Project management final - KSHV SZ

SCHOOL OF ARCHITECTURE, BUILDING & DESIGN
PROJECT MANAGEMENT
(MGT60704)
Project 2: FINAL PROJECT MANAGEMENT REPORT
Name: Keshav Seeraz
Student ID: 0326598
Tutor: Ar. Emmanuel Canlas

Table of Contents
1.0. Project Introduction
1.1. Project Background
1.2. Project Objective and Goals
1.3. Client
1.4. Organization Structure
1.5. Stakeholders
2.0. Site Analysis
2.1. Site Introduction
2.2. SWOT Analysis
3.0. Design Suitability
3.1. Site Issue
3.2. Design Intention
4.0. Project Viability
4.1. PESTLE Analysis
4.2. Project Cost
5.0. Project Planning
5.1. Success Criteria and
Contract Procurement
5.2. Risk Analysis And Mitigation
5.3. Maintenance Strategy
5.4. Work Breakdown Structure
5.5. Gantt Chart

The aim of this project is to introduce students to the fundamentals of
project management through a report of a case study. Throughout the
duration of this project, students are to be exposed to the project
implementation processes, starting from the schematic design phase
to the ﬁnal completion, as well as the actions and strategies taken in
each phase. Using an actual existing structure, students are tasked to
analyse the scopes of a project team, which encompassesvthe project
architect, engineers, quantity surveyors, contractors, project directors,
interior designers, and other specialist consultants and parties that are
involved in the project’s success.
1.0 Project Introduction
1.1. Project Background 1.2. Objectives and Goals
1. Openness and playful environment on the ground ﬂoor to reach
and attract the public.
2. Family friendly programme
3. Social and interacting to be emphasised in space design
4. Visual permeability and walkability to park not to be obstructed.
5. Provide more outdoor or open air gathering spots for families
and groups of people.
6. Food related workshop area for the public.
7. 20 parking slots for visitors and 2 loading bays.
3

1.3. Client
1.4. Organization Structure
OWG is an investment holding company established in 1984, a member of
MAATFA.The Group ventures into good living by providing outlets to relax the body
and revitalise the mind namely spas and other related activities. They implement
the best business strategy and system in exploring new horizons to create more
sparks that will excite the world in terms of “Fun, Food and Good Living.”As the
Group embraces the philosophy of “FUN, FOOD and GOOD LIVING,” it also made
strides in operating and managing F&B and leisure related brands, found in popular
resorts and shopping malls.
Client: OWG
Project Manager
Main Contractor
Sub Contractor
Specialist
Supplier
Architect
KS Architects Sdn Bhd
M&E Engineer
LM Consultants (M) Sdn Bhd
C&S Engineer
WZS BinaRaya Sdn. Bhd.
Quantity Surveyor
SM Survey Consultant
4

1.5. Stakeholders
Dewan Bandaraya Kuala Lumpur (DBKL)
The Kuala Lumpur City Hall is the city council which
administers the city of Kuala Lumpur in Malaysia. This council
was established after the city was oﬃcially granted city status
on 1 February 1972.
DBKL'S VISION: DBKL aims to be the leading Local Authority in
order to realize the aspiration for Kuala Lumpur to be a world
class city by the year 2020.
DBKL'S MISSION: To achieve progress, peace and prosperity
for Kuala Lumpur City through programs such as physical and
socioeconomic development, controlled planning, urban
services that are planned and consistent based on good
governance.
OWG is an investment holding company established in 1984, a
member of MAATFA.The Group ventures into good living by
providing outlets to relax the body and revitalise the mind
namely spas and other related activities. They implement the
best business strategy and system in exploring new horizons
to create more sparks that will excite the world in terms of
“Fun, Food and Good Living.”As the Group embraces the
philosophy of “FUN, FOOD and GOOD LIVING,” it also made
strides in operating and managing F&B and leisure related
brands, found in popular resorts and shopping malls.
5

