This document outlines the steps in defining a business need and developing a procurement strategy. The key steps are:
1. Define the business need by capturing requirements, obtaining stakeholder buy-in, and estimating budgets.
2. Develop a procurement strategy through activities like a team kick-off meeting, market research to identify potential solutions, defining success criteria, and agreeing on a procurement approach.
3. Evaluate and select suppliers by developing a pre-qualification strategy to filter suppliers, scoring and notifying suppliers, launching a tender, and further assessing and filtering suppliers to create a shortlist.
Procedure for purchasing, purchasing orders, and selection of suppliersQusi Alqarqaz
The purpose of this procedure is to ensure, evaluate and select suppliers of materials on their ability to fulfill specific contract requirements, procurement, communication of adequate details of requirements to the supplier and receiving inspection and verification of purchased products.
Procedure for purchasing, purchasing orders, and selection of suppliersQusi Alqarqaz
The purpose of this procedure is to ensure, evaluate and select suppliers of materials on their ability to fulfill specific contract requirements, procurement, communication of adequate details of requirements to the supplier and receiving inspection and verification of purchased products.
"You can download this product from SlideTeam.net"
Use content-ready Procurement PowerPoint Presentation Slides to execute the process of acquiring goods and services from an external source via tendering. Meet customers & stakeholders demands, analyse processes, optimize strategies and ultimately reduce procurement costs. Incorporate professionally designed procurement PowerPoint PPT templates to transform your business which bring you benefits. This deck comprises of templates such as procurement strategy structure, procurement steps, procurement workflow process, procurement strategy, approach to procurement, formulating procurement strategy, creating procurement strategy, and more. Use this presentation for purchase planning, value analysis, financing, price negotiation, inventory control and stores, standards determination, etc. These procurement PowerPoint templates are completely customizable. Edit color, text, icon and font size as per your requirement. Add or remove content, if needed. Grab ready-to-use procurement PowerPoint complete presentation to go step by step process of acquiring goods and services from external suppliers. Good expression is guaranteed with our Procurement Powerpoint Presentation Slides. Communication becomes explicitly clear. https://bit.ly/3oihfzw
Use content-ready Procurement PowerPoint Presentation Slides to execute the process of acquiring goods and services from an external source via tendering. Meet customers & stakeholders demands, analyse processes, optimize strategies and ultimately reduce procurement costs. Incorporate professionally designed procurement PowerPoint PPT templates to transform your business which bring you benefits. This deck comprises of templates such as procurement strategy structure, procurement steps, procurement workflow process, procurement strategy, approach to procurement, formulating procurement strategy, creating procurement strategy, and more. Use this presentation for purchase planning, value analysis, financing, price negotiation, inventory control and stores, standards determination, etc. These procurement PowerPoint templates are completely customizable. Edit color, text, icon and font size as per your requirement. Add or remove content, if needed. Grab ready-to-use procurement PowerPoint complete presentation to go step by step process of acquiring goods and services from external suppliers. Good expression is guaranteed with our Procurement Powerpoint Presentation Slides. Communication becomes explicitly clear.
Purchasing and procurement in Material managementKaustubh Vartak
Purchasing is a subset of procurement. Purchasing generally refers simply to buying goods or services. Purchasing often includes receiving and payment as well.
"You can download this product from SlideTeam.net"
Use content-ready Procurement PowerPoint Presentation Slides to execute the process of acquiring goods and services from an external source via tendering. Meet customers & stakeholders demands, analyse processes, optimize strategies and ultimately reduce procurement costs. Incorporate professionally designed procurement PowerPoint PPT templates to transform your business which bring you benefits. This deck comprises of templates such as procurement strategy structure, procurement steps, procurement workflow process, procurement strategy, approach to procurement, formulating procurement strategy, creating procurement strategy, and more. Use this presentation for purchase planning, value analysis, financing, price negotiation, inventory control and stores, standards determination, etc. These procurement PowerPoint templates are completely customizable. Edit color, text, icon and font size as per your requirement. Add or remove content, if needed. Grab ready-to-use procurement PowerPoint complete presentation to go step by step process of acquiring goods and services from external suppliers. Good expression is guaranteed with our Procurement Powerpoint Presentation Slides. Communication becomes explicitly clear. https://bit.ly/3oihfzw
Use content-ready Procurement PowerPoint Presentation Slides to execute the process of acquiring goods and services from an external source via tendering. Meet customers & stakeholders demands, analyse processes, optimize strategies and ultimately reduce procurement costs. Incorporate professionally designed procurement PowerPoint PPT templates to transform your business which bring you benefits. This deck comprises of templates such as procurement strategy structure, procurement steps, procurement workflow process, procurement strategy, approach to procurement, formulating procurement strategy, creating procurement strategy, and more. Use this presentation for purchase planning, value analysis, financing, price negotiation, inventory control and stores, standards determination, etc. These procurement PowerPoint templates are completely customizable. Edit color, text, icon and font size as per your requirement. Add or remove content, if needed. Grab ready-to-use procurement PowerPoint complete presentation to go step by step process of acquiring goods and services from external suppliers. Good expression is guaranteed with our Procurement Powerpoint Presentation Slides. Communication becomes explicitly clear.
Purchasing and procurement in Material managementKaustubh Vartak
Purchasing is a subset of procurement. Purchasing generally refers simply to buying goods or services. Purchasing often includes receiving and payment as well.
Public Sector Construction Procurement Changes - Government Trial ProjectsRob Garvey
Overview of UK Government construction Trial Projects on procurement. Part of the Government Construction Strategy 2011 and the subsequent Lean Client & Procurement Task Group report in 2012.
