The document provides details about introducing PowerPoint and its features. Some key points: - PowerPoint is used to create professional presentations. It allows adding slides, text, headers/footers, and more. - Features include office assistant, common toolbar, slide finder, and action buttons. Presentations can be created via wizards, templates, or blank. - Text is added to placeholders on slides. Headers and footers can be customized. Slides can be added, inserted, deleted, and rearranged. - Different views include slide, outline, sorter, and notes page views. Masters allow applying formatting to all slides via backgrounds, logos, etc.

1. Lesson one on introduction to
Power pointer
Show existing presentation
Define important terminologies.
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2. Objectives
At the end of this session, you are expected to be
able
State the need for a presentation
List the features of PowerPoint.
Create a new presentation
Add text in a presentation
Add header and footers in a presentation
Add, insert and delete slides in a presentation
Open and close a presentation.
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3. Objectives
At the end of this session, you are expected to be
able
State the need for a presentation
List the features of PowerPoint.
Create a new presentation
Add text in a presentation
Add header and footers in a presentation
Add, insert and delete slides in a presentation
Open and close a presentation.
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4. Introduction
PowerPoint is a component of microsoft office.
It is used to create professional-quality
presentations.
It enables effective presentation of information.
Can be used to work on slides, organise
presentations contents with outlines, and
generate speaker notes and audience
handouts.
A slide is a working desktop areas in the slide
view of powerPointer.
A presentation is a term used for a set of
powerPoint Slides.
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5. Features of PowerPoint
Office Assistant: Enables you to type a request in plain
English and select from a list of answers displayed.
Common tasks Toolbar: offers some of the most common
functions that are performed while working like creation of
a new slide, modification of layout of a slide and
application of design elements.
Slide Finder: Helps you to find and preview slides from
existing presentations.
Summary Slide button: Creates a summary slide of the
presentation, based on titles of the slides selected by you.
It is available only in the Slide Sorter or the Outline view.
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6. Cont’d
Expand Slide: Splits the text on one slide into multiple
slides for a cleaner and a more orgnised presentation. It
is available in the Tools menu.
Graphics file format: Allows presentations to be saved in
a number of additional graphic formats including
JPEG,WMF,EPS,PICT,and GIF.
Action Buttons:includes a set of built in 3-D buttons for
actions like Forward, Back, Home, Help, Information,
Sound, and Movies.
You can click on those buttons during a slides show to
start another program, play a sound or movie or link to
other slides, files and Web pages.
Kiosk presentations: Helps the user to automatically
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7. Cont’d
Set up the presentations for viewing in a
kiosk situation.
This is a situation where pple can go
through a presentation on their own or
Where a presentation is self-running and
automatically replays when it reaches
the end You can also add voice narration
so that viewers can listen to the
presenter’s own voice words as the
presentation runs.
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8. Creation of a New Presentation
Click on the Start button in the Windows
interface.
Select the Program option from the start
menu.
Select the Microsoft PowerPoint from the
Programs submenu.
Create a new Presentation by using the
AutoContent Wizards
The steps are:
1. Select the AutoContent wizard option from the
2.
PowerPoint.
Click on OK button
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15. Cont’d
3. Click on the next button button
4. After selecting the presentation type, click on
the next button to proceed.
5. After entering this information, click on the
next button.
6. Explain details
7. Click on the Finish button to complete the
process of creating a presentation by using
the Wizard.
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16. Creating a presentation by using a
Template
1.
2.
3.
4.
5.
6.
7.
Select the Template option from PowerPoint opening
dialog box.
Click on blank presentation.
You get a dialogue contains various AutoLayouts.
These are slide layouts that help you to design the
presentation slide.
Each contains placeholders for various inds of objects
such as text, Clip Art and organisation chart.
Select any AutoLayaout you want
Click the Ok Button.
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17. Creating a Blank Presentation
1)
2)
3)
4)
Select the Blank presentation option
from PowerPoint opening dialog box.
Select the General tab and double-click
o the Blank Presentation icon.
Select a suitable layout
Click on the OK button to go ahead
typing.
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18. Inserting Text
How do we type texts in the slide?
And where do we type it in the slides?
OK! every slide contains a placeholders
Placeholder is a box with dotted outlines
that is displayed in the slide.
It is a place where you type your own
text.
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19. Inserting Text
1.
2.
3.
Click on the slide title, which reads click
here to add title(it eventually
disappears)
Type Title
Position the mouse pointer inside the
placeholder, which read clicj to add text
and click on the mouse.Type the text at
the first bullet point and press the Enter
key.
