PMP Chap 3 - Project Management Processes

By: Anand Bobade (nmbobade@gmail.com)
Chap 3 – Project Management Processes
Initiating Planning Executing Monitoring &
Controlling
Closing
Learn Project Management & prepare for PMP exam:
• Learn visually
• Detailed coverage of all PMP concepts
• Sample Questions

Don’t try to
remember
processes
Try to
understand
each process
Try explain it
to others.. It
will firm your
understanding

Project Management Processes
What is Process
Common Project Management processes
Process groups
Initiating Process group
Planning Process group
Executing Process Group
Monitoring & Controlling process group
Closing Process group
Project Information
Role of the Knowledge area

What is Process?
A set of interrelated actions & activities performed to
create a pre-specified product, service or result.
Interrelated
actions & activitiesProduct
Service or
Result
Requirements,
Specifications
Company Environment
EEF & OPA should be taken into account as input to
every process even if they are not explicitly listed in
the process specifications.

Types of Process
• Ensure effective flow of Project
throughout its life cycle
• Encomposses Tools &
techniques involved in applying
skills & capabilitites
Project Management Processes:
• Specify & create projects
product.
• Defined by product life cycle
and varry by application area as
well as phases of the project
life cycle
Product Oriented Processes:

Process group
Initiating Planning Executing
Monitoring &
Controlling
Closing
A logical grouping of project management inputs, tools and techniques,
and outputs.
Not project
Phases

Process group
Initiate new Project or Phase
Define Project Objective, Establish scope.
Plan how project will be executed & closed.
Perform the work
Track & review progress. Ensure compliance.
Perform Integrated change management.
Finalize all project activities.
Formally close phase or project.

Process group
All process groups can be conducted in a each project phase.
It is not Project life cycle Phases
Has clear dependencies
In-depended of application area or Industry focus.
Large complex projects are split into the phases.
Initiation processes carried out in each phases to validate
decision made in the previous phase.

Processes & Project success
For project to be successful, Project team should:
Select appropriate processes as per project objective
Use defined approach that can be adapted to meet requirements
Establish & maintain communication & engagement with stakeholders
Comply with requirement to meet stakeholder needs and expectations
Balance competing constraints

Common Process Interactions
Processes Overlap & interact in ways that are not completely detailed.
Application of processes are iterative & many processes are repeated.

Process groups are linked by the output which are produced.
Output of one process generally becomes an input to another process or is deliverable.

Initiating Process group
It define a new project or a new phase of an existing
project by obtaining authorization to start the project
or phase.
New Project or Project Phase
Project Manager is selected
Project charter is approved
Scope is Defined
Finance /budget is committed
Stakeholders are identified
Stakeholder expectations & understood

Planning Process group
It is the place where the PM, project teams decides
what they want, how to do, when to do, who to do,
money needed, time needed and so on.
Establish scope
Refine objectives
Defining products to be produced
Define work required
Sequencing work (schedule)
Estimating the resource( effort) & finalize schedule
Estimating costs (budget)

Executing Process group
Processes performed to complete work defined in PMP
to satisfy project specifications.
Directing and managing project execution.
Establishing and manage the project team.
Coordinating people and resources.
Monitoring team performance.
procurements.
Distributing information.
Performing quality assurance activities.

Monitoring & Controlling Process group
Those processes required to track, review, and regulate
the progress and performance of the project; identify
any areas in which changes to the plan are required;
and initiate the corresponding changes
Involves tracking, reviewing, and regulating project progress
Includes status reporting, progress measurement, and forecasting
Reports on scope, schedule, cost, resources, quality, and risks
Controls project and project document changes
Includes control of scope, schedule, costs, and risks
Formalizes acceptance of deliverables (called scope verification)
Records quality control results
Track
RegulateReview

Closing Process group
Processes performed to terminate formally all activities
of a project or project phase, & transfer of completed
product to others or to close a cancelled project.
Obtaining acceptance by the customer or sponsor (approval to close).
Releasing people and resources.
Reporting on team performance and lessons learned.
Updating or finalizing documents, project records, and results.
Close procurements.
Storing or archiving information.
Formally close project or phase.

Project Information
Significant amount of data & information is collected,
analysed, transformed and distributed.
The raw observations and
measurements identified
during activities
performed to carry out
the project work;
e.g. actual cost, actual
duration, and percent of
work physically
completed
Work Performance Data:
The performance data
collected from various
controlling processes,
analysed in context and
integrated based on
relationships across areas;
e.g. status of deliverables,
and forecasted estimates
to complete, etc.
Work performance
information:
A compilation of work
performance information
for consumption purpose
such as status or decision
making.
Work performance Reports:

Project Information
Significant amount of data & information is collected,
analysed, transformed and distributed.

The Knowledge area
Integration Scope Time Cost Quality
Human
resource
Communication Risk Procurement Stakeholder
Area of project management defined by its knowledge requirements &
described in terms of its component processes, practices, inputs,
outputs, tools, and techniques

The Knowledge area & Process groups

Review
What is Process?
Project Management processes
Process groups
Knowledge Areas
Project Information

Thank you!
Learn Project Management & prepare for PMP exam:
• Learn visually
• Detailed coverage of all PMP concepts
• Sample Questions

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