Thank you for the presentation on parliamentary procedure. I have learned a lot about how to effectively conduct meetings using proper motions and voting methods.

1. Parliamentary Procedure
Making meetings more effective

2. Seminar Objectives
1. State the purposes of following parliamentary
procedure.
2. Recognize the five basic principles of parliamentary
procedure.
3. Identify steps involved with presenting a motion.
4. Recognize various methods of voting.
5. Differentiate the types of motions.

3. Purposes of
Parliamentary Procedure
1. To give every member a chance to be heard.
2. To allow everyone to participate.
3. To establish and maintain order in a meeting.
4. To prevent confusion when discussing meeting’s
agenda.
5. To keep meeting moving.

4. Principles of
Parliamentary Procedure
1. Discuss one subject at a time.
2. Allow full and free discussion of each idea presented.
3. Treat all members with justice and courtesy.
4. Carry out the rule of the majority, and respect the rights
of the minority.
5. Bring together the wishes of all group members to form
a cooperating, united organization.

5. Motion
• A motion is a formal way to bring an idea ,
proposal, or plan of action before a group.
• A motion is part of an orderly way to conduct
business using parliamentary procedure.
• A motion calls for discussion and action by the
group.

6. Discussing a Motion
1. A member who wants the organization to do something
makes a motion by addressing the presiding officer.
2. The member must be called on by the presiding officer.
3. The member make a motion by saying, “I move…
4. The motion is then seconded by another member.
5. The presiding officer restates the motion and asks for
discussion.

7. Discussing a Motion
6. Discussion is held on the motion.
7. The presiding officer repeats the motion and says, “Are
you ready for the question? All in favor say Aye; all
opposed say No.”
8. A vote is taken to ask who is in favor of and who is
opposed to the motion.
9. The presiding officer announces the result and declares,
“The motion is passed.”-OR- “The motion is lost.”

8. Making Another Motion
Before another motion can be made, a motion that
is seconded must either be:
•Voted on
•Withdrawn
•Amended
•Tabled

9. Withdrawing a Motion
Both the person who made the motion and the
person who seconded the motion must agree that it
be withdrawn.

10. Types of Motions
• Privileged Motions
• Incidental Motions
• Subsidiary Motions
• Main Motions

11. Privileged Motions
• A privileged motion deals with a special matter
of pressing importance and does not relate to the
business on the floor.
• Privileged motions are the highest ranking
motions, taking precedence over all other
motions.
• They can interrupt any business on the floor,
without requiring debate or discussion.

12. Privileged Motions
Types of Privileged Motions
MOTION DESCRIPTION
Adjourn Ending the meeting
Call for the Orders of the Day Requiring the agenda be followed
Fix the Time to Which to
Adjourn
Setting the time for the next
meeting
Question of Privilege Allowing members to make
urgent requests about the rights
of the assembly and its members
Recess Taking a short break in a meeting

13. Incidental Motions
• An incidental motion comes from another
motion.
• It is always directly related to the business on the
floor.

14. Incidental Motions
CHARACTERISTICS
•Incidental motions take precedence over main motions and
subsidiary motions but yield to privileged motions.
•They must be decided before the meeting can continue.
•They must be decided before other motions.
•They cannot be amended.
•They cannot be debated, except for the motion to Appeal.

15. Incidental Motions
TYPES OF INCIDENTAL MOTIONS
MOTION DESCRIPTION
Appeal Challenging the Chair’s ruling
Consideration by Paragraph Separating a long document or
motion into different parts and
voting on each part separately
Division of the Assembly Calling for retaking a vote
Division of a Question Separating the main motion into
different parts to vote on each part
differently

16. Incidental Motions
TYPES OF INCIDENTAL MOTIONS
MOTION DESCRIPTION
Objection to the Consideration of a
Question
Avoiding motions that are off the
topic or disruptive
Point of Order Compelling the Chair to adhere to
the rules of the assembly
Request (Parliamentary Inquiry,
Point of Information, Reading
Papers)
Making inquiries about the
business at a meeting and asking
permission for meeting-related
activities
Suspend the Rules Temporarily setting aside the
organization’s rules

17. Subsidiary Motions
• A subsidiary motion is linked to a main motion to
aid in its disposition.
• Subsidiary motions can be made while a main
motion is still being considered.

18. Subsidiary Motions
CHARACTERISTICS
1.A subsidiary motion can never stand alone. It is always
applied to another motion.
2.It always changes the status of the motion to which it is
applied by modifying it in some way.
3.It must be decided before the assembly can act on the
main motion.

19. Subsidiary Motions
TYPES OF SUBSIDIARY MOTIONS
MOTION DESCRIPTION
Amend Tailoring a motion to be more
specific and acceptable
Commit to Refer Sending a motion to a committee
for further study
Lay on the Table Setting aside a main motion to deal
with more urgent business
Limit or Extend Debate Decreasing or increasing the time
to debate an issue

20. Subsidiary Motions
TYPES OF SUBSIDIARY MOTIONS
MOTION DESCRIPTION
Postpone to a Certain Time Moving consideration of the
motion to a later time
Postpone Indefinitely Removing the motion from
consideration during the current
meeting or session
Previous Question Closing debate and forcing an
immediate vote on the motion

21. Main Motions
• A main motion introduces a new item of business, the
matter to be considered by the assembly.
• It can be ruled out of order if it conflicts with the
organization’s by-laws, constitution, standing rules or
any resolution already agreed upon.
• Only one main motion can be considered at a time.

