how to make Presentation Part 1

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how to make Presentation Part 1

  1. 1. Effective Presentations
  2. 2. What are we going to discuss <ul><li>What is an effective presentation </li></ul><ul><li>Stage Fright </li></ul><ul><li>Voice as a Communication tool </li></ul><ul><li>Logical structure of a presentation </li></ul><ul><li>Delivery </li></ul><ul><li>Power point esthetics </li></ul>
  3. 3. where presentation skills are required <ul><li>Departmental briefings </li></ul><ul><li>Conferences and meetings </li></ul><ul><li>Teaching </li></ul><ul><li>Academic and other job interviews </li></ul><ul><li>As part of your job </li></ul><ul><li>Extracurricular activities </li></ul>
  4. 4. Why Is It Important ? Good ideas will not be recognised unless they are effectively communicated to others
  5. 5. Public speaking is one of the most feared thing Stage Fright
  6. 6. <ul><li>fear of being judged </li></ul><ul><li>inadequate preparation </li></ul><ul><li>unfamiliarity with the audience or the environment </li></ul><ul><li>fear of the unknown </li></ul><ul><li>negative past experiences </li></ul>What Causes Stage Fright I could make a fool of myself
  7. 7. <ul><li>Some nerves are good for performance </li></ul><ul><li>Beyond this – what are your fears? </li></ul><ul><li>If real – deal </li></ul><ul><li>If imagined – get real </li></ul><ul><li>Practice, practice, practice </li></ul>Dealing with nerves
  8. 8. <ul><li>It is normal </li></ul><ul><li>Almost everyone experiences some nervousness about speaking in </li></ul><ul><li>some situations. </li></ul>
  9. 9. <ul><li>Know your audience </li></ul><ul><li>Re-create the speech environment </li></ul><ul><li>Use visual aids </li></ul><ul><li>Don’t expect perfection </li></ul><ul><li>Know that most nervousness is not visible </li></ul><ul><li>Rehearse Success </li></ul>Reducing Speech Anxiety Prepare, prepare, prepare Preparation is the Key
  10. 10. <ul><li>Presenting is a Skill… </li></ul><ul><li>Developed through experience </li></ul><ul><li>and training. </li></ul>Great speakers aren’t born they are trained
  11. 11. UNCONSCIOUOS INCOMPETANCE KNOWLEDGE CONSCIOUS INCOMPETANCE PRACTICE CONSCIOUS COMPETANCE EXPERIENCE UNCONSCIOUS COMPETANCE
  12. 12. Transferable skills are always necessary, regardless of the career you choose. Transferable Skills Communication skills Listening skills Problem-solving skills Adaptability skills Teamwork skills Organizing skills
  13. 13. Top 10 skills in order of importance
  14. 14. <ul><li>To Inform </li></ul><ul><li>To Persuade </li></ul><ul><li>To Instruct </li></ul>Formal or informal Why Presentation
  15. 15. <ul><li>You </li></ul>Information Visuals Components of Good Presentation You Visuals Information You Information Visuals Information Visuals You
  16. 16. <ul><li>You </li></ul>Information Visuals Components of Good Presentation
  17. 17. Theme Tone Support Visuals Story Data Closing Presentation Flow Point Point Point Point Point
  18. 18. A. Key point B. Key assertions C. Sub - assertions D. Evidence The Point Assertion 2 A Pyramid Structure Assertion 1
  19. 19. “ Pyramid Principle” requires you to begin with the insight or conclusion and then follow up with the support <ul><ul><li>Mint candy consumption is expected to grow rapidly over the next five years </li></ul></ul><ul><ul><ul><li>Current capacity will reach maximum next year </li></ul></ul></ul><ul><ul><ul><li>May want to add capacity meet demand </li></ul></ul></ul><ul><li>Limits the amount of energy needed from the audience to connect ideas </li></ul><ul><li>Ensures the audience will focus on the essential points </li></ul><ul><li>Limits the risk the audience misconnect points or misinterpret relations you want to emphasize </li></ul><ul><li>Enables one to structure the storyline clearly and efficiently, starting from the top of the pyramid </li></ul><ul><ul><li>We should consider adding capacity to meet growing demand </li></ul></ul><ul><ul><ul><li>Mint candy market is expected to grow rapidly over the next five years (CAGR 30%) </li></ul></ul></ul><ul><ul><ul><li>Our capacity will reach maximum next year </li></ul></ul></ul>Reverse your logic flow
  20. 20. Your purpose is to tell an interesting story of your idea
  21. 21. <ul><li>Tell what you are going to tell </li></ul><ul><li>2. Tell it </li></ul><ul><li>3. Then, tell what you have told </li></ul>
