This document provides information about TopSource, an outsourced payroll processing company. It details TopSource's experience, quality processes, infrastructure, and the benefits of outsourcing payroll to them over handling it in-house, such as reducing costs and risks. Key services mentioned include end-to-end payroll processing, statutory compliance, a web-based payroll portal, and leave management system.

2. Key Contents About TopSource Why do we exist? How do we solve problems? Our Experience in Payroll Processing Our Approach ‘ PayOne’ – Web based payroll portal Online Leave Management System Quality Infrastructure In-House Vs Outsourced Payroll TopSource – your outsourcer of choice

3. About TopSource Offices in – India & UK Mumbai, Pune, London & Kent 14000 Sq.ft. Operation Center Core team of CAs & IT Professionals In-house IT Infra. & Systems Total Team of 180+ People

4. About our Clients 200 + Clients India & UK 150000 Payslips/Month IT-ITES Manufacturing Engineering Telecom Pharma Internet Media Consulting Shipping

5. Why do we exist? TopSource Free up Time Process Timely & Accurate Payroll Scalability & Flexibility Save Money Reduce Risk Reduce Salary info. leakages

6. How do we solve problems? Free up Time Process Timely & Accurate Payroll Scalability & Flexibility Save Money Reduce Risk Reduce Salary info. leakages With Competitive rates well mapped processes & documentation With Qualified & Experienced CAs & Payroll Professionals With Technical & Human Security measures. Payroll team with data & process backup . With In-house S/D & IT team at 10K sq.ft office

7. Sample Payroll Process Flow

8. Our Experience in Payroll End-to-end payroll processing Payslips, banking upload, TDS, professional tax, e-TDS and statutory returns filing, etc. Standard and bespoke reports Statutory reports – Form 16, 12BA, Q24, 27A Provident Fund Forms 12-A, 3-A, 6-A, 5, 10 Bonus, ex-gratia, overtime, leave encashment, PF Loans and advances tracking EMI calculation for loans Arrears calculation Payroll journal preparation All annual reports

9. Our Experience in Statutory Compliances Provident Fund A/c opening, Nomination for new joinees Computation of PF contribution Monthly Filing of Form 5, 10, 12-A Filing of annual returns in 3A, 6A in March Help the employees in filling of form 10C, 13, 19 etc. for withdrawal/ Transfer of outgoing members ESIC Preparation of monthly ESIC challan Maintenance of Form 7 in ESIC register Preparation, verification and submission of all statutory forms Collection of temporary and permanent insurance cards Labour Welfare Fund Preparation & filing of Half Yearly return Profession Tax Preparation & filing of monthly challan

10. Document key processes Identify risk areas Determine workflow flow dynamics Run trial and/or parallel Adjust processes to improve service Our Approach to Outsourcing

11. PayOne TM Web-based Payroll Employees can have secured access to ‘PayOne ’ Individual login and password for payroll transactions See and download historical payslips Update Investment Declarations Review latest income-tax computation Raise queries online - will get answer within 24 hrs 100% secured and restricted access to only self records

12. LMS Web-based Leave Management System Employees can have secured access to ‘Leave Management System ’ Works in three levels – Employee User, Manager, Admin Employees can apply for leave online, can see leave records like – Leaves - Availed, Accrued, Encashed & Balance Respective Managers can View/Approve/ Reject leave applications for their team members and system generates auto-mailers for the actions taken Complete flexibility to define any type of leave policy Multiple leave policies can be defined based on types of leave (PL,SL,CL etc.), locations, group of people (Staff, Workers, Top Managers etc.), nature of work etc. Employees can be assigned to leave policies and the assignment can be changed online. Reports are available for leave tracking, MIS. and for interface to Payroll. 100% secured and restricted access to only self records for employees and managers.

13. Project Support One Project Manager owns day-to-day relationship, supported by his ops team for payroll and PF One Programme Manager available for process escalation One Director available for further escalation and all business issues

14. Quality We are serious about quality We have a focused QA group responsible for QA and process improvement We invest in rigorous quality checks. We do 100% QA for: All employee amendments Every email containing instructions for payroll All banking information Estimated/Actual investments for the purpose of calculation of IT All statutory reports, challans

15. Infrastructure 5 Mbps bandwidth Additional bandwidth available on demand Dual back-up power supply via generator and UPS On premise back-up for all workstations

16. Infrastructure Batch management , daily ongoing data back-up facility and clear disaster recovery plans Linux-based proxy server and firewall for Internet and data security Anti-virus protection on all workstations and servers All workstations are password protected with regular periodic forced change of passwords Restricted access to documentation to concerned and responsible personnel only Log time-in / time-out in access control register 24x7 manned security for the STP NDA signed with all employees

17. Done by TopSource Not Done Query Handling Done by TopSource Not Done Statutory Compliances – PF, PT, ESIC, LWF Done by TopSource Not Done E-TDS Filling Done by TopSource Not Done F& F Cases & Form 16 Done by TopSource Not Done Investments Verifications End-to-end Payroll Much Wider Scope of Payroll Services No Cost Yes Salary Information Leakage & Other issues Opportunity Cost No Cost Yes Seat Cost x Number of People into Payroll Infrastructure Overheads Yes Retaining Cost Yes Salary Cost Yes Training Cost No Cost Yes Recruitment Cost People Cost Yes Maintenance/AMC Yes Cost of Analysis/Study Yes Administration Yes Software Training and Operation Yes Software Development & Customization Yes Database Licenses Yes Software Licenses No Cost Yes Hardware Systems Cost Payroll Outsourced to TopSource Payroll Done In-house with Software Various Cost of Resources

18. TopSource Your Outsourcer of choice Continuous process improvement Experts managing the teams Rigorous implementation planning Detailed process study supported by documentation, ready for internal and external audits Global experience at competitive price Excellent client references

19. Thank You!