Procurement system in the Indian construction industry issues and remediesPavitr1203
Procurement System in the Indian Construction Industry Issues and Remedies by Pavitra Sharma - Master of Science Candidate in Construction Management at Arizona State University, Tempe AZ
Engineering Procurement & Construction Making India Brick by Brickelithomas202
The EPC market in India has evolved over the last few years with increased project size and complexity. This has increased private clients and entry of several foreign players.
ENI East Regional Conference Public Procurement Central Public Procurement Functions Identification Combination Separation Conflicts of Interest Checks and Balances Bozzay English
Development of a procurement strategy and making the aquisition and purchasing choice by Derek Hendrikz. passive, independent, supportive and integrative strategies. Outsourcing vs. insourcing and bottle neck, critical, routine and leverage sourcing discussed.
www.derekhendrikz.com
Golden Book of e-Procurement Good PracticesNicolas Loozen
Presentation of the Golden Book project by Kelly Liljemo at the Seminar on Electronic Procurement organised by DG MARKT in Brussels on the 14th of December 2012.
Procurement dari cost centre menjadi profit centre
Dengan harga harga yang meningkat, namun pendapatan tidak bertambah, strategy cost saving menjadi strategi ujung tombak menjaga profit suatu perusahaan. Procurement cost saving strategy menjadi pilihan yang utama, mengingat procurement menangani 60-80% spending perusahaan (direct & indirect). Peran procurement menjadi semakin strategis, signifikan dan berubah dari cost centre menjadi profit centre.
Understand the importance Procurement Management plays in the success of companies in general and specifically in IT delivery. Better appreciate the actors in the process to better empathize with said actors and maximize value for all stakeholders. Identify tools and resources available to better utilize the Procurement Management Processes.
Research Report on- Customer Purchase Decision Making on IFB Products.
Which Includes:
1. Introduction
2. Literature Review
3. Introduction to the company
4. Research Methodology
5. Data Analysis
6. Finding
7. Conclusion
Stakeholders – The Key to Prioritising your Actions
The Synopsis:
• Identify the key Stakeholders represented in any Situation
• Identify the Critical Thinking Skills and processes that underlie a successful Root Cause Analysis
• How to successfully prioritise issues successfully every time
• Identify the core issues represented in any Situation
The Key Objectives
• Learn a flexible and practical approach to determine priorities of core issues
• Learn a rational and intuitive priority setting strategy.
• Learn a priority setting thinking approach through case studies
• Learn questioning techniques as applied in quick, short cut approaches
• Apply the priority setting thinking approach to own job situations.
What you will take-away
• An appropriate set of Thinking Processes to adopt
• An intuitive and structured set of Questioning Techniques
• Structured templates that allow for the timely analysis/filtering of information
• The confidence to adopt the process for your everyday work
RMD24 | Debunking the non-endemic revenue myth Marvin Vacquier Droop | First ...BBPMedia1
Marvin neemt je in deze presentatie mee in de voordelen van non-endemic advertising op retail media netwerken. Hij brengt ook de uitdagingen in beeld die de markt op dit moment heeft op het gebied van retail media voor niet-leveranciers.
Retail media wordt gezien als het nieuwe advertising-medium en ook mediabureaus richten massaal retail media-afdelingen op. Merken die niet in de betreffende winkel liggen staan ook nog niet in de rij om op de retail media netwerken te adverteren. Marvin belicht de uitdagingen die er zijn om echt aansluiting te vinden op die markt van non-endemic advertising.
India Orthopedic Devices Market: Unlocking Growth Secrets, Trends and Develop...Kumar Satyam
According to TechSci Research report, “India Orthopedic Devices Market -Industry Size, Share, Trends, Competition Forecast & Opportunities, 2030”, the India Orthopedic Devices Market stood at USD 1,280.54 Million in 2024 and is anticipated to grow with a CAGR of 7.84% in the forecast period, 2026-2030F. The India Orthopedic Devices Market is being driven by several factors. The most prominent ones include an increase in the elderly population, who are more prone to orthopedic conditions such as osteoporosis and arthritis. Moreover, the rise in sports injuries and road accidents are also contributing to the demand for orthopedic devices. Advances in technology and the introduction of innovative implants and prosthetics have further propelled the market growth. Additionally, government initiatives aimed at improving healthcare infrastructure and the increasing prevalence of lifestyle diseases have led to an upward trend in orthopedic surgeries, thereby fueling the market demand for these devices.
Unveiling the Secrets How Does Generative AI Work.pdfSam H
At its core, generative artificial intelligence relies on the concept of generative models, which serve as engines that churn out entirely new data resembling their training data. It is like a sculptor who has studied so many forms found in nature and then uses this knowledge to create sculptures from his imagination that have never been seen before anywhere else. If taken to cyberspace, gans work almost the same way.
What is the TDS Return Filing Due Date for FY 2024-25.pdfseoforlegalpillers
It is crucial for the taxpayers to understand about the TDS Return Filing Due Date, so that they can fulfill your TDS obligations efficiently. Taxpayers can avoid penalties by sticking to the deadlines and by accurate filing of TDS. Timely filing of TDS will make sure about the availability of tax credits. You can also seek the professional guidance of experts like Legal Pillers for timely filing of the TDS Return.
Improving profitability for small businessBen Wann
In this comprehensive presentation, we will explore strategies and practical tips for enhancing profitability in small businesses. Tailored to meet the unique challenges faced by small enterprises, this session covers various aspects that directly impact the bottom line. Attendees will learn how to optimize operational efficiency, manage expenses, and increase revenue through innovative marketing and customer engagement techniques.
