Smart hr

HR & Payroll Software - Easy, Accurate & Affordable!
WWW.SMARTDRIVELABS.COMWWW.SMARTDRIVELABS.COM
WWW.SMARTDRIVELABS.COM

OVERVIEWOVERVIEWOVERVIEWOVERVIEW
SmartHR is a revolutionary system that promises to take the pain out of HR Management.
SmartHR manages staffing, induction, HRIS, attendance, leave, payroll, training, appraisals i.e. all
such HRMS activities from candidate entry till employee exit.
SmartHR modules shape an intersection in between human resource management (HRM) and
information technology. It merges HRM as a discipline and in particular its basic HR activities and
processes with the information technology field .The beauty of opting for our integrated software is
that you do not need to worry about multiple data entries, multiple master creations or data
migration hassles. SmartHRMS is very user friendly and is adaptable to any kind of industry.
Our HRMS Product has got 2 Versions:
Licensed version
SAAS Version – Software As A Service
MAINMAINMAINMAIN MMMMODULESODULESODULESODULES
All the modules in our HRMS product are seamlessly integrated, have workflows enabling employee to
department interaction and vice versa, have provisions for user defined dynamic reporting and alerts
as built in features.
Recruitment Management Module
Payroll Management Module
Employee Data Bank
Employee Self Service
Attendance Management Module
Leave Management Module
Training Management Module
Performance/Appraisal Management Module

RECRUITMENT MANAGEMENT MODULE (RMS)RECRUITMENT MANAGEMENT MODULE (RMS)RECRUITMENT MANAGEMENT MODULE (RMS)RECRUITMENT MANAGEMENT MODULE (RMS)
RMS is an end-to-end software solution to make the recruitment process methodical and
process-oriented for the recruitment team thereby increasing the HR team efficiency and ensuring
long term success.
The primary objective of Position Management is to provide a method to track, manage and report on
current and historical position data. Examples include:
Create and track position data and history.
Process employee appointments by position.
View incumbent, position, and budget histories.
Vacate and/or eliminate positions.
Track and report on budgeted positions.
Track and report on location of positions.
Access trending data on position classifications, locations and histories.
Enable position control for certain types of positions.

PAYROLL MANAGEMENT MODULE (PMS)PAYROLL MANAGEMENT MODULE (PMS)PAYROLL MANAGEMENT MODULE (PMS)PAYROLL MANAGEMENT MODULE (PMS)
Our Payroll Management System is designed to make the administration and management of employee’s
payroll easy and efficient. It is a web-based system, fast, reliable and extensible to suit the needs of small to large
organizations. There are various easily customizable parameters at the user level for allowances, deductions etc.
The system takes care of TDS, employee’s investment details, leave, overtime, loans and advances, LOPs etc. All
statutory reports towards Provident Fund, ESIC, Professional Tax, Income Tax etc. can be generated from the
system itself.
Key Features
It saves and provides complete information of employee’s profile with detailed employee report, employee
monthly salary report, monthly EPF / ETF report, employee list department, designation, category and
section wises.
This applications helps to maintain pay slips, pay sheets, pay summaries, salary advancement’s, fixed
allowance and deductions, monthly allowance and deduction’s, over time calculation’s, no pay deduction,
payee tax report, OT, no pay detailed report, late minutes deduction report, signature sheets, loan
maintenance, coin analysis, salary pay to bank
It provides auto-fill facility to accelerate the attendance, payroll & employer contributions processes.
It guarantees an accurate salary processing, employee statutory deductions & employer statutory
contributions with the help of predefined processes
It supports user-defined production units i.e., attendance, production & time based units
It provides the facility to create user-defined earnings and deductions pay heads

