This document describes the modules of a Project Control System (PCS). The PCS allows users to manage projects from pre-inquiry through closure. It includes modules for proposal management, document control, time tracking, transmittals, progress reporting, and lessons learned. Key functions include generating project numbers, planning documents, tracking revisions and milestones, booking time, and verifying progress. The system aims to provide full visibility and control over all project activities and deliverables.

1. PROJECT CONTROL SYSTEM
M. Kashif Humayun Khan

3. PCS Modules
Pre Inquiry Synopsis
This module of PCS is used to manage the risk assessment
of any inquiry from client in terms of
 In-house Capabilities
 Site Conditions
 Technical Data
 Commercial
 Schedule
After approval from the Management
regarding proceeding of Inquiry,
synopsis will be prepared by proposal
manager and submit the synopsis
for approval to Management as well as
proposal number will be generated
in the system.

4. PCS Modules
Proposal Management System
 Basic Proposal info. like Title, Client, Proposal Submission date, etc.
 Selection of Proposal Manager / Lead Engineer (s)
 Scope of Work & Type of Contract
 Documents / MH Estimation
By concerned departments.
 Project Scope of Supply like
Documents / Manpower /
Equipment etc.
 Auto-generation of
cost Estimation Sheet
based upon # of
deliverables /
MH Estimation.

5. PCS Modules
New Project No. Issuance
This utility is used to submit a request to issue a new Project No. by the Power User

6. PCS Modules
Project Info.
 A unique number is assigned to every new awarded project.
 Local & JGC jobs can be recognized by the different number scheme.
 All the concerned disciplines nominate their respective Lead & estimated MHs.

7. PCS Modules
Project Closure Status
This utility is used to by Project / Proposal Manager for the following activities
 Close Project
 On Hold Project
 Extend Project

8. PCS Modules
Project / Proposal Extension Approval
Department Head use this module to approve Project Extension Request by Project / Proposal Managers.

9. PCS Modules
Security System
Project Manager / Engineering Manager can Grant and Revoke Access Rights (Add, Modify, Delete) to
any Employee for any Project Control System module on a Running Project

10. PCS Modules
Milestones
Project Milestones are defined with reference to document status & progress.

11. PCS Modules
Process Area Information
Each discipline further sub-divide his scope of
work into different Process Areas (PA).

12. PCS Modules
Geographical Area Information
Each Process Area is further sub-divided into a number of Geographical Areas (GA).
Estimation of no. of documents to be prepared under each GA by the Lead Engineer of Department

13. PCS Modules
Document Control Register (DCR)
 A list of all deliverables is being prepared.
 Definition of document size & estimated MH required to prepare that particular document.
 Each document has complete info of Discipline, Work Order, PA/GA, Title, issue purpose, revision, etc.
 Unique auto generated number is assigned to each document.
 Customer reference no. / Vendor document no. can also be given against PCS document no.

14. PCS Modules
Document Control Register Planner (DCR Planner)
 Planned Issue Dates for each document at each Milestones are defined.
 Once all the planned dates are entered then locked as Project Original Plan.
 Forecasting facility is there in case any document get delayed due to any reason.
 Finally there will be 3 types of dates in Planner like Plan Date, Forecast Date & Actual Date.

15. PCS Modules
Transmittals
 Documents are issued to client through Transmittal Module.
 Documents with latest revisions, status & no of copies are selected.
 Selection of Sender & Receiver name.
 A unique Transmittal Number is generated for each transmittal.
 Generate Transmittal either with PCS document number or Client Reference number.

16. PCS Modules
DEEDS
 DEEDS is used to Manage, Issue & Receive Soft file of Project Documents with latest Revisions and Status
from Clients & Vendors (Its an online version of Transmittals System)

17. PCS Modules
Vendor Docs
Documents received from Vendors are stored in this module
Documents with latest revisions, status & no of copies are selected.
Selection of Sender & Receiver name.
A unique Vendor Transmittal Ref. No. is generated for each transmittal.

18. PCS Modules
Lessons Learnt
During execution & after completion of a project, the Project Manager, Engineering Manager and all
Department’s Lead Engineer(s) write down the lessons learnt on that project.

19. PCS Modules
Lessons Learnt
These lessons learnt for all projects are available to all employees for future reference.
One can search any particular project category to see the lesson learnt.

20. PCS Modules
Project Support Reports
 Different Project Reports base on Man-hours, Progress, Productivity, Status, Milestones etc.

21. PCS Modules
Engineering Progress Reports
 This Report shows No. Of total documents issued at three different Milestones between given dates

22. PCS Modules
EDDR
 Specialized Excel based EDDR for Project Progress Monitoring base on Doc. Weight for external clients.

23. PCS Modules
DCR Complete History
 This utility shows complete List of DCR Documents with all Revisions and Issuance Status to client with
No. Of Days of Pending Comments from Client or Contractor.

24. PCS Modules
Employee Info
This module shows User's general information with their picture

25. PCS Modules
• Project wise1
• Proposal wise2
• Cost Center wise3
Time Card – Man Hours Charging
Employees book their Man Hours through Time Card against any Project, Proposal or Cost Center.

26. PCS Modules
Time Card
MH are booked against any general activity or on a particular document by the employee.
A list of all possible general activities other than FWBS is also being maintained in the system.

27. PCS Modules
Time Card Verification
 Project Lead(s) and Department Head(s) Verify and Freeze their relevant Team MHs on Weekly basis.

28. PCS – Mind Map
Project Info
DCR
DCR Planner
Milestones
Process Area
Project Support Reports
Transmittals
Lessons Learnt
Geographical Area
Employee Info
Project Closure Status
Engineering Progress Reports
Security System
DEEDS
DCR Complete History
Project Extension Approval
EDDR
Employee Personal Info
Pre Inquiry Synopsis
Proposal Management System
Time Card
Time Card
New Project Issuance
Time Ca d Verification
Time Ca d Verification
Vendor Documents

29. PCS – Workflow

30. THANKS