Remote sensing and monitoring are changing the mining industry for the better. These are providing innovative solutions to long-standing challenges. Those related to exploration, extraction, and overall environmental management by mining technology companies Odisha. These technologies make use of satellite imaging, aerial photography and sensors to collect data that might be inaccessible or from hazardous locations. With the use of this technology, mining operations are becoming increasingly efficient. Let us gain more insight into the key aspects associated with remote sensing and monitoring when it comes to mining.
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[Note: This is a partial preview. To download this presentation, visit:
https://www.oeconsulting.com.sg/training-presentations]
Sustainability has become an increasingly critical topic as the world recognizes the need to protect our planet and its resources for future generations. Sustainability means meeting our current needs without compromising the ability of future generations to meet theirs. It involves long-term planning and consideration of the consequences of our actions. The goal is to create strategies that ensure the long-term viability of People, Planet, and Profit.
Leading companies such as Nike, Toyota, and Siemens are prioritizing sustainable innovation in their business models, setting an example for others to follow. In this Sustainability training presentation, you will learn key concepts, principles, and practices of sustainability applicable across industries. This training aims to create awareness and educate employees, senior executives, consultants, and other key stakeholders, including investors, policymakers, and supply chain partners, on the importance and implementation of sustainability.
LEARNING OBJECTIVES
1. Develop a comprehensive understanding of the fundamental principles and concepts that form the foundation of sustainability within corporate environments.
2. Explore the sustainability implementation model, focusing on effective measures and reporting strategies to track and communicate sustainability efforts.
3. Identify and define best practices and critical success factors essential for achieving sustainability goals within organizations.
CONTENTS
1. Introduction and Key Concepts of Sustainability
2. Principles and Practices of Sustainability
3. Measures and Reporting in Sustainability
4. Sustainability Implementation & Best Practices
To download the complete presentation, visit: https://www.oeconsulting.com.sg/training-presentations
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Putting the SPARK into Virtual Training.pptxCynthia Clay
This 60-minute webinar, sponsored by Adobe, was delivered for the Training Mag Network. It explored the five elements of SPARK: Storytelling, Purpose, Action, Relationships, and Kudos. Knowing how to tell a well-structured story is key to building long-term memory. Stating a clear purpose that doesn't take away from the discovery learning process is critical. Ensuring that people move from theory to practical application is imperative. Creating strong social learning is the key to commitment and engagement. Validating and affirming participants' comments is the way to create a positive learning environment.
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Discover the innovative and creative projects that highlight my journey through Full Sail University. Below, you’ll find a collection of my work showcasing my skills and expertise in digital marketing, event planning, and media production.
2. Objectives
What you need before you start
Deliverables
1. Capture the business requirements
2. Obtain full stakeholder buy in to any resulting plans and
timelines
1. Key Contact Details
2. Business Requirements
1. Formal Business Requirement statement
2. Confirmed buy-in.
3. Budget Estimate
1.11.1
1.21.2
1.31.3
Identify Business
Requirement
Knowledge
Capture
Stakeholder
Consultation
1.41.4
Risk
Assessment
1.51.5
Scope and
Communication
1.
Define
Business
Need
1.
Define
Business
Need
2.
Develop
Procurement
Strategy
2.
Develop
Procurement
Strategy
3.
Supplier
Evaluation &
Selection
3.
Supplier
Evaluation &
Selection
5.
Induction &
Integration
5.
Induction &
Integration
4.
Negotiation
and Award of
Contract
4.
Negotiation
and Award of
Contract
3. 1.11.1
Identify Business
Requirement
Knowledge
Capture
Stakeholder
Consultation
Risk
Assessment
1.51.5 Scope and
Communication
1.1 Identify Business Requirement1.1 Identify Business Requirement
Ensure that it is the business requirement that is captured and not the anticipated solution toEnsure that it is the business requirement that is captured and not the anticipated solution to
the requirement. e.g. When the business requirement is expressed like this: “We need athe requirement. e.g. When the business requirement is expressed like this: “We need a
software package to deliver presentations on the intranet”, the business requirement is to besoftware package to deliver presentations on the intranet”, the business requirement is to be
able to deliver presentations on the intranet. The software package is a potential solution. Itable to deliver presentations on the intranet. The software package is a potential solution. It
may be that outsourcing the work is more cost effective than buying software, support andmay be that outsourcing the work is more cost effective than buying software, support and
training to use it.training to use it.
Challenge the business in terms of how requirement might best be delivered. Again, make sureChallenge the business in terms of how requirement might best be delivered. Again, make sure
you and your stakeholders know the difference between the requirement and the solution.you and your stakeholders know the difference between the requirement and the solution.
Once you establish the difference it is more straight forward to challenge the preconceivedOnce you establish the difference it is more straight forward to challenge the preconceived
ideas about how best to deliver a solution.ideas about how best to deliver a solution.
Timescale – be realistic and recognise that timing may be a critical component of the businessTimescale – be realistic and recognise that timing may be a critical component of the business
requirement. If the solution is needed yesterday, a quick solution might be the most pragmaticrequirement. If the solution is needed yesterday, a quick solution might be the most pragmatic
– even if it’s not the most cost effective. But beware – the need for speed is often over– even if it’s not the most cost effective. But beware – the need for speed is often over
emphasised. Ensure that all stakeholders are aware of the risk to cost and quality of solution byemphasised. Ensure that all stakeholders are aware of the risk to cost and quality of solution by
prioritising speed of delivery.prioritising speed of delivery.
Make sure there is not already a solution in place. Another part of the business may haveMake sure there is not already a solution in place. Another part of the business may have
already dealt with this business problem.already dealt with this business problem.
1.
Define
Business
Need
1.
Define
Business
Need
2.
Develop
Procurement
Strategy
2.
Develop
Procurement
Strategy
3.