EMPLOYEE DATA BANK (EDB)EMPLOYEE DATA BANK (EDB)EMPLOYEE DATA BANK (EDB)EMPLOYEE DATA BANK (EDB)
The EDB Module maintains all relevant employee related information, including different types of personal
information, detailed qualifications and work experience, job related information etc. Information captured in this
module is utilized by all other modules, thus eliminating data redundancy.
Features:
Employee information (Date of birth, SSN, nationality, ethnic race etc.)
Employee reporting structure (Assign Supervisor)
Work Experience
Education and Skills details
Track Memberships ,passport , visa and License types
Job/Position information
Contact and dependant information
Payment details (Pay Grade & Salary)
This module helps the user to store exhaustive personnel data of employees like joining details, previous
employment details, qualifications, skills, salaries etc. It provides user to define his own parameters like
departments, locations, grades etc. It stores full-fledged correspondence letters like transfer letter, relieving letter,
promotion letter etc. It also provides exhaustive user defined query facilities.
Benefits
Acts as a centralized repository for all the Employee data in an organization.
Allows HR department generate various forms of reports like Welcome letter, Appointment letter, Induction
letter, Experience letter, relieving letter and other variety of routine letter/report generation.
Manage and configure the reporting structure and related user roles and privileges.
Employee lifecycle management from entry to exit including induction and exit interview scheduling.
Automated workflow based resignation, termination, reassignment, promotion, transfer, increment and
confirmation activities.
Single interface to allow HR easily configure and manage various business rules.
Search, View, Edit and upload employee information including personal details, experience details,
statutory details, educational details and other employee details.
View employee database history.
Configure your reports using Report Generator.
360 degree view of an employee.
Improve decision-making process with ready access to information for analytics, MIS, resource reallocation,
augmentation and succession planning.
Reduce time spent on routine letter generation activities with template driven letter generation module.
Implement alerts and reminders (via email) on pending or upcoming events like - confirmations, inductions,
resignations, birthdays, anniversaries etc. to ensure SLA(s) and smooth delivery of HR services.
Role based access to the system ensures data security and ownership. Implements right data to right people
at right time

EMPLOYEE SELF SERVICE (ESS)EMPLOYEE SELF SERVICE (ESS)EMPLOYEE SELF SERVICE (ESS)EMPLOYEE SELF SERVICE (ESS)
The Employee Self Service module is a powerful tool to eliminate 90% of your phone or email transactions as far as
employee payroll is concerned.
Key Benefits
Instant, online access to information (payslips, YTD Reports, etc.)
Faster response & turn-around time.
Automatic email alerts to employees, managers or administrators on application, status updates, etc.
Asynchronous communication eliminates waste of time due to "Phone Tag"
Big reduction in transaction costs.
Major time savings lets you focus on strategic work.
Better communication, less stress & higher employee morale.
Key Features
In the employee self service module, the employee can access the folowing
Payslips
YTD Summary
Loan Statements
Trouble Tickets
Leave Workflows
Team Info

Attendance management moduleAttendance management moduleAttendance management moduleAttendance management module
Attendance Management System automates time and attendance tracking and delivers accurate information.
Eliminate the tedious, error prone manual system and stop losing money due to unwarranted and inflated costs.
Hardware independent: gather time data from any device: magnetic, biometric, RFID, barcode, etc.
Make labour allocation, production planning and shifts allocation systematic and eas.y
Collect attendance and time-office data at the point of origin and eliminate delays.
Automatic collation of shifts, swipes, holidays and leave information of employees make attendance
process hassle free.
Rule builder to define absent marking criteria, hours worked, overtime (OT) etc.
Generates real time, accurate and handy reports to support strategic decision makers.
Automatic reminders or mail intimation on various events to employee, manager and administrators.
Our attendance software enables error free tracking of employees' time at work. It collates information from
various sources like swipe system, leave records, holiday calendars, shift rosters, etc. to provide you an integrated
view of employee attendance. Extensive MIS reports are available at both summary and detailed level. Since it is a
completely web based attendance solution, it connects all stake holders with no effort and keeps everyone in the
loop. Tracking and managing time and attendance of people at work is a tedious task, especially when it's a manual
system. With our attendance web-based software, you get real time information by integrating people and
processes through technology.

