This document proposes automating a company's manual time and attendance system using a web-based software. The proposed software would allow for complete online management of attendance, leaves, and payroll integration. It would include features like self-service modules, automatic reports, flexible configuration options and notifications. The software would collect attendance data from various time collection devices through a centralized server and database.

2. T&A - Overview
Current scenario : Manual
Long Traditional Registers to maintain attendance
Proxy Attendance
Traditional Time Card System
Different Attendance Norms for different category of employees
Manual payroll calculations
Delayed Salaries
Proposed process : Automation
using WebTechnology
Complete Web based Software
No Proxy Attendance
Automatic Reports
Easy Configuration of Attendance Norms
Integrations with Payroll Systems
Easy Leave Management

3. Benefits
Functional Benefits
Complete web based software
Employee Self Service Module to apply for leaves to superiors, approve / un-approve leave of subordinates
User defined dynamic Masters
User defined Legends like CL,PL, Present, Absent
Marking attendance using SMS
Web based Reports, Alerts, Charts
Online Attendance / Shift / Leave Management System
Smart E-mail notifications for timely timesheet, Submission, Approvals
Can be Integrated with HR / ERP / Payroll systems

4. Architecture
T&A Device
of Make 1
T&A Device
of Make 2
T&A Device
of Make N
Internet/
Intranet
T&A
Server
ESS 1
Admin
ESS ‘N’
Devices of various Brands
get connected to the central
server using Internet/MPLS
Swipe records from
different devices
are downloaded in
T&A database

5. T&A Modules
ADMIN
T & A
Server
EMP1 EMP 2 EMP ‘N’
HOD
Internet/
Intranet
Admin Module: Creates
Database for Employees,
Attendance, Leave Rules
EMP Self Service
Module: Apply for
Leave, OD etc. View Self
Attendance
EMP Self Service
Module:(HOD):
Approves/ Un-approves
Subordinate leaves, OD
Entries, Manual Entries
etc

6. DashBoard
Displays
Employee
Gender
Wise
Displays
Currently
Monthly &
Yearly
Displays
Attendance
Details For
previous day
Dash Board to display the
Attendance, Leave summary and
Branch Wise Salary

7. Employee Master
Employee Master to add all details of Employees
such as Emp Code, Name, Address, Joining date,
Confirmation Date, Designation, Photo Upload,
Weekly Off, & Assign Office Timing.

8. Group Parameters- Late/Early Parameter
Defines Late/Early Parameters ,
Attendance Calculation Date,
Actual Working Hour Of The Day,
Over Time Adjustment .

9. Group Parameters- Holiday Parameter
Holiday Calendar
Set Holidays Calendar & Year
Wise

10. Leave Parameter
Assign Leaves Particular Branch
& Employee Wise And Set
Periodicity Monthly Or Yearly.

11. Leave Application
Employee Can Send leave
Application To Admin Or His
Reporting Person.

12. Leave Approval
Admin Or Reporting Person Can
Accept, Reject, & Put On Hold.
Employee Get The Leave Status
By SMS Or Mail

13. Salary Structure / Allowances
Admin Can Set Formula
Employee Categories
Wise & Set Value in
Percentage Wise Or Fix
Select The Allowances
Type As Like D.A,
H.R.A,
Med All etc.

14. Salary Structure / Deductions
Admin Can Set Formula
Employee Categories
Wise & Set Value in
Percentage Wise Or Fix
Select The
Deductions Type
As Like P.T ,P.F,
ESIC etc.

15. Salary Structure / Salary Master
Master Page Of Salary
Entry .

16. Loan Setup
One Time Setup Of
Loan Details With Auto
Calculate System.

17. Loan Details
Loan History Of Employee Direct
Deduct From Salary Till Due Date.

18. Salary Slip Of Employees
Auto Generated Salary
Slip

19. Reports- Filters / Salary Report
Branch Wise Salary Reports
Selected Columns
will be displayed
in the Reports

20. Reports- Filters / Staff Count
Staff Count Of All
Branches

21. Reports- Filters / Attendance Report
Attendance Report Year And
Month Wise For Particular
Employee

22. Reports- Filters / Over Time
Over Time Report Year And
Month Wise For Particular
Employee

23. Reports – Attendance For All

24. Reports – Attendance Branch Wise

25. Reports – All Punch

26. Branch Wise Salary Reports

27. Employee Self Service Module – For Employees
Entry self Details

28. Employee Self Service Module – For HODs
Chat Module
display group
message. Also
known as ‘Notice
Board’

29. Employee Self Service Module – For HODs
ESS Module for
employees gives
facility to Display his
salary slip &
Attendance Sheet

30. Online HR work flow
1 2

31. Software Characteristics
.Web Based Software
OS : Any Windows Or XP Server (32 or 64 bit)
Database : SQL and Oracle
Browser : Run at Any Browser
User Defined : Login & Password
Optional : Access Control Process

32. Integrations
VMS
TND
CMS

33. Densoft Infotech Pvt Ltd.
Bombay Mutual Terrace,
534, Sandhurst Bridge
Opera House, Charni Road,
Mumbai - 400007, India.
Mobile: 91-8879671709
For any further enquiries email us at : contactus@easypay.net.in