Supplier
Evaluation &
Selection
3.
Supplier
Evaluation &
Selection
5.
Induction &
Integration
5.
Induction &
Integration
4.
Negotiation
and Award of
Contract
4.
Negotiation
and Award of
Contract
4. Identify Business
Requirement
Knowledge
Capture
Stakeholder
Consultation
Risk
Assessment
Scope and
Communication
1.2 Knowledge Capture1.2 Knowledge Capture
Perform a thorough fact-find. Understand the current situation and the problem thatPerform a thorough fact-find. Understand the current situation and the problem that
requires a solution. Get beneath the skin of the issues and understand the widerrequires a solution. Get beneath the skin of the issues and understand the wider
implications. Without gathering solutions, gather a set of needs (SPIN – Solution, Problem,implications. Without gathering solutions, gather a set of needs (SPIN – Solution, Problem,
Implication, Need)Implication, Need)
Identify any initial risks to the procurement process. Examples of common risks to aIdentify any initial risks to the procurement process. Examples of common risks to a
procurement project include: falling foul of IT security policy; failure to get budget sign off;procurement project include: falling foul of IT security policy; failure to get budget sign off;
failure to meet implementation deadline; failure to get project sponsorship.failure to meet implementation deadline; failure to get project sponsorship.
1.
Define
Business
Need
1.
Define
Business
Need
2.
Develop
Procurement
Strategy
2.
Develop
Procurement
Strategy
3.
Supplier
Evaluation &
Selection
3.
Supplier
Evaluation &
Selection
5.
Induction &
Integration
5.
Induction &
Integration
4.
Negotiation
and Award of
Contract
4.
Negotiation
and Award of
Contract
1.21.2
1.31.3
1.41.4
1.51.5
1.11.1
5. Identify Business
Requirement
Knowledge
Capture
Stakeholder
Consultation
Risk
Assessment
Scope and
Communication
1.3 Stakeholder Consultation1.3 Stakeholder Consultation
Identify all of the relevant stakeholders who have an interest in the business requirement. ThisIdentify all of the relevant stakeholders who have an interest in the business requirement. This
will include budget holders as well as others on whom a solution is dependent e.g. IT securitywill include budget holders as well as others on whom a solution is dependent e.g. IT security
and ensure that input from all correct areas is receivedand ensure that input from all correct areas is received
Identify what roles and responsibilities each stakeholder has and ensure that their agreement isIdentify what roles and responsibilities each stakeholder has and ensure that their agreement is
obtained and that commitment is gained from all those stakeholders to drive the projectobtained and that commitment is gained from all those stakeholders to drive the project
towards to a successful result.towards to a successful result.
Key stakeholders to identify are: Sponsor (person who can ensure that the requirement isKey stakeholders to identify are: Sponsor (person who can ensure that the requirement is
agreed, resources are made available and a solution approved), procurement team (the peopleagreed, resources are made available and a solution approved), procurement team (the people
who will act on a day to day basis to drive the project forward) and a budget holder (the personwho will act on a day to day basis to drive the project forward) and a budget holder (the person
who can make appropriate funds available).who can make appropriate funds available).
1.
Define
Business
Need
1.
Define
Business
Need
2.
Develop
Procurement
Strategy
2.
Develop
Procurement
Strategy
3.
Supplier
Evaluation &
Selection
3.
Supplier
Evaluation &
Selection
5.
Induction &
Integration
5.
Induction &
Integration
4.
Negotiation
and Award of
Contract
4.
Negotiation
and Award of
Contract
1.31.3
1.51.5
1.11.1
6. Identify Business
Requirement
Knowledge
Capture
Stakeholder
Consultation
Risk
Assessment
Scope and
Communication
1.4 Risk Assessment1.4 Risk Assessment
Assess the initial risk (high level), anything that may get in the way of aAssess the initial risk (high level), anything that may get in the way of a
successful conclusion to the procurement activitysuccessful conclusion to the procurement activity
Pay particular attention to any health & safety issues associated with thePay particular attention to any health & safety issues associated with the
procurement activity or the solution.procurement activity or the solution.
Also pay particular attention to environmental or sustainability issues asAlso pay particular attention to environmental or sustainability issues as
well as ethical and international sourcing issueswell as ethical and international sourcing issues
1.
Define
Business
Need
1.
Define
Business
Need
2.
Develop
Procurement
Strategy
2.
Develop
Procurement
Strategy
3.
Supplier
Evaluation &
Selection
3.
Supplier
Evaluation &
Selection
5.
Induction &
Integration
5.
Induction &
Integration
4.
Negotiation
and Award of
Contract
4.
Negotiation
and Award of
Contract
1.41.4
1.51.5
1.11.1
7. Identify Business
Requirement
Knowledge
Capture
Stakeholder
Consultation
Risk
Assessment
Scope and
Communication
1.5 Scope and Communication1.5 Scope and Communication
Confirm the scope of the procurement exercise. In which businesses/regionsConfirm the scope of the procurement exercise. In which businesses/regions
will it cover. What is the budget likely to be and what impact if any, will thatwill it cover. What is the budget likely to be and what impact if any, will that
have on scope. What are the quality constraints?have on scope. What are the quality constraints?
Communicate and clarify the business requirement across all stakeholdersCommunicate and clarify the business requirement across all stakeholders
1.
Define
Business
Need
1.
Define
Business
Need
2.
Develop
Procurement
Strategy
2.
Develop
Procurement
Strategy
3.
Supplier
Evaluation &
Selection
3.
Supplier
Evaluation &
Selection
5.
Induction &
Integration
5.
Induction &
Integration
4.
Negotiation
and Award of
Contract
4.
