This document provides tips for having an effective sales meeting. It recommends setting a fixed meeting schedule, introducing clients properly, being prepared, maintaining timeliness, building rapport with clients, highlighting product benefits positively, engaging clients with questions, and following up after the meeting. The goal is to conduct the meeting professionally, focus on client needs, keep messages clear and simple, and get the clients involved through stories and a passionate presentation.

1. Prepared By
Md. Mahamudul Hasan Babu
Asst Manager (Sales)
Prepared For
Systech Digital Limited
Prepared Date
August 2018
Prepared By Md. Mahamudul
Hasan Babu

2. How To Make A Meeting Effective
Techniques To Successful
A Sales Meeting
Prepared By Md. Mahamudul
Hasan Babu

3.  Fixed A Meeting Schedule/Date & Time
 Introducing Clients As Sir Until Build Good
Relationship
 Keep Silence Your Phone Before Meeting
 Prepare Yourself ( Know Purpose of the Meeting).
 Be Sporty or Be Formal
 Maintain Time Sense When They Want & Start-On-
Time & End-On-Time
 Need to take permission to start the presentation.

4.  Give Them Visiting Card & Receive From
Them (Can I Have A Card Sir)
 Build Relationship with the Clients Before
Meeting.
 Maintain Standard , Fluent Speaking, Avoid
Unnecessary Things/Subjects.
 Highlight Your Products Performance.
 Avoid Your Products Fault & Show Positive
Attitude On Your Products.
 Ask Question To Keep Them Engaged.

5.  Hearing Queries or Questions and Then Answer
Those Questions.
 Use Stories To Enhance Your Personal Appeal
And Power.
 Avoid Your Loading Time At Presentation Time
By Discussing With the Same Subjects.
 Don’t use “May be” terms in any
communication.
 Don’t Argue With The Clients
 Analyze Their Demand Instantly

6.  If You Fail To Feedback Instantly Then do let
Them know to Inform Later.
 Review The Meeting
 Follow Pricing Technique.
 Close The Meeting With Positive Attitude.
 Maintain all types of manner.
 Use Positive Approach
 Create a wining Environment.

7.  Received Requirements sent to the
Developments Departments for their Analysis
Through Department Head or Team Leader.
 Prepared A Meeting Minutes For Them.
 Prepared A Financial & Technical Proposal
For Them.
 Following Up Them
 Staying In The Touch With The Clients.
 Close The Sale [Make a Deal]

8.  Adept nonverbally: clear communication with body
language.
 Adept verbally: full speaking command; uses great
words.
 Animated: full of life and excitement. Act alive!
 Assertive: being strong and forceful (but not
overbearing).
 Astute/Tactful: keen ability to accurately assess a
situation or person and turn it into an advantage.
 Cheerful: noticeably happy and optimistic. Simply smile
while you present.

9.  Clear: easy to perceive, leaving no doubt. Attain
clarity by testing your message beforehand.
 Commanding: being authoritative. You should own
the room, while enabling your audience to freely
participate.
 Confident: being self-assured; a quality that is catchy
 Credible: convincing and believable. That seems
inherently obvious.
 Dynamic: stimulating. Make your audience think; it’s
one way to garner participation.
 Effective: successful in producing the desired result.

10.  Energetic: demonstrating vitality. Pace yourself as you
move about the room.
 Engaging: attracting and occupying interest.
 Engrossing/Attractive/Pleasant: absorbing all
attention.
 Enthusiastic: showing intense and eager enjoyment,
interest.
 Focused: the centre of interest/ paying particular
attention to the topic at hand.
 Innovative: original and creative thinking.
 Knowledgeable: intelligent and well-informed.

11.  Logical: clear, sound reasoning.
 Memorable: easily remembered; worth remembering.
 Natural: smooth and polished.
 Organized: structured and in control.
 Passionate/Sensual: showing strong feelings.
 Poised: Fashionable/ Good Looking/ Balanced/ Entrust/
graceful and elegant.
 Present: fully aware and engaged in the current
situation.
 Relaxed: being comfortable (not tense or anxious).
 Understandable: easily understood.

12.  Show your passion and connect with your
audience.
 Focus on your audience demands and needs.
 Keep it simple: concentrate on your core
message or your products and services.
 Smile and make eye contact with your
audience
 Start strongly

13.  Remember the 10-20-30 rules for slideshows
 Contain no more than 10 slides
 Last no more than 20 minutes
 Use a font size no less than 30 points
 Tell stories and engage them
 Use your voice effectively
 Use your body too
 Relax, breathe and enjoy