  22. 22. <ul><li>Get audience attention </li></ul><ul><li>Introduce yourselves </li></ul><ul><li>Provide motivation to listen </li></ul><ul><li>Establish credibility </li></ul><ul><li>Provide an overview & structure </li></ul><ul><li>Set the tone/atmosphere </li></ul>Tell them what you’re going to tell them
  23. 23. <ul><li>Provide information </li></ul><ul><li>Spark interest/discussion </li></ul><ul><li>Share insights </li></ul><ul><li>Explain information </li></ul><ul><li>Answer questions </li></ul><ul><li>Get them involved </li></ul><ul><li>Use activities </li></ul>Tell them
  24. 24. <ul><li>Summarize presentation </li></ul><ul><li>Add emphasis to important points </li></ul><ul><li>Motivate response/further investigation </li></ul><ul><li>Provide closure </li></ul>Tell them what you told them
  25. 25. 0 Use emphasis to express meaning. Adjust your volume and rate. Control your pitch. Work on your voice quality . Improve your pronunciation. Using Your Voice as a Communication Tool
  26. 26. <ul><li>“ naturally” – not “natcherly” </li></ul><ul><li>“ accessory” – not “assessory” </li></ul><ul><li>“ don’t you” – not “doncha” </li></ul>0 Improve your pronunciation. Using Your Voice as a Communication Tool
  27. 27. 0 <ul><li>Do you sound friendly, alert, or positive? </li></ul><ul><li>Do you sound angry, slow-witted, or negative? </li></ul>Work on your voice quality . Improve your pronunciation. Using Your Voice as a Communication Tool
  28. 28. <ul><li>Avoid a flat, monotone voice. </li></ul><ul><li>Strive for a variety of pitch patterns. </li></ul>0 Work on your voice quality . Control your pitch. Using Your Voice as a Communication Tool
  29. 29. 0 Adjust your volume and rate. Control your pitch. Using Your Voice as a Communication Tool Speak as loudly or softly as the occasion demands. Don’t make your listeners strain to hear you. Don’t speak too rapidly.
  30. 30. <ul><li>Stress those words that require emphasis. </li></ul><ul><li>A lower pitch and volume make you sound professional or reasonable. </li></ul>0 Use emphasis to express meaning. Adjust your volume and rate. Using Your Voice as a Communication Tool
  31. 31. <ul><li>John Kennedy </li></ul><ul><ul><li>“ Ask not what your country can do for you; </li></ul></ul><ul><ul><li>“ ask what you can do for your country”. </li></ul></ul>Same message: many ways to deliver
  32. 32. <ul><li>Martin Luther King. </li></ul><ul><ul><li>I have a dream </li></ul></ul><ul><ul><li>that one day this nation will rise up; live up to the true meaning to its creed: We hold these truths to be self-evident that all men are created equal. </li></ul></ul>Vocal Skills : Enthusiasm
  33. 33. Visuals Reinforce Message <ul><ul><li>Design </li></ul></ul><ul><ul><ul><li>Focus on one idea per visual </li></ul></ul></ul><ul><ul><ul><li>Stay conceptual </li></ul></ul></ul><ul><ul><ul><li>Don’t over design </li></ul></ul></ul><ul><ul><li>Copy </li></ul></ul><ul><ul><ul><li>Use headlines that hammer main ideas </li></ul></ul></ul><ul><ul><ul><li>Write like you speak </li></ul></ul></ul>
  34. 34. Speaker Reads Slides <ul><li>A speaker may put his entire presentation on his slides. He turns his back to the audience and reads the slides aloud. Perhaps he feels this approach guarantees all the information will get to the audience. </li></ul><ul><li>This may be the most annoying way to give a presentation. Audience members feel insulted: they already know how to read! They wonder why the lecturer doesn’t simply hand out a copy of the slides. </li></ul><ul><li>The visual presentation dominates the presenter. The presenter is not adding any value to what is on the slides. </li></ul>
  35. 35. Speaker Interprets Slides <ul><li>Slides dominate </li></ul><ul><ul><li>Provide all content </li></ul></ul><ul><ul><li>Audience’s attention </li></ul></ul><ul><li>Speaker supports </li></ul><ul><ul><li>Faces slides </li></ul></ul><ul><ul><li>Helps audience understand </li></ul></ul>
  36. 36. Slides Enhance Speaker <ul><li>Speaker dominates </li></ul><ul><ul><li>Faces audience </li></ul></ul><ul><ul><li>Provides content </li></ul></ul><ul><li>Slides support speaker </li></ul><ul><ul><li>Reinforce message </li></ul></ul><ul><ul><li>Orient listeners </li></ul></ul>
  37. 37. Here are some of the things many listeners want from a talk:
  38. 39. Change in Thinking Higher level of understanding Change in Performance Change in Behavior Learning

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