Negotiation
and Award of
Contract
1.51.5
1.11.1
8. Objectives
What you need before you start
Deliverables
1. Agree Procurement Approach and timescales
2. Evaluate current environment and decide on the procurement
process
1. Formal Business requirement statement
2. Resources identified and committed
3. Buy-in obtained from all stakeholders
1. Procurement Plan
2. Estimated budget
3. Sign off on estimated budget
2.12.1
2.22.2
2.32.3
Team Kick
Off
Market
Research
Define
Success
2.42.4 Agree
Strategy
1.
Define
Business
Need
1.
Define
Business
Need
2.
Develop
Procurement
Strategy
2.
Develop
Procurement
Strategy
3.
Supplier
Evaluation &
Selection
3.
Supplier
Evaluation &
Selection
5.
Induction &
Integration
5.
Induction &
Integration
4.
Negotiation
and Award of
Contract
4.
Negotiation
and Award of
Contract
9. Team Kick
Off
Market
Research
Define
Success
Agree
Strategy
2.1 Team Kick Off2.1 Team Kick Off
This is an opportunity to bring the team together to gainThis is an opportunity to bring the team together to gain
mutual understanding & buy-in to project objectives, roles,mutual understanding & buy-in to project objectives, roles,
responsibilities & actions.responsibilities & actions.
Bear in mind that the scale of this event depends on theBear in mind that the scale of this event depends on the
scale of the procurement activity. It could range from asscale of the procurement activity. It could range from as
trivial as a quick chat over a coffee to an off-sitetrivial as a quick chat over a coffee to an off-site
conference.conference.
1.
Define
Business
Need
1.
Define
Business
Need
2.
Develop
Procurement
Strategy
2.
Develop
Procurement
Strategy
3.
Supplier
Evaluation &
Selection
3.
Supplier
Evaluation &
Selection
5.
Induction &
Integration
5.
Induction &
Integration
4.
Negotiation
and Award of
Contract
4.
Negotiation
and Award of
Contract
2.12.1
2.22.2
2.32.3
2.42.4
10. Team Kick
Off
Market
Research
Define
Success
Agree
Strategy
2.2 Market Research2.2 Market Research
Gather as much information as possible in order to establish a range ofGather as much information as possible in order to establish a range of
approaches, products and services that will meet the business need.approaches, products and services that will meet the business need.
Identify what traditional and innovative solutions may be available.Identify what traditional and innovative solutions may be available.
Use as many sources of information as you have access to including theUse as many sources of information as you have access to including the
internet and the existing knowledge from stakeholdersinternet and the existing knowledge from stakeholders
2.12.1
2.22.2
2.32.3
2.42.4
1.
Define
Business
Need
1.
Define
Business
Need
2.
Develop
Procurement
Strategy
2.
Develop
Procurement
Strategy
3.
Supplier
Evaluation &
Selection
3.
Supplier
Evaluation &
Selection
5.
Induction &
Integration
5.
Induction &
Integration
4.
Negotiation
and Award of
Contract
4.
Negotiation
and Award of
Contract
11. Team Kick
Off
Market
Research
Define
Success
Agree
Strategy
2.3 Define Success2.3 Define Success
Define the criteria by which a successful solution will beDefine the criteria by which a successful solution will be
judged.judged.
Define the minimum quality criteria, the cost range and theDefine the minimum quality criteria, the cost range and the
deadline for delivery.deadline for delivery.
2.12.1
2.22.2
2.32.3
2.42.4
1.
Define
Business
Need
1.
Define
Business
Need
2.
Develop
Procurement
Strategy
2.
Develop
Procurement
Strategy
3.
Supplier
Evaluation &
Selection
3.
Supplier
Evaluation &
Selection
5.
Induction &
Integration
5.
Induction &
Integration
4.
Negotiation
and Award of
Contract
4.
Negotiation
and Award of
Contract
12. Team Kick
Off
Market
Research
Define
Success
Agree
Strategy
2.4 Agree Strategy2.4 Agree Strategy
Compile market research and make recommendations as theCompile market research and make recommendations as the
proposed strategy. e.g. outsourced solution vs. in-houseproposed strategy. e.g. outsourced solution vs. in-house
developed and managed.developed and managed.
Include within the strategy, some thinking about the purchase toInclude within the strategy, some thinking about the purchase to
pay processes to identify potential problems or opportunities forpay processes to identify potential problems or opportunities for
efficienciesefficiencies
Collaborate with stakeholders to ensure that they all have inputCollaborate with stakeholders to ensure that they all have input
to the procurement approach and strategy.to the procurement approach and strategy.
Obtain formal agreement to the strategy before moving theObtain formal agreement to the strategy before moving the
process forwardprocess forward
2.12.1
2.22.2
2.42.4
2.42.4
1.
Define
Business
Need
1.
Define
Business
Need
2.
Develop
Procurement
Strategy
2.
Develop
Procurement
Strategy
3.
Supplier
Evaluation &
Selection
3.
Supplier
Evaluation &
Selection
5.
Induction &
Integration
5.
Induction &
Integration
4.
Negotiation
and Award of
Contract
4.
Negotiation
and Award of
Contract
13. 3.13.1
3.23.2
3.33.3
3.43.4
Develop Pre-qual
Strategy
Score, Filter
& Notify
Develop &
Launch Tender
Assess
& Filter
Objectives
What you need before you start
Deliverables
1. To select the right suppliers and value proposition to be taken
forward to final negotiation.
1. Procurement Strategy
2. Market Research
1. Shortlist of suppliers
2. An agreed procurement approach with shortlisted suppliers
1.
Define
Business
Need
1.
Define
Business
Need
2.
Develop
Procurement
Strategy
2.
