Prepare & Deliver SharePoint Success in 2011
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This document provides an overview of a presentation on effectively preparing and delivering SharePoint success in 2011. The presentation objectives are to learn how to justify a SharePoint investment, assess organizational readiness, understand major architectural changes in SharePoint 2010, map business needs to SharePoint capabilities, prioritize SharePoint solutions, and appropriately staff the SharePoint team. The presentation is delivered by Ben Curry and Dux Raymond Sy from their respective consulting companies.
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Prepare & Deliver SharePoint Success in 2011
- 1. Effectively Prepare and Deliver SharePoint Success in 2011 Ben Curry, CISSP Dux Raymond Sy, PMP Video Recording: http://vimeo.com/19413388
- 2. Presentation Objectives ¡ In this presentation, you will learn how organizations can effectively prepare and deliver SharePoint Success in 2011 ¡ In addition, you'll learn key techniques in: ¡ Justify Your SharePoint investment ¡ Assess your organizational readiness for adopting SharePoint 2010 ¡ Understand the major architectural changes in SharePoint 2010 ¡ Map business needs to SharePoint capabilities ¡ Prioritize SharePoint solutions and plan your architecture accordingly ¡ Appropriately staff your SharePoint team Twitter: @curryben @meetdux #dss
- 3. Summit 7 Systems ¡ Delivering thoughtful and deliberate technical solutions ¡ Expertise ¡ Information Architecture & Governance ¡ Usability, Branding, & Design ¡ Technical Architecture ¡ Enterprise Search ¡ Enterprise Content Management ¡ Microsoft Gold Partner Twitter: @curryben @meetdux #dss
- 4. Ben Curry, CISSP ¡ Managing Partner, Summit 7 Systems, Inc. ¡ SharePoint Server MVP ¡ Author, SharePoint Best Practices and Admin Pocket Consultants, MS Press ¡ For more information, connect with Ben ¡ E-Mail: ben.curry@s7sys.com ¡ Twitter: @curryben Twitter: @curryben @meetdux #dss
- 5. Innovative-e ¡ Inspire, Lead, and Be the Catalyst of Organizational Transformation ¡ Expertise ¡ SharePoint for Project Management ¡ Project Management for SharePoint ¡ Custom SharePoint Solutions Development ¡ Microsoft Gold Partner ¡ World Class Team ¡ Industry recognized thought leadership – published authors, instructors, speakers ¡ Seasoned executive management ¡ PMPs, Six Sigma, SOX, ITIL, COBIT, RUP, MSCDs, MVP Twitter: @curryben @meetdux #dss
- 6. Dux Raymond Sy, PMP ¡ Managing Partner, Innovative-e, Inc. ¡ SharePoint Server MVP ¡ Author, “SharePoint for Project Management” by O’Reilly Media ¡ For more information, connect with Dux ¡ E-Mail: dux.sy@innovative-e.com ¡ Twitter: twitter.com/meetdux ¡ LinkedIn: meetdux.com/li ¡ Blog: meetdux.com Twitter: @curryben @meetdux #dss
- 7. Agenda ¡ Justifying Your SharePoint Investment ¡ Assess Organizational Readiness ¡ Understand Major Architectural Changes ¡ Map Business Needs to SharePoint Capabilities ¡ Prioritize SharePoint Solutions ¡ Appropriately Staff Your SharePoint Team ¡ Questions and Answers Twitter: @curryben @meetdux #dss
- 8. What a Concept “Technology provides no benefits of its own; it is the application of technology to business opportunities that produces ROI. ” —Robert McDowell, In Search of Business Value Twitter: @curryben @meetdux #dss
- 9. Typical Implementation Scenarios ¡ Pilot deployment for IT then magically it becomes an enterprise production deployment ¡ No planning ¡ Everything is ad-hoc ¡ No budget earmarked ¡ Heavily customized implementation by techies lacking SharePoint skillz Twitter: @curryben @meetdux #dss
- 10. Executive SharePoint Ignorance is Not Bliss ¡ Isn’t SharePoint about empowering End Users? ¡ Who’s paying the bills? ¡ Execs ordered SharePoint to be deployed ¡ Do they REALLY understand the value of SharePoint to the organization? ¡ Is the budget realistic? ¡ As the enlightened ones, it’s our responsibility to raise executive awareness about SharePoint ¡ Read “5 Reasons Why Executive SharePoint Ignorance is Not Bliss” http://go.meetdux.com/393b Twitter: @curryben @meetdux #dss
- 11. It’s All About the Benjamins ¡ Executives are primarily interested on how SharePoint can affect an organization’s bottom line ¡ Tip: Look for existing inefficiencies, measure it and prove how SharePoint can be a lifesaver ¡ Inefficiencies of meeting collaboration ¡ Business process automation ¡ Single platform vs multiple tools ¡ How much is the investment? Twitter: @curryben @meetdux #dss
- 12. Agenda ¡ Justifying Your SharePoint Investment ¡ Assess Organizational Readiness ¡ Understand Major Architectural Changes ¡ Map Business Needs to SharePoint Capabilities ¡ Prioritize SharePoint Solutions ¡ Appropriately Staff Your SharePoint Team ¡ Questions and Answers Twitter: @curryben @meetdux #dss
- 13. IT, Can You Handle This? ¡ Implementation ¡ Do you have the relevant skillsets to plan, engage with the business, deploy SharePoint? ¡ Are key processes for release management, disaster recovery, auditing in place? ¡ Support and Maintenance ¡ What does the support structure look like? ¡ Resources available for maintaining related technologies? ¡ Future Releases Twitter: @curryben @meetdux #dss
- 14. Change Management Strategy ¡ Collaboration culture ¡ Governance plan ¡ Business ¡ Technology ¡ Adoption plan ¡ Training ¡ Process ¡ Technology ¡ Self-help ¡ Feedback Twitter: @curryben @meetdux #dss
- 15. Agenda ¡ Justifying Your SharePoint Investment ¡ Assess Organizational Readiness ¡ Understand Major Architectural Changes ¡ Map Business Needs to SharePoint Capabilities ¡ Prioritize SharePoint Solutions ¡ Appropriately Staff Your SharePoint Team ¡ Questions and Answers Twitter: @curryben @meetdux #dss
- 16. Architectural Changes ¡ Farm Architecture ¡ Service Applications Twitter: @curryben @meetdux #dss
- 17. Remember 2007 Farm Topologies? Web Web Query Query Incoming Email Incoming Email Index Excel Doc Conversions
- 18. SP2010 WFE1 SP2010 WFE2 Index partition 1 Query component 1 Query component 1m Microsoft SharePoint Microsoft SharePoint Microsoft SharePoint Microsoft SharePoint Foundation Incoming E-‐ Foundation Web Foundation Incoming E-‐ Foundation Web Mail Application Mail Application Microsoft SharePoint Windows SharePoint Microsoft SharePoint Windows SharePoint Foundation User Code Services Workflow Timer Foundation User Code Services Workflow Timer Service Service Service Service Search Query and Site Search Query and Site Settings Service Settings Service SP2010 App1 SP2010 App2 Microsoft SharePoint Managed Metadata Web User Profile Application Registry Service Foundation User Code Search Administration Application Registry Service Service Synchronization Service Service Microsoft SharePoint Business Data Connectivity Secure Store Service Crawler Business Data Connectivity Foundation User Code Visio Graphics Service Service SharePoint Foundation Document Conversions Web Analytics Data Central Administration Excel Calculation Services Secure Store Service Search Load Balancer Service Processing Service Document Conversions Document Conversions SharePoint Server Search Excel Calculation Services User Profile Service Web Analytics Web service Launcher Service Launcher Service Database Service Applications Search DBs Config Database Business Data Crawl db Connectivity * Example Farm Content Managed Metadata Property db Content State Service Search Admin db Content Secure Store Service Content Usage and Health Data Collection User Profile DBs Profile Profile Social Tagging Synchronization
- 19. Web Application Service Application Proxy Service Service Machine Service Machine Application Instance Instance Application Server Service Instance Service Instance Service Instance Database
- 20. Governance Challenges ¡ Service Applications ¡ Managed Metadata Service ¡ Excel Services ¡ Reporting Services ¡ Business Connectivity Services ¡ Team vs. Enterprise ¡ New Controls Twitter: @curryben @meetdux #dss
- 21. Prioritize Technical Features Twitter: @curryben @meetdux #dss
