excessive use of slides
transitions and animations
• While transitions and animations can
heighten your audience’s interest in the
presentation, too much of a good thing can
distract them from what you are saying
• Keep animations consistent in the
presentation by using animation schemes
and apply the same transition throughout
the presentation.

45. Make Sure Your Presentation Can
Run On Any Computer
• Use PowerPoint's Package for CD
(PowerPoint 2007 and 2003) or Pack and
Go (PowerPoint 2000 and before) feature
when burning your presentation onto a CD

47. STRUCTURING YOUR SPEECH

48. Using Outlines
• Outline provides a framework
• Contains your main ideas
• Shows how main ideas relate to one another
and support your thesis.

49. Working Outline
• Rough draft of your speech
• Work in progress
• Will move to a formal outline

50. Formal Outline
• Uses a specific format
• Provides a clear structure to a speech

51. The Basic Structure of a Speech
All speeches contain at least three parts:
An Introduction
A Body
A conclusion
In the Introduction, you state the topic of your speech. You tell the
audience the main points of your speech. In other words, you say what
you are going to speak about.
In the Body, you speak about each point in detail. For each point you
must give the audience some evidence or information that will help
explain and support each point. The Body is the longest of the three
parts.
In the Conclusion, you should summarise the main points of your
speech, and emphasise what you want the audience to remember.
Matter
51

52. 1. Introduction
What is the topic of your speech?
Why should the audience listen to your speech ?
What will your main points be?
2. The body
What are your main points and ideas (sub-topics)?
What is your supporting evidence and information
(sub-sub-topics)?
3. The conclusion
What were the main main points of your speech, and
what do you want the audience to remember?
Matter
52

53. Principles of outlining
• There are specific rules and principles to
follow when constructing an outline
• These rules are based on the use of standard
symbols and format
• Outlines either include full sentences, or
keyword statements

54. Standard Symbols
•
A speech outline uses the following
symbols:
I. Main point (Roman Numeral)
A. Subpoint (capital letter)
1. Sub-subpoint (standard number)
a. Sub-subsubpoint (lowercase letter)
***The major divisions of the speech—introduction,
body and conclusion—are not given symbols

55. The rule of division
• Main points and subpoints always represent
a division of the whole
• you always have to have at least two main
points for each topic
***Never a I. without a II., or a 1. without a
2., or an A. without a B.

56. Remember:
• The ideal number of main points is three to
five
• The ideal number of subpoints is also three
to five
• Each point should include only one idea

57. Five steps of the motivated
sequence:
I.
II.
III.
IV.
V.
-
Attention Step
The Need Step
The Satisfaction Step
The Visualization Step
The Action Step

58. Using Transitions
• Transitions- keep your message moving
forward
• Take place when moving to a new main
point

59. Transitions perform the following
functions:
• Relate introduction to the body of the
speech
• Relate one main point to the next main
point

60. conclusion
public speaking skill
• matter
• Language
• Style

61. Business presentation
To make the business presenatation effectively some tips should
be followed
• Use Key Phrases About Your Topic
• Slide Layout is Important
• limit Punctuation and Avoid All Capital Letters
• Avoid Fancy Fonts
• Use contrasting colors for text and background
• Limit the no of slides
• Use Slide Designs Effectively
• Use photos,charts ,graphs
• Avoid Excessive Use of Slide Transitions and Animations

62. In conclusion
• It is clear that a formal outline is an
important element in constructing a
successful speech
• Transitions are used to help guide listeners
smoothly from one point to the next

63. THE END
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