Develop
Procurement
Strategy
3.
Supplier
Evaluation &
Selection
3.
Supplier
Evaluation &
Selection
5.
Induction &
Integration
5.
Induction &
Integration
4.
Negotiation
and Award of
Contract
4.
Negotiation
and Award of
Contract
14. Develop Pre-qual
Strategy
Score, Filter
& Notify
Develop &
Launch Tender
Assess
& Filter
3.1 Develop Pre-qualification Strategy3.1 Develop Pre-qualification Strategy
It is important that the number of suppliers taken forward to negotiation is a small as possible therefore it isIt is important that the number of suppliers taken forward to negotiation is a small as possible therefore it is
important to develop some strict criteria that must be met in order to eliminate suppliers which would ultimatelyimportant to develop some strict criteria that must be met in order to eliminate suppliers which would ultimately
not succeed.not succeed.
Agree and document the key criteria by which the supplier will be selected and develop a qualificationAgree and document the key criteria by which the supplier will be selected and develop a qualification
questionnaire to be completed by responding suppliers.questionnaire to be completed by responding suppliers.
Develop a scoring mechanism and apply weighting to each criteria to ensure that priorities are addressed. Don’tDevelop a scoring mechanism and apply weighting to each criteria to ensure that priorities are addressed. Don’t
be too rigid at this stage. It may be that new information is learned as suppliers submit responses that will changebe too rigid at this stage. It may be that new information is learned as suppliers submit responses that will change
your view of the criteria.your view of the criteria.
3.13.1
3.23.2
3.33.3
3.43.4
1.
Define
Business
Need
1.
Define
Business
Need
2.
Develop
Procurement
Strategy
2.
Develop
Procurement
Strategy
3.
Supplier
Evaluation &
Selection
3.
Supplier
Evaluation &
Selection
5.
Induction &
Integration
5.
Induction &
Integration
4.
Negotiation
and Award of
Contract
4.
Negotiation
and Award of
Contract
15. Develop Pre-qual
Strategy
Score, Filter
& Notify
Develop &
Launch Tender
Assess
& Filter
3.2 Score, Filter and Notify3.2 Score, Filter and Notify
Based on suppliers responses, score each responseBased on suppliers responses, score each response
against the weighted selection criteriaagainst the weighted selection criteria
Confer with stakeholders and agree which supplier toConfer with stakeholders and agree which supplier to
shortlist based on preferred commercial model andshortlist based on preferred commercial model and
pricing principles as well as the weighted selectionpricing principles as well as the weighted selection
criteria scorescriteria scores
Document which suppliers are unsuccessful includingDocument which suppliers are unsuccessful including
rationale for non-selection and notify successful andrationale for non-selection and notify successful and
unsuccessful suppliersunsuccessful suppliers
3.13.1
3.23.2
3.33.3
3.43.4
1.
Define
Business
Need
1.
Define
Business
Need
2.
Develop
Procurement
Strategy
2.
Develop
Procurement
Strategy
3.
Supplier
Evaluation &
Selection
3.
Supplier
Evaluation &
Selection
5.
Induction &
Integration
5.
Induction &
Integration
4.
Negotiation
and Award of
Contract
4.
Negotiation
and Award of
Contract
16. Develop Pre-qual
Strategy
Score, Filter
& Notify
Develop &
Launch Tender
Assess
& Filter
3.13.1
3.23.2
3.33.3
3.43.4
1.
Define
Business
Need
1.
Define
Business
Need
2.
Develop
Procurement
Strategy
2.
Develop
Procurement
Strategy
3.
Supplier
Evaluation &
Selection
3.
Supplier
Evaluation &
Selection
5.
Induction &
Integration
5.
Induction &
Integration
4.
Negotiation
and Award of
Contract
4.
Negotiation
and Award of
Contract
3.3 Develop and Launch Tender3.3 Develop and Launch Tender
Amend the tender based on lessons learned fromAmend the tender based on lessons learned from
responses and prepare the relevant documents toresponses and prepare the relevant documents to
be issued to shortlisted suppliers.be issued to shortlisted suppliers.
Develop a set of weighted criteria by which tenderDevelop a set of weighted criteria by which tender
responses will be assessed and agree this, togetherresponses will be assessed and agree this, together
with the rest of the tender, with stakeholderswith the rest of the tender, with stakeholders
Prepare all relevant communication to ensure thatPrepare all relevant communication to ensure that
suppliers are aware of what is expected of themsuppliers are aware of what is expected of them
and issue all tender documentation to suppliers.and issue all tender documentation to suppliers.
Consider contractual terms and conditions as wellConsider contractual terms and conditions as well
as day to day operational considerations. Matteras day to day operational considerations. Matter
such as health and safety, invoicing and paymentsuch as health and safety, invoicing and payment
arrangements should all be clarified at this stage.arrangements should all be clarified at this stage.
For goods and services that will be orderedFor goods and services that will be ordered
regularly, ensure that the internal procedures forregularly, ensure that the internal procedures for
placing and approving orders are understood andplacing and approving orders are understood and
documented as this may have an impact on the waydocumented as this may have an impact on the way
the supplier is expected to interact with thethe supplier is expected to interact with the
businessbusiness
17. Develop Pre-qual
Strategy
Score, Filter
& Notify
Develop &
Launch Tender
Assess
& Filter
3.4 Assess and Filter3.4 Assess and Filter
The purpose of this stage is to assess theThe purpose of this stage is to assess the
capability of the suppliers that havecapability of the suppliers that have
responded to tender and to ascertain if andresponded to tender and to ascertain if and
how they can fulfil the requirements of thehow they can fulfil the requirements of the
tender.tender.
