1) The document outlines the process flow for change management in engineering at a company. It involves formal communication from the client, validating the scope of work, preparing change alerts and variation order requests, reviewing the change, updating budgets and schedules, and archiving documents. 2) Key steps include preparing and issuing change alerts and variation order requests, detailed review and quantification of changes, incorporating client instructions, updating project budgets and schedules, and recording the process for future reference. 3) The process involves primary and secondary affected parties as well as a project management team and change management team that reviews and analyzes changes.

1. Doc.No: METS/CORP/ENG/F-014
PROCESS FLOW MAP
Rev Date Originated Reviewed Approved
CHANGE MANAGEMENT- (ENGINEERING) M.Kulkarni A.Ayorinde O.Makinde
01 20-Sep-12 (Engg. Mgr) (Engg. Dir) (GMD)
Level I INPUT PROCESS OUTPUT
Level II Data Preparation Data handling /Tech Review Checks / Analysis Reports/Archiving / Best Practices / Lessons Learned / Continuous Improvement
6.0 a
Issue Signed YES NO 6.0 b
Client's
Variation Order Approval
CLIENT
1.0 a Formal Communication
from Client
(ETQ, E-mails)
Validate the communication
2.0 against agreed Scope of work for
PRIMARLY AFFECTED USER
1.0 b potential CHANGE
CHANGE Proposed by YES NO
METS Scope
change
identified
3.0
Prepare & Issue
Change Alert
Incoporate Client's instructions
Notice 4.0 b
Discard CHANGE
agreed Scope of work by "Change Management Team"
Detailed Review & Quantify CHANGE against
SECONDARY AFFECTED PARTIES
8.0 b
8.0 a
5.0
PROJECT MANAGEMENT TEAM
4.0 a
Change Alert 9.0
Notice from Prepare & Issue
Primarly Affected Variation Order
Record the entire process
User Request
history for future estimation,
Reference, QA Audits, V.O
purpose etc..
7.0
Update Project budget
and Schedule End of Process

2. Doc.No: METS/CORP/ENG/F-014
CHANGE ALERT NOTICE Rev No: 01
Issue No:00
Change Title / Designation: Change Alert Notice No.
Date:
Project:
Contract No.
Concerned Facility:
Originator:
Reasons for CAN:
List of Attachments:
Own Discipline Impact:
Engineering manhours:
Design manhours:
Other Disciplines Affected:
As a minimum, check disciplines involved, if possible provide manhour impact.
Process Civil Instrumentation
Mechanical Structural Procurement
Piping Electrical Construction
Estimate of Change Impact on: Tech. HSSE Telecom
Cost: Estimated CO Value
Schedule: Estimated CO Duration
Terms & Condition:
PMT'S AUTHORIZATION
Attach all relevant information and submit to PMT
For METS (Engineering Dept) For METS (PMT) METS PMT's Decision
Position: Position: Approved Position:
Name: Name: Rejected Name:
Date: Date: To Be Revised Date:
Sign: Sign: Hold, pending approval Sign:
Date: