1) The document outlines the preventive maintenance program of Al Ayuni Investment and Contracting Company. It defines preventive maintenance and describes the goals of avoiding equipment failure and unplanned downtime. 2) Details of the planning, implementation, and documentation processes are provided. Formats for maintenance scheduling, part requirements, and task tracking are referenced. 3) Requirements for equipment, tools, and dedicated personnel are listed to properly support the preventive maintenance of all company assets. This includes service trucks, stations, and a separate vehicle for greasing tasks.

1. PREVENTIVE MAINTENANCEPREVENTIVE MAINTENANCE
AL AYUNI INVESTMENT AND CONTRACTING COMPANYAL AYUNI INVESTMENT AND CONTRACTING COMPANY

2. TABLE OF CONTENTS
PREVENTIVE MAINTENANCE DEFINITION1
OUR GOAL2
PLANNING AND IMPLEMENTATION3
OUR REQUIREMENTS4
MAINTENANCE DOCUMENTATION5
MAINTENANCE FORM AND DIAGRAM6
4
5

3. THE DEFINITIONTHE DEFINITION
(“PREVENTIVE MAINTENANCE”)
Preventative maintenance (or preventive maintenance) is maintenance that is
regularly performed on a component of equipment to lessen the likelihood of it
failing. Preventative maintenance is performed while the equipment is still working,
so that it does not break down unexpectedly. There are following three meanings of it.
1.The care and servicing by personnel for the purpose of maintaining equipment in
satisfactory operating condition by providing for systematic inspection, detection, and
correction of incipient failures either before they occur or before they develop into
major defects.
2.Preventive maintenance tends to follow planned guidelines from time-to-time to
prevent equipment and machinery breakdown.
3.The work carried out on equipment in order to avoid its breakdown or malfunction. It
is a regular and routine action taken on equipment in order to prevent its breakdown.
4.Maintenance, including tests, measurements, adjustments, parts replacement, and
cleaning, performed specifically to prevent faults from occurring.

4. OUR GOALOUR GOAL
 The primary goal of maintenance section is to avoid or mitigate the
consequences of failure of equipment. This may be by preventing the failure
before it actually occurs which Planned Maintenance and Condition Based
Maintenance help to achieve. It is designed to preserve and restore equipment
reliability by replacing all lubricants and filters on time as well as supporting
the repair team by informing them regarding worn components before they
actually fail.
 Preventive maintenance activities include partial or complete services at
specified periods, oil changes, lubrication, minor adjustments (will be done by
repair team but we will inform them), and so on.
 One of major drawback of our system is also that work shop take care of
records of major equipment’s and trucks only. But small cars, small generators
and dewatering pumps etc. are out of our preventive maintenance planning.
And we are depending on users to take care of them, but unfortunately lot of
revenue has been spent on repair because user did not care. We are planning
to bring all those equipment maintenance planning and servicing in our hand
to avoid failures.
 We wish to develop the ideal preventive maintenance program which will
prevent all equipment failure before it occurs. How it will work we will show you
as below.

5. PREVENTIVE MAINTENANCE
PREVENTIVE MAINTENANCE ADVANTAGEPREVENTIVE MAINTENANCE ADVANTAGEPREVENTIVE MAINTENANCE ADVANTAGEPREVENTIVE MAINTENANCE ADVANTAGE
ConceptConcept ConceptConcept ConceptConcept
1
It is predictable, making
budgeting, planning, and
resource leveling possible
2
When properly practiced, it
generally prevents most major
problems, thus reducing
Forced outages, “reactive
maintenance,” and
maintenance costs in general.
3
It assures managers that
equipment is being
maintained.

6. MAINTENANCE DOCUMENTATIONMAINTENANCE DOCUMENTATION
• DOCUMETATION PROCEDURE AND MANAGING QUALITY OF WORK
DONE
SERVICE TRUCK/ SERVICE STATION DIARY
(right click to open link)
• Each service truck and service station will have a diary to record their
daily tasks done.
• This record each page will be scanned and sent to head office on weekly
basses so that we have copy of this record, if some diary got damaged or
anything happen we will have record copy.

7. MAINTENANCE DOCUMENTATION
• PREVENTIVE MAINTENANCE DAILY REPORT
(Right click to open link)
• This daily report will be sent on daily basses to maintenance head. And it
will be encoded in ERP.
• Below are advantages of this report.
• Data encoded in system is being cross checked.
• Complete data will be encoded in system so that we can sort each and
every type of maintenance done, also we can sort any oiler complete
daily activity from ERP. And this is most important advantage in
terms of manpower management.
(Example sheet)
(Right Click to open link)

8. PLANNING AND IMPLEMENTATION
For planning of preventive maintenance, we will use below formats.
•PM planning monthly report from Site. (Right click to open link)
•This format will give us initial data from which we can make planning. From
this data we will create below three reports.
•PM schedule all sites (Right click to open link)
•A schedule will be on basses of monthly report planning. This will contain
two types of schedule.
•Sheet 1:- Equipment maintenance being done in hourly basses (meter
reading).
•Sheet 2:- Equipment for which service is being done in weekly bases.
(crusher trucks, small generators, air compressors Etc.)
•Requirement of parts from store & add stock request
(Right click to open link)
•This plan we will provide to stock controllers every month, for example items
needed for February we will provide them during first week of January. So,
that they have enough time to arrange stock.

9. PLANNING AND IMPLEMENTATION
Weekly Maintenance Task ( (right click to open link)
•This task will be prepared every Friday so that Saturday morning available for
each preventive maintenance In-charge to implement at site.
•And same format he has to send us back on every Thursday with remarks
which tasks were done and which were not done due to which reason
(equipment breakdown or idle, any other reason will not have accepted he
must inform by mail or call to direct manager so that issue should be solved
immediately).
Ensuring the tasks done are properly implemented direct on the
machine.
•This is an important task which is highly necessary to make sure that what is
documented it is actually done on ground. To do it we have following plan.

10. PLANNING AND IMPLEMENTATION
SERVICE TRUCK DIARY
•It is main hard copy of document which will be saved in service truck/ service
station as well as a same hard copy will be in head office as explained earlier
in start. This diary consists of driver’s cell numbers too from which we will
cross check randomly so that all our workers at site will know that it is being
checked and they will not write anything not done.
STILL CAMERA PER SERVICE TRUCKS/SERVICE STATION.
•Each service station & service truck can be providing one still camera. We
can use for below two purposes.
•Take snaps of each activity done.
•Take snaps of any leakage, grease not passing, or any problem in machine
and sent to Repair team to arrange.
•Note: - this picture data will be very high, and we will keep this Data in online
clouds, and later on monthly data we can remove from clouds & save into
DVDs.

11. PLANNING AND IMPLEMENTATION
COLLECTING USED ITEMS AND TAGS ON THEM WHILE FIXING.
•All filters when they are handed over to oiler before fixing will be marked by
permanent marker with date and equipment code. Those filters will be
checked randomly by our maintenance head or quality persons while visiting
sites. Also, used filters will be collected back to workshop by maintenance in-
charges.
•Oil changes will be stickered or tagged near the drain plugs by date and
meter reading to so that during site visit we can check documents and
physical proofs.
•We will provide facility of collecting used oil to all service trucks and if used oil
quantity found 75% of oil consumed means all oils where be replaced correctly
as system

12. OUR REQUIREMENT’SOUR REQUIREMENT’S
S.NO DISCRIPTION QTY REMARKS
01 300 liters compressor 01 for running pneumatic tools
02
water tank 1000 ltr or as per
capacity of service truck
01
to clean the equip in regular
intervals if st truck are short
then we will fix only washer
pumps capacity depend on st
truck03
high pressure washer 250 bar
pressure
01
04
oil drum with reeling's hoses and
meter
06
lubricants and greasing
separate pumps reeling's and
qty meters for each type of
lubricants to avoid the mixing
of oil
05 coolant drum with manual pumps 01 for coolant levelling
06 mechanical tool box and tools 01 carry out jobs
07 spare parts and filter box 1x1.5x5m 01 materials safety
08 box for collecting used filters 01
to maintain quality of work and
to save money

13. OUR REQUIREMENT’SOUR REQUIREMENT’S
S.NO DISCRIPTION QTY REMARKS
09
tank with motor for collecting used
oil
01
10 dc to ac inverter 01
to convert the vehicle battery
for any electrical tools (for this
we have to modify the dynamo
11 service truck diary 01 for daily work record
GREASING & AIR ELEMENT CLEANING VEHICLE
We should use separate greasing and filter cleaning vehicle. This is to
reduce burden on service truck and ensure quality of greasing and filter
cleaning which is most important part of PM system.
We will use single cabin pickup with air compressor and grease pump.