22. Main Motions
CHARACTERISTICS
•Lowest-ranking motions
•Cannot be made when another motion is being considered
•Yield to subsidiary, incidental, and privileged motions
•Cannot be applied to any other motion, but other motions
can be applied to it

23. Main Motions
CHARACTERISTICS
•Can be amended in five different ways, debated, divided,
laid on the table, objected to, postponed, reconsidered,
referred to committee, renewed (if rejected), rescinded
(after approval), seconded, terminated, voted on, withdrawn
•Require majority vote
•A vote on a main motion is not valid when it supersedes
the rights of members, in which case a two-thirds vote is
needed

24. Main Motions
CLASSIFICATION OF MAIN MOTIONS
•Resolutions
•Original main motions
•Incidental main motions

25. Main Motions
RESOLUTIONS
•Resolutions are a type of main motion. Resolutions and
main motions differ only in their format.
•All resolutions are main motions, but not all main motions
are resolutions.
•Resolutions usually state a policy, principle, feeling, or
sentiment. They tend to have explanatory preamble that
usually begins with the word whereas, which serves a
bridge to introduce the explanation for the resolution.

26. Main Motions
ORIGINAL MAIN MOTIONS
•An original main motion presents a new topic for debate or
discussion. I move that our cooperative invest in the
Cooperative Bank of Misamis Oriental.

27. Main Motions
INCIDENTAL MAIN MOTIONS
•An incidental main motion is tied into events before the
assembly.
•Unlike a main motion or a resolution, it does not initiate
business.
•Like a main motion or a resolution, an incidental main
motion can only be proposed when there is no other motion
on the floor.

28. Main Motions
TYPES OF INCIDENTAL MAIN MOTIONS
•Adjourn
•Adopt a matter previously considered
•Adopt a report (accept, agree to)
•Adopt by-laws
•Adopt constitution
•Adopt agenda
•Adopt standing or special rules
•Amend agenda
•Amend rules

29. Main Motions
TYPES OF INCIDENTAL MAIN MOTIONS
•Annul or rescind or repeal
•Approve the minutes
•Confirm or ratify
•Discharge a committee
•Extend debate
•Nominations
•Order of the Day
•Question of Privilege
•Recess
•Voting

30. Methods of Voting
• Voice Vote
• Show of Hands
• Rising to Vote
• Ballot Vote

31. Voice Vote
The chair asks those in favor to say, “Aye” or
“Yes.” Those who are opposed are asked to say,
“Nay” or “No.”

32. Show of Hands
• This method is recommended for small groups.
• The Chair asks members who are in favor to raise
their right hands. After the count is taken, those
who are opposed are then asked to raise their
right hands.

33. Rising to Vote
• This method should be used to verify a voice
vote and on motions requiring 2/3 majority vote.
• Chair asks those in favor of the motion to rise.
After counting, these members are asked to sit.
The chair then asks those opposed to rise.

34. Ballot Vote
• This method involves writing a vote on a slip of
paper.
• This is a good way to vote for officers, or to vote
upon controversial motions.
• The chair should appoint individuals to
distribute, collect, and tally the ballots.

35. Chair’s Vote
The Chair only votes:
•In the event of a tie
•To make a vote a tie
•When secret ballot is used
•When he is part of the assembly

36. Order of Business
• Call to order (two taps of the gavel)
• Pledge of Allegiance (three taps of the gavel to stand, one
to sit)
• Roll Call
• Reading and Approval of minutes
• Reports
• Unfinished Business
• New Business
• Announcements
• Adjournment (one tap)

37. Nominations for Office
Means of taking nominations for office:
1.Any office at one time
2.Individually:
a. From highest ranking down
b. Closing one office before accepting nominations for
the next.

38. Nominations for Office
How it is done?
1.The nominator stands and waits to be recognized.
2.When recognized, he proceeds to nominate a person for
the office.
3.The Chair asks for additional nominations.
4.Someone should make a motion to close nominations.
The motion requires a second and no discussion.
5.If no one moves to close, the Chair should ask, “Are
there any more nominations?” three times before declaring
nominations closed.

39. Nominations for Office
Once the nominations are closed, the body may proceed in
two ways:
1.If there is no competition, a member may rise and, after
being recognized, say “I move that the slate of officers be
elected by acclamation,”
2.If there is competition, speeches by the nominees may be
made and afterwards the ballot vote shall be taken.

40. Miscellaneous Info
• There can only be one MAIN MOTION on the
floor at one time.
• A member CANNOT TALK against his own
motion, but he CAN VOTE against it.
• A vote that is tied fails.
• Only qualified members are allowed to vote.

41. Miscellaneous Info
The Chair may ask for a standing vote when:
1.A 2/3’s vote is needed (suspend the rules, close
nominations, previous question, rescind a motion)
2.Someone has called for a division.

42. Miscellaneous Info
USE OF GAVEL
•Two taps of the gavel to call the meeting to order
•Three taps of the gavel to stand
•One tap of the gavel to sit
•One tap after the ruling of a vote on a motion
•One tap after announcing adjournment
•One sharp tap used to get members to come to order
•Series of sharp taps used to get members to come to order

43. Thank You!
Presenter:
EDGARDO T. GAMOLO
Mobile Phone: 0999 440 9544
Telefax: 088 333 2179
Email: edgamolo@gmail.com
Web: www.edgamolo.com