LEAVE management moduleLEAVE management moduleLEAVE management moduleLEAVE management module
Leave management encompasses the processes employees use to request time away from work and supervisors
use to grant or deny leave based on organization policies. Leave Management Module features a versatile leave
management module that handles all aspects of leave management. Leave management processes hold an
important place in organizational policies simply because paid time off has a significant financial impact on a
company's bottom line. Employers are therefore always looking for paperless, effective solutions that reduce or
eliminate the margin of error in leave benefits calculations.
Easily configure your company's leave policy without any compromise
Track all employee leave transactions like credit, debit (availing), cancellation, encashment, etc.
Track opening, closing & to date leave balances. Automatic monthly, quarterly or annual leave crediting as
per company policy.
Various workflows for leave grant, leave application, leave cancellation, encashment, etc.
Facility for HR administrator to post leave transactions & update leave card of employees. Year end
accounting & adjustments related to encashment, carry-forward, etc. Leave Editor for editing or overriding
posted transactions.

PERFORMANCEPERFORMANCEPERFORMANCEPERFORMANCE management modulemanagement modulemanagement modulemanagement module
Objective and standardized approach to the Appraisal process throughout your entire organization. Unlimited
number of criteria with their respective “weights” in the appraisal process can be set for each profile within each
dept.: user-defined appraisal criteria, value for each criterion, appraisal sessions, individual appraisal findings,
overall grading based on values and recommended actions.
Performance management is the process of tracking performance against goals while identifying opportunities for
improvement. A lot of managers think that performance management is just about looking at the past when in fact,
it is about the future.
The Performance Review module commences with establishing Performance Plans. The system allows for three
ways to construct the Goals for the Plans:
Employees can draft their own Performance Plans for approval by their supervisor Supervisors can write
Performance Plans for their team members, ideally using a consultative approach.
Your Company Administrator can centrally develop the Performance Plans in consultation with managers.
The next step in the model is to identify any Learning & Development needs of employees, to equip them to
deliver the Performance Plan outcomes. Learning & Development Plans are defined and managed through
the Learning module.
Supervisors then monitor employees’ progress towards goal achievement, providing coaching where
necessary and recording initiatives in the Coaching module.
At the end of the review cycle, performance outcomes are rated and results reported. The Performance
Review module allows for the optional calculation of incentives based on performance results.
The module also contains a Talent Development section where supervisors define the talent potential of
their people and outline development plans for targeted people. Talent Development assessment outcomes
are then used as feed-in source data for the development of Succession Plans, using the Succession
Planning module.

TECHNOLOGYTECHNOLOGYTECHNOLOGYTECHNOLOGY
Microsoft .Net
Microsoft V.B
Internet Explorer (recommended)
Microsoft SQL Server® 2008
Microsoft Windows Server 2003 or 2008
Microsoft SQL Server 2008 Reporting Services
C#
3–Tier Architecture
32– or 64–bit
Security Concepts
Each user accessing the SmartHR has a user ID, and each user ID is associated with a password. You probably want
to establish the same level of security access for a group of users (not just one user), and the application lets you
create security groups and establish security access right for each group. A security group is a collection of one or
more user with the same access rights. Each security group has a name, and each user (other than the system
administrator) is a member of a group. In order to assign individual users to a group, user groups must be defined
through the user group definition form. This entity is used to segregate users into groups for ease of access
management, where a group of users that need to have the same access level are segregated into one group.
Audit Trail Management System
Combined with the security system is an Audit Trail Management System that enables the user to track and monitor
all changes made to the organization data by any user.
Reporting
SmartHR Applications provide a large number of pre-built standard HR reports in support of management,
programming and operations reporting. Additionally any Reporting tool such as Crystal Reports can be used to
generate user-specific reports.

SMARTDRIVE LABS TECHNOLOGIES INDIA PVT.LTD.
Contact us :
OFFICE ADDRESS:
# 521, 4th
Main, 4th
Block
HBR Layout
Bangalore 560 043
Phone: +91-80-49531111
Contact us : info@smartdrivelabs.com

Smart hr

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