2.0 Site Analysis
2.2. SWOT Analysis
STRENGTH
- The multi-cultural communities are evident within the site.
- Signiﬁcant landmarks of the old town is scattered around the area.
- Gaps and enclosure throughout the site provides a sense of familiarity
for the locals, encouraging people to linger a bit longer.
- Well thought-out circulation pathways allowing both locals and
outsiders alike to navigate around the area easily.
WEAKNESS
- Remainder of the heritage buildings around the site are being
concealed and neglected for new developments, resulting in the loss of
conscience of the past and history of Johor Bahru in the younger
generations.
- The lack of law enforcement on illegal parking by the roadside causes
the streets to be overcrowded and congested.
OPPORTUNITY
- Creating a new common node for locals and tourists alike to mingle.
- Providing a comfortable common area for people to rest and relieve of
the daily stressful lifestyle of the city.
- Providing a proper and suitable space that serves as a social magnet
that attract the people in order to liven up the life between buildings
around the site.
THREAT
- New coarse grain developments have created a new identity of the
region and thus omitting the genius loci of Johor Bahru.
- Presence of drug addicts and GMO causing the area to feel
threatening and unsafe for locals to go around and explore.
2.1. Introduction
Project Title : City Lobby
Typology : Socio-Cultural, Social Center
Location : Johor Bahru City, Malaysia
Johor Bahru is one of Malaysia’s premier city and urban destination because
of its highly modernized infrastructure. The city is one of the fastest-growing
cities in Malaysia after Kuala Lumpur.
The project calls for designing a ‘City Lobby’, which will engage and re engage
the city’s local population and visiting tourists from other towns or countries.
A quality public place and building where its architecture can create great
opportunities to build and strengthen the people’s connection.
6

3.0 Design Suitability
3.1. Site Issues
MORPHOLOGY
Fragmented site
The modernization of the site pushes the culture rich buildings apart,
creating an intangible barrier within the site.
SOCIAL
Segregated community
Due to the lack of social interaction on site, the community are
segregated based on their lifestyle.
CULTURE
Neglected heritage value
The strive towards modernization have caused the cultural heritage
buildings to be forfeited.
3.1.1 Design Intention
“La Vallée Verte” city lobby, aims to catalyze the revitalization of the urban space
by greeting you in the city where there are opportunities to meet and interact
with the community of Johor Baru. It engages with the users to build and
strengthen user’s relationship, promoting a better socio-cultural exchange
through a series of public layers of programs; interactive platforms where the
young and the old generation can share the same experience, digital galleries
where technology and art meet, collaborative creation; a place to learn and play.
In addition to improving the quality of the natural environment on site, vegetation
is brought into the building as a green layered system of network, creating a
sense of calmness into the energetic city. Therefore, it creates a place to linger
and relax. And producing an architecture that can make a meaningful
contribution to ﬁght against the effects of climate change, haze and urban
pollution; making it a breathable place in the city for the community of Johor
Baru.
INTRODUCING THE CULTURE OF JOHOR
BAHRU
CREATING A CULTURAL NODEPROVIDING A LINK TO THE
CULTURAL STREET
7

4.0 Project Viability
4.1. PESTLE Analysis
Political
The programme that target tourist and community parallel to aims of State of Government of JB to encourage tourism and economic
transformation of JB.
Economic
The local economic activities are mainly healthcare services and food and beverage businesses. As the centre has a café which targets
the public, the business should be able to sustain, especially with many residential near the centre. However, solely with the café
business, monthly ﬂea market, and the performances is not able to sustain the centre. Therefore, there should be an organisation or
individuals to consistently fund the centre in order to ensure the centre’s sustainability.
Sociological
The social gap between the user groups in JB is great as the two most user group is local and tourist. In this busy city, proposed
programme will provide interaction with each others and a place to relax themselves. Public spaces are provided to encourage people to
engage with the site and nature.
Technological
With the continuation towards technology, green design technology for rain harvesting, solar energy is being proposed.
Legal
There are drug dealers and drug addicts at the low cost apartments near the site. There are also reported theft and robbery cases
especially at the shortcut routes to the LRT station. A little further away from the site has nightclubs and is also known for prostitution.
The City Lobby aims to prevent youth from engaging in these illegal activities and change the outlook of JB.
Environmental
An effort to incorporate greeneries like trees and green walls into the centre helps improve the environment and also creates a cosier
space for the community. By incorporating the photovoltaic panels and rainwater harvesting system into the building also help improve
the environment by reducing energy and water consumption.
8

4.2. Project Cost
Floor Gross Floor Area (GFA) (m2)
Ground Floor 865
First Floor 750
Second Floor 470
Third Floor 110
Basement 1605
TOTAL GFA (m2) : 3800m2 or
40902.86 sqft
Estimated construction cost at RM200 per sqft,
Gross construction cost= RM 8,180,572
Consultant fee at 10% of construction cost= RM 8,180,572 x10%= RM 818,057
Contingency of budget (5%)= RM 8,180,572 x 5%= RM 409,028.60
Deposit for TNB (3%)= RM 8,180,572 x3%= RM 245,417.16
Estimated Project Cost= RM 9,653,074.76
Ground Floor Plan
First Floor Plan Second Floor Plan Third Floor Plan Basement
4.0 Project Viability
9