As they are received, score the responsesAs they are received, score the responses
against agreed weighted criteria. Ifagainst agreed weighted criteria. If
possible, filter further to eliminate weakerpossible, filter further to eliminate weaker
suppliers.suppliers.
3.13.1
3.23.2
3.33.3
3.43.4
1.
Define
Business
Need
1.
Define
Business
Need
2.
Develop
Procurement
Strategy
2.
Develop
Procurement
Strategy
3.
Supplier
Evaluation &
Selection
3.
Supplier
Evaluation &
Selection
5.
Induction &
Integration
5.
Induction &
Integration
4.
Negotiation
and Award of
Contract
4.
Negotiation
and Award of
Contract
18. 4.14.1
4.34.3
4.44.4
4.54.5
Prepare Negotiation
Strategy
Conduct
Negotiations
Finalise
Contract
Award
4.24.2 P2P Design
Objectives
What you need before you start
Deliverables
1. Complete Negotiations and select best supplier
2. Award contract
1. Filtered List of Suppliers
2. Knowledge of Purchase to Pay process stakeholders
1. Agreed Purchase to Pay processes and KPIs
2. Signed Contract
1.
Define
Business
Need
1.
Define
Business
Need
2.
Develop
Procurement
Strategy
2.
Develop
Procurement
Strategy
3.
Supplier
Evaluation &
Selection
3.
Supplier
Evaluation &
Selection
5.
Induction &
Integration
5.
Induction &
Integration
4.
Negotiation
and Award of
Contract
4.
Negotiation
and Award of
Contract
19. Prepare Negotiation
Strategy
Conduct
Negotiations
Finalise
Contract
Award
P2P Design
4.1 Prepare Negotiation Strategy4.1 Prepare Negotiation Strategy
Prepare for the negotiation with short listed suppliers. DecidePrepare for the negotiation with short listed suppliers. Decide
on the approach (face to face conversations, a collectiveon the approach (face to face conversations, a collective
supplier conference and auction etc.) Based on thesupplier conference and auction etc.) Based on the
submissions , the pricing principles, the commercial model,submissions , the pricing principles, the commercial model,
services level and the contract terms and conditions may haveservices level and the contract terms and conditions may have
been amended.been amended.
Finalise the approach to these and ensure that there is legalFinalise the approach to these and ensure that there is legal
support available if necessarysupport available if necessary
4.14.1
4.34.3
4.44.4
4.54.5
4.24.2
1.
Define
Business
Need
1.
Define
Business
Need
2.
Develop
Procurement
Strategy
2.
Develop
Procurement
Strategy
3.
Supplier
Evaluation &
Selection
3.
Supplier
Evaluation &
Selection
5.
Induction &
Integration
5.
Induction &
Integration
4.
Negotiation
and Award of
Contract
4.
Negotiation
and Award of
Contract
20. Prepare Negotiation
Strategy
Conduct
Negotiations
Finalise
Contract
Award
P2P Design
4.2 Purchase to Pay process design4.2 Purchase to Pay process design
Explore the process by which goods and services will beExplore the process by which goods and services will be
purchased. Look for opportunities to reduce business riskpurchased. Look for opportunities to reduce business risk
reduce process time and effort and develop efficiencies.reduce process time and effort and develop efficiencies.
Will there be a need for a requisition and approval process. WillWill there be a need for a requisition and approval process. Will
there be purchase orders and how will they be placed? How willthere be purchase orders and how will they be placed? How will
payment be made? Against a schedule, in response to invoices?payment be made? Against a schedule, in response to invoices?
Will invoices be paper or electronic. Will invoices be sentWill invoices be paper or electronic. Will invoices be sent
directly to AP or will the business need to see them first? Howdirectly to AP or will the business need to see them first? How
will segregation of responsibilities be employed to minimisewill segregation of responsibilities be employed to minimise
risk? Will the supplier need to put in place new or revisedrisk? Will the supplier need to put in place new or revised
processes? Will there be training required either internally orprocesses? Will there be training required either internally or
within the supplier?within the supplier?
Document the Purchase to Pay processes including details of anyDocument the Purchase to Pay processes including details of any
authorisations that will be required .authorisations that will be required .
Identify and agree relevant Key Performance IndicatorsIdentify and agree relevant Key Performance Indicators
4.14.1
4.34.3
4.44.4
4.54.5
4.24.2
1.
Define
Business
Need
1.
Define
Business
Need
2.
Develop
Procurement
Strategy
2.
Develop
Procurement
Strategy
3.
Supplier
Evaluation &
Selection
3.
Supplier
Evaluation &
Selection
5.
Induction &
Integration
5.
Induction &
Integration
4.
Negotiation
and Award of
Contract
4.
Negotiation
and Award of
Contract
21. Prepare Negotiation
Strategy
Conduct
Negotiations
Finalise
Contract
Award
P2P Design
4.3 Conduct Negotiations4.3 Conduct Negotiations
There are two primary goals in the negotiation:There are two primary goals in the negotiation:
1. To negotiate prices that deliver lowest total cost1. To negotiate prices that deliver lowest total cost
of ownership while maintaining the suppliers’of ownership while maintaining the suppliers’
commercial viability.commercial viability.
2. Minimise/transfer risk: Commercial, reputational2. Minimise/transfer risk: Commercial, reputational
health and safety etc.health and safety etc.
4.14.1
4.34.3
4.44.4
4.54.5
4.24.2
1.
Define
Business
Need
1.
Define
Business
Need
2.
Develop
Procurement
Strategy
2.
Develop
Procurement
Strategy
3.
Supplier
Evaluation &
Selection
3.
Supplier
Evaluation &
Selection
5.
Induction &
Integration
5.
Induction &
Integration
4.
