Project management training presentation

1. Scope Management
Martin Sillaots
2019
# 3
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2. Scope Definition
• Project Scope - The work that needs to be
accomplished to deliver a product, service, or result
with the specified features and functions
• Product Scope - The features and functions that
characterize a product, service, or result
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3. Project Scope Management
• Scope planning
• Scope definition
• WBS
• Scope verification
• Scope control
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4. Project Phases and Processes
Initiation
Planning
Execution Control
Closing
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5. Scope in the Project Plan
Scope
definition
Quality
planning
Activity
definition
Activity
sequencing
Duration
estimation
Schedule
development
Organization
planning
Resource
planning
Communica-
tion planning
Procurement
planning
Plan
contracting
Select
sellers
Seller
responses
Risk
management
Risk
identification
Qualitative
analysis
Quantitative
analysis
Response
planning
Budgeting
Project
plan
Initiation
Execution
WBS
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6. Inputs:
- Org process assets
- Project charter*
- Preliminary project
scope statement
- Project scope
management plan
- Approved change
requests
Methods:
- SMART
- Decomposition
(WBS)
Outputs
- Scope statement
- WBS
- WBS dictionary
- Request changes
- Project scope
management plan
updates
Scope Planning
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7. Inputs
Scope Planning
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8. Project Charter*
• Project manager name
• Organization (team)
• Requirements and Business needs
• Description of the end result
• Main deliverables
• Stakeholders influence
• Business case
• Summary milestones (estimated deadline)
• Summary budget (estimated price)
• Assumptions and constrains
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9. Scope Management Plan
• Process how the scope will be defined
• Process how the WBS will be created
• Process how verification will be obtained
• Process how changes will be handled
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10. Methods
Scope Planning
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11. SMART – Method for Defining Objectives
• Specific
• Measurable
• Assignable
• Realistic
• Time-related
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12. Example Objective
• Project scope is to develop 2D graphical-adventure game for
learning language. Game is in FPV, web based and story
related. Dialogues will be presented in text format.
• Game contains 3 chapters (levels). Each chapter contains 5
scenes (action points). Each scene contains 1-2 dialogues (1-
2 NPC’s).
• Fully operational game is finished in the end of 3 month
project.
• Estimated budget 20 000 EUR
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13. Exercise
Use SMART rule and define your project
objective
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14. Needs VS Scope
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15. WBS
Work Breakdown Structure
Deliverable oriented hierarchical
decomposition of the work
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16. Purpose of the WBS
• Subdivides the project into smaller manageable units –
Work Packages
• Refine the scope, duration, cost and resources
• Basis for further planning
• Basis for responsibility assignments
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17. Decomposition Procedure
1. Define main deliverables
2. Is it possible to estimate cost and duration for
deliverables?
3. If yes then continue with step 5, else step 4
4. Divide deliverables into sub-deliverables. Repeat
step 2
5. Check is the decomposition logical and complete?
6. Coding
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18. Decomposition Procedure
Define level N deliverables
Can you
estimate
deliverable
duration
and cost?
Integrity and logical check
NO
YES
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19. WBS Example
Game
Analyze Design Develop Implement Evaluation
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20. WBS Example
Game
Rules Story Graphics Sound Code
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21. Game
Rules
Resources Objects Events Connections Conditions
Story
Narrative Dialogues
Graphics
Avatar Characters Items Scenes
WBS Example
Game
Graphics
atar Characters Items Scenes UI
Sound
Music Effects Voice over
Code
Core
Main
gameplay
Menu
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22. Exercise
Create your project WBS
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23. www.projektor.ee/pm/#scope

24. Outcome
Scope Planning
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25. Project Scope Statement
• Objectives
• Product description
• Requirements
• Boundaries
• Deliverables
• Acceptance criteria
• Constrains
• Assumptions
• Initial organization
• Initial risks
• Milestones
• Fund limitation
• Cost estimate
• Change management
• Specifications
• Approvals
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26. Scope Verification and Control
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27. Project Phases and Processes
Initiation
Planning
Execution Control
Closing
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28. Scope Verification and Control
Information
distribution
Project
execution
Procurement
management
Reporting
Team
development
Schedule
control
Scope
verification
Cost
control
Quality
control
Risk
monitoring
Change
management
Planning
Closing
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29. Scope Verification
Process for obtaining stakeholder’s formal
acceptance to the project scope and
deliverables
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30. Scope Control
Management of scope changes
• Avoiding scope changes
• Identifying scope changes
• Evaluating change requests
• Planning and executing changes
• Communicating changes
• Archiving
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31. Inputs:
- Project scope
statement
- WBS
- Project plan
- Performance reports
- Deliverables
Methods:
- Inspection
- Scope Change
control system
- Variance analysis
- Configuration
management system
Outputs
- Deliverables
- Change requests
- Corrective actions
- Plan updates
Scope Verification and Control
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32. Scope Inspection (Review)
• Measuring
• Examining
• Verifying
Does the project work and deliverables meet
acceptance criteria?
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33. Scope Change Control System
Procedures how the scope can be
changed (documentation, tracking,
approval procedures)
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34. The End of Scope
martinsillaots@gmail.com