5.0 Project Planning
Quality (Primary)
The success criteria for this project is to
achieve a good quality of the building for
safety, comfort and aesthetic purposes. As
the building is to cater the youth, it is
extremely important to ensure that the
building is safe to operate. To achieve a
quality work, the workmanship is important
and bring about the most concern in this
project. Therefore, the project manager has to
carefully supervise all works of the building. It
is also important to ensure the quality of the
materials are of high quality. With good
quality materials and workmanship, the cost
of maintenance can be reduced.
5.1. Success Criteria
Cost (Secondary)
It is important to keep the cost of the project
within the budget as it will be funded only by
an NGO foundation. The design of the
building has many unfinished surfaces to
reduce cost and also keep the building
“down-to-earth”. It is important that the
project manage keep a close supervision
throughout the whole construction period to
prevent wastage of materials.
Time (Tertiary)
This project is estimated to complete in one
year and a month’s time. Hence, the project is
expected to complete around January 2017.
All stakeholders should do their best to
complete their own tasks in order to keep the
project on time.
5.1.1 Contract Procurement
Cost Reimbursement Contract
A cost-reimbursement contract is a contract
where a contractor is paid for all of its
allowed expenses to a set limit, plus
additional payment to allow for a profit. Cost-
reimbursement contracts contrast with a
fixed-price contract, in which the contractor is
paid a negotiated amount regardless of
incurred expenses.
10

5.2 Risk Analysis and Mitigation
Risk Likelihood Impact Cost Effect Strategy Contingency
Collapse of
structure during
construction
phase
Low High High workers’ lives are at
risk and
construction time
has to be extended
Have a systematic project
management and hold
consultant meetings regularly
to monitor the construction
effectively.
Investigate the failure and
rectify the problem quickly
and effectively without
including it into the
client’s account.
Delay in
construction due
to heavy rainfall
medium medium medium May affect the
completion date and
delay other
subsequent works
To consider weather
conditions when preparing
Gantt chart and estimating the
time of completion.
Request for extension of
time to complete project.
Increase of costs
of fees and
materials
medium medium medium Total cost will
exceed the budget
Construct and plan agreement
in contract with dealers to fix
the price rate until the
construction phase is done.
Increase the budget to
comply with the rise of
petrol and material price
Fire accident in
the building during
operational hours
medium High High Building suffers from
a high property loss
and the safety of the
users is
compromised
Passive and active fire
prevention is implemented
and approved by the bomba
authority, fulfilling the building
by-law requirement.
Insurance to cover the
damages from fire
accident as much as
possible.
Theft and robbery
during operational
hours
medium high medium The centre faces
insufficient funding
and safety of user
may be jeopardised
Install security cameras
around the building and hire
security guards to deter
potential burglaries from
happening
Insurance to cover the
losses from the burglary.
11

Risk Likelihood Impact Cost Effect Strategy Contingency
Government
unwilling to fund
the programme
Medium Medium High Programme cannot
be executed with no
funds
Convince government by
letting them know the benefits
of the programme to the youth
community.
Acquire sponsors from
corporations that are
willing to contribute to
achieve their social
responsibilities.
Insufficient
workforce for
management
Medium Medium High lack of workforce to
manage the
programme will lead
to unsystematic
management.
Construct contract with
employees to ensure a
smooth and systematic
management
Increase benefits for the
employees.
12

Risk Likelihood Impact Effect Strategy Contingency
Foundation or
Structural failure
1 5 Increase of project cost and
waste of building materials.
Hired a professional engineer
and perform experiment before
put onto site.
Invest more on the
structure and ensure
all according to
calculations.
Material shortage 3 2 Delay of time for the
construction project.
Apply working permit to work at
night time.
Change materials or
design if the time
needed for the
specific materials to
be transported to
site is too long.
Injuries of worker 3 4 The worker need basement as
soon as possible. Death might
happen if its too serious.
Always follow the safety
procedures.
Apply for personal
insurance and claim
from it.
Construction Stage
Design not approve
by local authority
2 4 Project unable to carry on
Client will change architect
Close relationship with client and
submit more preliminary design
option.
New innovative design
approach and massing
Design Stage
5.2 Risk Analysis and Mitigation
13

