The project execution plan (PEP) establishes how projects will be executed, monitored, and controlled. It communicates project objectives and how they will be achieved. The major elements of a PEP are scope definition, goal statements, quality/technical specifications, resource allocation, and project scheduling. Scope definition clearly defines the project goals. Goal statements list deliverables, milestones, and risks. Quality specifications use precise definitions and measurable standards. Resource allocation identifies needed staff, money, and time. Project scheduling divides work into chunks and sets time-bound milestones, accounting for risks and exceptions to plans.

1. BY
DR.MAIMOON SULTHAN

2. The project execution plan (PEP) is the
governing document that establishes the means
to execute, monitor, and control projects.
The plan serves as the main communication
vehicle to ensure that everyone is aware and
knowledgeable of project objectives and how
they will be accomplished.

3. The major elements of a project
execution plan are:
Scope definition
Goal statements
Quality and technical specifications
Resource allocation
Project scheduling

5. Scope Definition
Scope definition entails defining what the project intends
to achieve in specific terms.
For instance, if the aim of the project is to “upgrade the
information technology infrastructure in the organization"
the scope definition in the project execution plan example
translates this broad and vague objective into a specific
scope based on output.
As “to provide a new computer on every desk, with all
appropriate software installed and ready to operate, and
each computer linked through a network."

6. Statement of Goals
The statement of goals lists out specific project
requirements such as key project deliverables,
milestones, and the project life cycle.
The goal statement also explains:
Why the project is carried out, the purpose
served by the project, and the expected benefits
from the project
The unique challenges that the project
overcomes.
The risks associated with the project and how the
project plan will overcome such risks.

7. Quality and Technical
Specifications
one important element that needs inclusion
in the project execution plan is quality or
technical specifications of the work processes
and output.
The achievement of such stipulated
standards determine the successful execution
of the project.

8. The parameters of quality and
technical specifications include the
use of:
Clear and precise definitions for
concepts and terms.
Measurable descriptions. For instance,
“latest computers" are not measurable,
whereas “computers with 2GB of
memory" is a measurable quality
standard.

9. Attainable standards. For instance,
“upgrade all the computers in the office to
Dual Core Processors and 2 GB memory
within two weeks" is an attainable goal, but
“upgrade all the computers in the office to
Dual Core and 2 GB memory overnight to
ensure non-interrupted service" may be
impossible in large companies

10. Time bound definitions. For instance,
“upgrade the computers soon" is vague,
whereas “upgrade the computers within
two weeks" is a precise and time bound
specification.
The level of quality desired in the project
usually depends on the project budget,
which is usually determined by the
customer.

11. Allocation of Resources
The elements of scope, goals, and
quality define in clear terms what the
project hopes to achieve.
The next element of a project
execution plan is the allocation of
resources to achieve the stated goals
and quality standards.

12. Resources include
Staff with knowledge or skill sets
Money to buy equipment and
Time considerations.

13. Project Scheduling
Scheduling the project is a very important
element in a project execution plan.
The best approach is to divide the project
into small units or chunks and set time bound
milestones of achievements, mutually
acceptable to all stakeholders.
Examples: Gantt Charts that list what will
happen and when , Critical Path Method
(CPM) and PERT charts.

17. One important consideration with
project scheduling is the need to be
ready for exceptions.
In practice, schedules rarely stick to
their planned courses and go awry owing
to many reasons such as late supply of
input data or raw materials, disruptions
in resources, faulty planning,
underestimating the time requires, and
forced changes to the schedule owing to
external factors.

18. The project manager needs to make
floor level adjustments to return the
schedule to track.
Very often, meeting agreed
delivery schedules require project
acceleration by working tasks in
parallel modes.
This depends on the state on
dependencies, or the extent to which
the start of one function depends on
the completion of another task.

19. Another important consideration
when scheduling projects is setting
tolerances for risks, quality
standards, budgets, and even
deadlines. This does away with the
need to continually seek guidance
from the customer.

21. 10 Steps To Creating A Project Plan
Step 1: Explain the project plan
to key stakeholders and discuss
its key components.
Step 2: Define roles and responsibilities.
Step 3: Hold a kickoff meeting.
Step 4: Develop a Scope Statement.
Step 5: Develop scope baseline.

22. Step 6: Develop the schedule and
cost baselines.
Step 7: Create baseline
management plans.
Step 8: Develop the staffing plan
Step 9: Analyze project quality and
risks.
Step 10: Communicate!

23. Organizational Considerations
One important but often overlooked
element of the project execution plan
is organizational considerations. This
entails:
Details of the project manager and
other key personnel responsible for
different aspects of the project, with
their duties and responsibilities.
Decision making authority for
specific components of the project.

24. The reporting relationships of the project
team members.
The general approach of undertaking the
project, whether the project gets a
dedicated team, whether a matrix type of
organizational structure is adopted, or any
other model.
Method of coordination and reporting.
Method of project monitoring and status
updates.
A properly crafted project execution
plan is the foundation to a successful
project.

25. THANK YOU