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20. Cont’d
5.
6.
7.
This adds the second bullet followed by
cursor.
Type the text
Repeat steps 4 and 5 until you have
added all the points for the slide.
Click anywhere outside the text block
to view how the text will look on the
slide.
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21. Key functions
Arrow keys
Moves cursor(LR)
Backspace/delete
erases
Click&draging the
mouse
Doubleclick on word
Pressing CTR+A
CTRL+Click
CTRL+X
CTRL+C
CTRL+V
Selects a string
Select a word
Selects the entire line
Selects an entire
sentence
Cuts the selected
copies
Pastes text from the
Clipboard
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22. Adding Headers and Footers
A header is a text element shown at the
top left corner of the slide.
It is different from a title, which is a
descriptive text displayed at the of slide.
A footer is a text element shown at the
bottom margin.
You can add headers and footers to your
slides, presentation notes and audience
handouts.
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23. Header and footer dialog Box
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24. Steps to add a header and a footer
Select the Header and Footer option from the
View Menu.
The header and Footer dialog box is displayed.
Select the slide tab to add a date, time,
header, page number and footer to notes and
handouts.
You can suppress your footer on the title slide by
clicking the Don’t show on the title slide option.
Click on the Apply to apply the setting to only
the current slide or click on the Apply to All.
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25. Adding, Inserting and deleting Slides
in a presentation
Adding Slides
1. Select the New Slide option from the menu
This invokes the New Slide dialogue box
displaying the slide layout.
2. Select an appropriate AutoLayout from the
New slide dialog.
3. Click on the Ok button.
A new slide is added to the presentation.
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26. Inserting Slides
Slides can be inserted before or after a
particular slide.
You can select a slide and then insert a
new slide by using the new Slide option
from the Insert menu.
This will insert the new slide after the
selected slide.
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27. Deleting Slides
Select the slide to be deleted
Select the Delete slide option from the
menu.
The selected slide will be deleted.
In the PowerPoint you can save a
presentation in a similar way as you
save a Word Document.
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28. Opening and Closing a Presentation
Do you know how to open a document in
word?
If yes, opening a presentation in
PowerPoint is very similar to that.
Get the exiting presentation by going to
Open Option from the file menu.
To close the presentation select the
close option from file menu.
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29. Cont’d
If the current file is not saved,
PowerPoint will display a dialog box with
Yes, NO and Cancel buttons.
Select Yes if you want to save the file,
No if you do not want save the file,
Cancel to return to your file without
saving it.
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30. Summary
PP is a component of Microsoft office that is
used to create professional-quality
presentation.
Some features of PowerPoint are
Office Assistant
Common Tasks Toolbar
Slide Finder
Summary Slide
Expand Slide
Action button
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31. Cont’d
•
•
A new presentation can be created by using
one of the following options
AutoContent wizard
Templates
Blank presenation
Every slide has a placeholder where the text is
typed.
The following functions can be performed in a
presentation:
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32. Cont’d
Adding, inserting and deleting slides
Adding headers and footers
Opening, saving and closing a
presentations.
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33. More About Presentations
Objectives
At the end of this session, you are expected to be
able
View a presentation
Use masters.
Work with various slide option
Insert objects in a presentations
Work with a color scheme
Work with templates.
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34. Slide View
PP offers several ways to view a
presentation,
Each has a particular a purpose and
advantage.
The quickest way to select view is to
click on the View buttons located at the
left corner to show him the buttons.
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35. Slide View
SV is used to create and edit slides. This is
default view.
The slide view displays individual slides in the
current PP window.
Types of views.
Slide view
Slide Sorter view
Notes page view
Slide Show view
To display the SV select the Slide option from
View menu.
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36. Outline View
Outline view
displays only the
text of multiple
slides in the outline
form as shown
below.
Numbered slide
icon is displayed to
the left of each
slide’s title.
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37. Cont’d
The outline view presents the contents in
the list. This helps to see the flow of
ideas and also how the presentation is
building up.
You do not have to navigate through all
slides to see the flow of ideas.
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38. Slide Sorter View
The Slide Sorter View gives you a
miniature picture of each slide as shown
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39. Cont’d
Slide sorter helps you to see the overall design
consistency from slide to slide in a
presentation.
You can use this view to select and drag slides
from one position to another within the slides
show.
This allows sorting or rearranging the order I
which slides are presented.