5.3. Maintenance and Operational Stage
Bankrupt 1 5 Business forced to
close down.
Building must have
program that help to
sustain the building
Introduce more
investors to share
the profit or loss
Fire 1 4 Business forced to
close down
temporary
Design building with
high fire prevention
system
Buy fire insurance
and claim the loss
from the fire
insurance
Open building cause
social problem
2 3 People less likely to
visit that building
Install CCTV all over
the building and hire
security guards
Claim lost from the
insurance
Total construction
period exceed the
deadline
2 4 Delay of construction
project and increase
in project cost
Proper allocation of
work breakdown
schedule.
Pull back the critical
path of construction
time by shifting the
time frame for those
under floats.
Theft and robbery
case during
building’s operational
hours
2 3 Program faces
insufficient funding
Install of security
cameras and hire
security guard
Insurance to cover
the loss
14

- External Maintenance
Items Purpose Risk Mainteance
Frequency
1. Rainwater Harvesting: to collect rainwater as a source to
be used for gardening or toilet flushing
To save cost by reducing clean water
usage as gardening and toilet flushing
do not require fresh clean water.
Rainwater could be
contaminated due to
pollutants, especially in the
urban area. The system
could require maintenance
and cleaning within a certain
period of time
Twice a year
7. Services check routine: the building consists of
elevators, services room and toilet plumbing. Routine check
up and maintenance is required to prevent malfunctions.
To ensure smooth operation of the
building, prevent inconvenience to the
users and to ensure the safety of the
users.
Safety of the users may be
jeopardised if the services
malfunction during an
emergency.
Once a
month
5. Glass panels and mesh facade: Reception, reading and
study area, and dance studio have glass panels whereas
the common spaces have mesh facade.
To create an enclosed yet transparent
space to suit the design concept of
transparency
Glass panels and the mesh
facade are prone to dust and
dirt, especially in the urban
area. These materials need
to be cleaned regularly to
keep the aesthetic of the
building.
Once a
month
Cleanliness: cleanliness and hygiene is important for the
health of the youth and to build a clean and tidy youth.
To keep the centre clean and hygienic
for a good impression for the youth and
visitors of the building.
Younger youth may be
messier and open area may
accumulate a lot of dust
especially when the site is
an urban area.
Daily
15

Frequency
Photovoltaic cells: to save electricity costs by using solar
energy as an alternative source of energy to power certain
equipment
To save on electrical energy cost by
using energy converted from natural
solar energy.
Regular services and
maintenance needed for the
solar panels to prevent
malfunction
Once a
month
Exterior wall: The western facade is made of precast
concrete panel and the multipurpose sports hall is made of
ventilation block.
These exterior wall are prone to fungi
and moss growth due to the tropical
weather.
Too much fungi and moss
may spoil the aesthetic of
the building. Occasional
cleaning is required to
maintain the aesthetic of the
building.
Once a year
Softscape, vegetation, and roof garden: Greeneries around
the building for a calm and cosy environment for the users.
To enhance the aesthetic of the
building and the surrounding, and
create a space for youth to enjoy
gardening.
Softscape and vegetations
require maintenance to
water, trim, and clean to
maintain the beauty of the
greeneries and the
cleanliness of the building.
Daily
16

- Internal Maintenance
Frequency
Elevators: There are three elevators in the
building: two main elevators and one service
elevator
Elevators to ease vertical transportation
especially for the disabled users and
transportation of heavy goods.
Elevators that are not well maintained
will cause inconvenience to user and
operation of the building.
once in four
months
Workshop appliances: for the use of the youth Workshop appliances are for arts and
craft, and furniture building by the youth
to train their creativity and innovative.
Regular check up is crucial for the
workshop appliances to ensure the
safety of the users.
Once a year
Kitchen appliances: for training culinary skills
of the youth
Kitchen appliances are used to train youth
and at the same time serves the cafe.
Regular check up is crucial for the
kitchen appliances to ensure smooth
operation of the cafe and the safety of
the users.
Once a year
Sports facilities: Sports facilities and
equipments like basketball goals, volleyball
and badminton stand and nets, climbing wall
and equipments, ping pong and pool table and
equipments in the centre for the users.
To provide a well equipped sports
facilities for the youth to encourage
physical interaction.
Sports facilities and equipments that
are not well maintained will discourage
youth from doing sports and may lead
to safety issues.
Inspection:
Once a year
Defects:
Immediately
Electrical power supplies, sanitary fixtures and
piping works
To ensure smooth operation of the
building.
These services ensures the comfort of
user of the building. Regular
inspection should be carried out and
any leakages or defects should be
repaired immediately.
Inspection:
once a
month
Defects:
Immediately
17

5.4. Work Breakdown Strategy
18

Project management final - KSHV SZ

Project management final - KSHV SZ

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