- 22. SharePoint Server 2010 Twitter: @curryben @meetdux #dss
- 23. Agenda ¡ Justifying Your SharePoint Investment ¡ Assess Organizational Readiness ¡ Understand Major Architectural Changes ¡ Map Business Needs to SharePoint Capabilities ¡ Prioritize SharePoint Solutions ¡ Appropriately Staff Your SharePoint Team ¡ Questions and Answers Twitter: @curryben @meetdux #dss
- 24. Educate and Engage the Business ¡ SharePoint is more than just a glorified network share ¡ Stress that SharePoint is a platform ¡ Tip: Address their pain points ¡ Provide high-level technology overview ¡ Discuss business challenges ¡ Map it to a SharePoint Solution Twitter: @curryben @meetdux #dss
- 25. Don’t Call It SharePoint! ¡ Enterprise-Wide Solutions ¡ Corporate Intranet ¡ Content Management ¡ Specific Solutions ¡ Employee Onboarding System for Human Resources ¡ Conference Room Scheduling System for Facilities ¡ Project Management Information System for PMs ¡ System Integration ¡ Custom Application Development Twitter: @curryben @meetdux #dss
- 26. Agenda ¡ Justifying Your SharePoint Investment ¡ Assess Organizational Readiness ¡ Understand Major Architectural Changes ¡ Map Business Needs to SharePoint Capabilities ¡ Prioritize SharePoint Solutions ¡ Appropriately Staff Your SharePoint Team ¡ Questions and Answers Twitter: @curryben @meetdux #dss
- 27. Keep Priorities In Order ¡ You can’t do it all! ¡ What business need should you solve first? ¡ What are common features that can be deployed? ¡ Project scope must be limited and specific ¡ What’s important? Time? Budget? Functionality? ¡ Tip: Involve decision makers in planning and prioritization ¡ Read “How to Prioritize Business Needs When Implementing SharePoint” http://go.meetdux.com/sbyv Twitter: @curryben @meetdux #dss
- 28. Do You Have a SharePoint Roadmap? ¡ A SharePoint roadmap can help organizations ¡ Quantify the budget, resources and effectiveness of SharePoint ¡ Allows priorities to be set ¡ Specifies what solutions are going to be deployed ¡ Iterative releases can provide immediate visibility ¡ Lower risk compared to big bang approach ¡ Tip: Successful delivery of high profile solution gets you brownie points ¡ Quick wins are essential for better buy-in and adoption Twitter: @curryben @meetdux #dss
- 29. Example Release Schedule ¡ Phase 1: Proof of concept or Pilot ¡ Phase 2: Replace intranet and file shares to improve collaboration ¡ Phase 3: Deploy value point solutions for HR, Operations and Finance ¡ Phase 4: Train users to build their own SharePoint solutions ¡ Phase 5: Integrate CRM and third party reporting platform ¡ See how EasyJet did it: http://bit.ly/74XwKH Twitter: @curryben @meetdux #dss
- 30. Agenda ¡ Justifying Your SharePoint Investment ¡ Assess Organizational Readiness ¡ Understand Major Architectural Changes ¡ Map Business Needs to SharePoint Capabilities ¡ Prioritize SharePoint Solutions ¡ Appropriately Staff Your SharePoint Team ¡ Questions and Answers Twitter: @curryben @meetdux #dss
- 31. Updating Skills ¡ Less team-centric collaboration, more enterprise collaboration ¡ Are your business analysts prepared? ¡ Are YOU prepared? ¡ Skills updates aren’t just about SharePoint ¡ Major changes in Branding & Design ¡ New Features and Services Twitter: @curryben @meetdux #dss
- 32. Staff Your SharePoint Project Realistically Committed Sponsor + Project Manager IT group • SharePoint developer • SharePoint infrastructure Business group specialist • SharePoint architect • SharePoint business analyst • SharePoint trainer • SharePoint designer Twitter: @curryben @meetdux #dss
- 33. Agenda ¡ Justifying Your SharePoint Investment ¡ Assess Organizational Readiness ¡ Understand Major Architectural Changes ¡ Map Business Needs to SharePoint Capabilities ¡ Prioritize SharePoint Solutions ¡ Appropriately Staff Your SharePoint Team ¡ Questions and Answers Twitter: @curryben @meetdux #dss
- 34. Questions? How did you like the presentation? http://meetdux.com/feedback Twitter: @curryben @meetdux #dss
- 35. Thank You!