The slide number is displayed near the bottomright corner of each slide.
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40. Cont’d
To select a slide in the slide sorter view, click on it. A bold
outline surrounds the selected slide.
To select multiple slides, press and hold down the Shift
Key while clicking on all slides that you want to select.
To cancel any selection, click on any blank area of the
slides Sorter View window.
To rearrange the slides, select the slides and drag the
mouse, the mouse pointer changes to a miniature slide
with an up arrow.
When you move the pointer btn slides, a vertical bar
appears to mark the location where the slide will be
inserted if you release the mouse button.
The PP automatically renumbers the rearranged slides!
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41. Cont’d
For copying slides, select the slides you want
to copy, then press and hold down the Ctrl Key
as you drag the slide to the copy location.
The mouse pointer changes to a miniature
slide with a plus symbol, and a vertical bar
appears between slides to mark the location
where the slide will be inserted.
When you release the mouse button, a copy of
the selected slide is inserted in the new
location.
To display the Slide Sorter view, select the
Slide Sorter option in the View menu.
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42. Notes page View
The notes page view is used to type notes for
the slides within a presentation
Each Notes Page includes an image of the
associated slide about 33/4*5 inches in size.
Below there is an area where you can type any
text.
It acts as a script for presentation.
Information about each slide can be written in
this area.
To display a Note page view, select the Notes
Page View from the view menu.
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43. Cont’d on Notes page View
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44. Slide Show View
The Slide Show view displays the slides on a
full screen. In this view, the PP window is not
visible and each slide occupies the complete
screen area as shown.
This helps to check the final sizes, colours,
animation, transitions between slides, sounds
and other controls.
To display the slides show view, select the
Slide Show View option from menu.
Question, How can slides be sorted and
rearranged in a presentation?
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45. How can we put a logo in a slide so
it auto-appears in all slides?
The answer yes, and is through Slide
masters.
For every presentation you create, PP
makes a set of masters available- Slide
master.
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46. Slide Master
A master is a special slide, which is used to
define formatting for all slides in a
presentation.
If you want a picture or some text to appear
on every slide, notes page, title slide or on all
the handouts, add it to the respective master.
Masters are used to:
1.
2.
3.
Modify title area, footers, date, time and slide
numbers.
Add notes
Rearrange the number of slides that can be printed
on a page.
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47. Slide master
The slide masters determines what will
appear on all slides except the slides
with a Title Slide AutoLayout.
The slide Master allows you to change
the background, color and size of all
slides except title slides.
Any changes made to Slide Master are
reflected in all the slides in the
presentation.
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48. Slide Master
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49. Steps to display Slide master
Select the Master Option from view
menu
Select the Slide Master option from the
submenu.
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50. Title Master
The title Master is similar to the Slide
Master except that the changes made in
the Title Masters affect only slides with
the Slide AutoLayout applied to them.
You can change the background, colour
and size of the text for all the title slides
in the Title Master.
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51. Steps to display the Title master
Select the Master option from the View
menu.
Select the Title Master option from the
submenu.
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52. Steps to display the Title master
Select the Master option from the View
menu.
Select the Title Master option from the
submenu.
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53. Handout Master
The handout Master is used to create
and format handouts for a presentation.
You can add page numbers, date, time ,
headers, footers and graphic objects to
the handouts pages.
The handout contain miniature
representation of slides. Handouts can
be printed with two, three or six slides
per page.
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54. Handout Master
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55. Steps to display the Handout Master
are
Select the Master option from the view
menu.
Select the Handout master option from
the submenu.
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56. Inserting objects in a presentation
1.
2.
3.
The following objects can be inserted in
a presentation.
Clip Art: is a collection of graphic file.
Using this artwork in your presentation
can help you add humor, or simply
make the presentation visually more
interesting.
PP comes with a set of images
contained in the Clip Gallery 3.0.
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57. Cont’d
Pictures: Can also be inserted from other files:
These pictures can be bitmap images or .gif
files.
Autoshapes: This feature make it easy for you
to draw shapes that you frequently include in
your PP slides and other applications.
Organisation Chart. An OC can convey
information about the organisation in a
hierarchy.
WordArt: is used to add special effects to the
text like shadow stretch effects.
Word table or an Excel Worksheet: These
cane also be inserted into the slides.
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58. Using AutoShapes
Click on the AutoShapes button in the
drawing toolbar.
Select the category and then click an
AutoShape to activate it.
Place the mouse in any direction from
where you want
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