14. OUR REQUIREMENT’SOUR REQUIREMENT’S
Separate preventive maintenance In-charges
Right now, our R & M in-charges at site are much busy on daily repairs.
We should appoint separate preventive maintenance in charge for each
workshop, who will implement our plan and give us feedback reports. From
his reports, we will analyze quality of preventive maintenance plan for future
and bring more improvements.
STATIC PREVENTIVE MANTENANCE & SERVICE STATION
We will ensure availability of static preventive maintenance stations with
complete tools as well as cleaning facilities. It will be used for trucks,
medium and small vehicles at projects

15. OUR REQUIREMENT’SOUR REQUIREMENT’S
UNIFORM MODEL OF SERVICE TRUCK
•Below is advised model of service truck. We will add some
improvements then it will be uniform model for all available service
trucks.

16. OUR REQUIREMENT’SOUR REQUIREMENT’S
1 Pick up 1
For installation of Grease Drum & Air
Compressor
2
Air Compressor
With Reeling &
Hose
1
For Grease pump operation & Cleaning
Air Elements
3
Pneumatic Grease
Pump With Reeling
& hose
1 For Greasing
4 Oiler 1 Greasing & Air Element Cleaning
5 Driver 1 Pick Driver
Each Area should have Diagnostic tool with
operator to calibrate and evaluate each equipment
once a month and submit report for further action.
PREVENTIVE MAINTENANCE MANPOWER

17. OUR REQUIREMENT’SOUR REQUIREMENT’S
PREVENTIVE MAINTENANCE MANPOWER
Note: - One Truck would cover 50 Equipment's PM per month based on
Project area and carry out PM for only for Earth moving Equipment's not
the vehicles
1 PM Foreman 1
For Service Truck
Operation to Carryout PM
2 Mechanic 1
3 Asst. Mechanic 1
4 Tire man 1 Tire man and Auto
Electrician should be
working in workshop5 Auto Electrician 1
Trained and skilled manpower play important roll to carryout proper PM, Existing
employees should be re-trained. Without proper training, employees could damage
the machinery or even injure themselves or others.

18. PREVENTIVE PLAN DIAGRAM
P/M PLANNERP/M PLANNER
BB
EE
CC
DD
AAPM planning monthly report from Site
. (Right click to open
link)
PM schedule all sites
(Right click to open
link)
Requirement of parts from
store & add stock request
(Right click to open link)
PM Team additional
tools (camera and diary
for reporting)
Weekly Maintenance Task
(right click to open link)

19. IMPORTANCE OF OIL ANALISYS
01 02 03
Oil analysis is like a
blood test. A blood
test can tells if
cholesterol is too
high, for instance,
which allows the
doctor to treat the
problem before it
reaches stroke or
heart-attack level.
Oil analysis allows
technicians to treat the
problem before it
becomes a
catastrophic failure.
We can assure also
that required oil refill
in specific engine ,
transmission
differential and
hydraulic system
“Workshops should recognize the value of oil analysis and
understand it. Lot of chrome may be a ball bearing problem”

20. IMPORTANCE OF OIL ANALISYS
04 05 06
Everything we do,
every component,
every drain interval is
sampled, trend
everything and also
do particle counting
on every PM,
especially on Heavy
Equipment's and
large hydraulic
system. Also
re filter to keep the
machines clean."
Oil analysis helps
determine if one
element in an engine
is rising or not, If it is,
that element in an
Engine might come
from rod bearings,
cam bearings or oil
cooler. "Oil analysis
could be used to
pinpoint the problem.
.
It's the cornerstone of
any preventive
maintenance program.
It's also a key that tells
when to replace
or rebuild a piece of
equipment."
“Oil analysis is meaningless if we
don't train the Mechanics to analyze
the data properly."

21. THANK YOU
AL AYUNI INVESTMENT AND CONTRACTING COMPANYAL AYUNI INVESTMENT AND CONTRACTING COMPANY