Negotiation
and Award of
Contract
4.
Negotiation
and Award of
Contract
22. Conduct
Negotiations
Finalise
Contract
Award
P2P Design
4.4 Finalise Contract4.4 Finalise Contract
Finalise commercial agreement and contractual termsFinalise commercial agreement and contractual terms
with the supplier in preparation for award and agreewith the supplier in preparation for award and agree
achieved savings with budget holders and log themachieved savings with budget holders and log them
on the savings registeron the savings register
4.14.1
4.34.3
4.44.4
4.54.5
4.24.2
Prepare Negotiation
Strategy
1.
Define
Business
Need
1.
Define
Business
Need
2.
Develop
Procurement
Strategy
2.
Develop
Procurement
Strategy
3.
Supplier
Evaluation &
Selection
3.
Supplier
Evaluation &
Selection
5.
Induction &
Integration
5.
Induction &
Integration
4.
Negotiation
and Award of
Contract
4.
Negotiation
and Award of
Contract
23. Prepare Negotiation
Strategy
Conduct
Negotiations
Finalise
Contract
Award
P2P Design
4.5 Award Contract4.5 Award Contract
Communicate the award of contract to successful as wellCommunicate the award of contract to successful as well
as the unsuccessful suppliers. Communicate also toas the unsuccessful suppliers. Communicate also to
relevant internal audiences. Ensure the contract is in placerelevant internal audiences. Ensure the contract is in place
prior to commencement of the service or product beingprior to commencement of the service or product being
purchasedpurchased
Be prepared to provide feedback to the suppliers aboutBe prepared to provide feedback to the suppliers about
their performance throughout the process. Apart fromtheir performance throughout the process. Apart from
being a professional courtesy it can help maintain abeing a professional courtesy it can help maintain a
positive relationship with the unsuccessful supplierspositive relationship with the unsuccessful suppliers
4.14.1
4.34.3
4.44.4
4.54.5
4.24.2
1.
Define
Business
Need
1.
Define
Business
Need
2.
Develop
Procurement
Strategy
2.
Develop
Procurement
Strategy
3.
Supplier
Evaluation &
Selection
3.
Supplier
Evaluation &
Selection
5.
Induction &
Integration
5.
Induction &
Integration
4.
Negotiation
and Award of
Contract
4.
Negotiation
and Award of
Contract
24. 4.14.1
4.24.2
4.34.3
Launch
Supplier
Post Procurement
Review
Objectives
What you need before you start
Deliverables
1. To ensure that the supplier is fully prepared to deliver all aspects of the contract
2. To ensure that all parties are familiar with agreed P2Ppolicies and procedures
3. To initiate the relevant performance measures and reporting
1. Signed contract in place
2. P2P policies and processes agreed
3. SLAs and KPIs agreed and understood
1. Business Requirement met
Continuous
Integration
1.
Define
Business
Need
1.
Define
Business
Need
2.
Develop
Procurement
Strategy
2.
Develop
Procurement
Strategy
3.
Supplier
Evaluation &
Selection
3.
Supplier
Evaluation &
Selection
5.
Induction &
Integration
5.
Induction &
Integration
4.
Negotiation
and Award of
Contract
4.
Negotiation
and Award of
Contract
25. Launch
Supplier
Post Procurement
Review
4.1 Launch Supplier4.1 Launch Supplier
Ensure stakeholders are aware of key changes to the agreement andEnsure stakeholders are aware of key changes to the agreement and
processes Develop and agree communication plan. This can range fromprocesses Develop and agree communication plan. This can range from
distributing an email to interested parties to a full scale event to launch adistributing an email to interested parties to a full scale event to launch a
major suppliermajor supplier
Initiate training programmes internally and ensure that supplier trainingInitiate training programmes internally and ensure that supplier training
is underwayis underway
Continuous
Integration
4.14.1
4.24.2
4.34.3
1.
Define
Business
Need
1.
Define
Business
Need
2.
Develop
Procurement
Strategy
2.
Develop
Procurement
Strategy
3.
Supplier
Evaluation &
Selection
3.
Supplier
Evaluation &
Selection
5.
Induction &
Integration
5.
Induction &
Integration
4.
Negotiation
and Award of
Contract
4.
Negotiation
and Award of
Contract
26. Launch
Supplier
Post Procurement
Review
4.2 Post Procurement Review4.2 Post Procurement Review
Monitor and review P2P process to identifyMonitor and review P2P process to identify
weaknesses and learningsweaknesses and learnings
Document learning points and recommendDocument learning points and recommend
amendmentsamendments
Continuous
Integration
4.14.1
4.24.2
4.34.3
1.
Define
Business
Need
1.
Define
Business
Need
2.
Develop
Procurement
Strategy
2.
Develop
Procurement
Strategy
3.
Supplier
Evaluation &
Selection
3.
Supplier
Evaluation &
Selection
5.
Induction &
Integration
5.
Induction &
Integration
4.
Negotiation
and Award of
Contract
4.
Negotiation
and Award of
Contract
27. Launch
Supplier
Post Procurement
Review
4.3 Continuous Integration4.3 Continuous Integration
Initiate performance monitoring and amend processes asInitiate performance monitoring and amend processes as
improvements are identifiedimprovements are identified
Continuous
Integration
4.14.1
4.24.2
4.34.3
1.
Define
Business
Need
1.
Define
Business
Need
2.
Develop
Procurement
Strategy
2.
Develop
Procurement
Strategy
3.
Supplier
Evaluation &
Selection
3.
Supplier
Evaluation &
Selection
5.
Induction &
Integration
5.
Induction &
Integration
4.
Negotiation
and Award of
Contract
4.
Negotiation
and Award of
Contract