The essential difference between ISO 14001 and OHSAS 18001 is that ISO 14001 focuses on managing your organization's impact on the external environment, while OHSAS 18001 focuses on managing your organization's internal environment to ensure a safe and healthy workplace. OHSAS 18001 was intentionally developed to be compatible with ISO 14001, for easier integration of quality, environmental and occupational health & safety management systems by organizations. This webinar provides you with the needed information when you want to combine these standards. Main points covered: • ISO 14001 and OHSAS 18001 History • ISO 14001 and OHSAS 18001 Compare Clause • Steps that should be implemented • Risk Assessment Presenter: This webinar was presented by Shahriyar Majlesein, PECB Certified Trainer and Executive Director/Operation Manager at SMEC Engineering Group. Link of the recorded session published on YouTube: https://youtu.be/_MVxSN0nKp0

1. ISO 9001:2015
Quality Management System
for the Service Companies
SMEC Engineering Company
Management and Business Consulting & Training Services
1

2. Shahriyar Majlesein
Chief Operating Officer
“I am a Project, Quality and Risk Management specialist. During the past 10 years, I was responsible for
over 80 Major Projects in several countries in areas of Oil and Gas, Energy, Telecommunications, IT and
Engineering. I am currently Chief Operating Officer (COO) at SMEC Engineering Company
+49-6925472529
Shahriyar-m@managerconsulting.org
www.managerconsulting.org
linkedin.com/shahriyar.majlesein
twitter.com/shahriyar_SMEC
fb.com/Shahriyar Majlesein

3. Welcome
&
Introductions
3

4. HSE Management System
Implementation

5. OHSAS 18001 - Occupational health and
safety management system

6. Environmental
Policy
Planning
Implementation
& Operation
Checking
Management
Review
Continual
Improvement
The ISO 14001 model of
continual improvement

8. Role of management in establishing &
implementing an EMS
• Develop & approve environmental policy as a statement of
commitment
• Provide resources
• Appoint management representative(s) to ensure EMS is
established, implemented and maintained, and to report on
performance of EMS including recommendations for
improvement
• Provide support to management representative in establishment
phase to overcome barriers
• Regularly review the EMS to ensure its continuing suitability,
adequacy and effectiveness.

9. Our Environmental Policy
• Sets the direction for the way the organisation
plans to manages its environmental impacts
• Set by top management
• Acts as the pinnacle of the EMS
• Includes commitments to pollution prevention,
legal compliance & continual improvement
• Includes framework for objectives & targets
• Must be effectively communicated & maintained

10. Planning the EMS
• Environmental aspects
• Legal & other requirements
• Objectives, targets & programs

11. Environmental aspects
• Identify environmental aspects
• Determine aspects with significant
environmental impact
• Document & maintain in an aspects register
• Ensure that significant environmental aspects
are the focus of the rest of the EMS

12. Legal & other requirements
• Identify environmental legal requirements
applicable to the operations of the
organisation
• Identify other environmental requirements
to which the agency subscribes
• Show how legal & other requirements
apply to environmental aspects
• Keep these up-to-date & incorporate them
into other elements of the EMS

13. Objectives, targets & programs
• Objective: overall goal consistent with
environmental policy that the agency wants
to achieve
• Target: detailed performance requirement
to achieve objective
• Environmental program/action plan:
– to achieve objectives & targets
– Includes responsibility, means & timeframe

14. Implementation & Operation
• Resources, roles, responsibility & authority
• Competence, training & awareness
• Communication
• Documentation
• Control of documents
• Operational control
• Emergency preparedness & response

15. Resources, roles, responsibility & authority
• Management provides appropriate
resources
• Document roles, responsibilities &
authorities
• Appoint management representative to:
– Co-ordinate establishment, implementation &
maintenance of EMS
– Report to top management on performance of
EMS & recommend improvements

16. Competence, training & awareness
• Identify positions & roles associated with
significant environmental aspects
• Assess competence
• Identify training needs
• Fulfil training needs
• Propagate awareness of the EMS

17. Communication
• Develop internal communication process
• Ensure that communication from external
parties is appropriately managed
• Decide how to proactively communicate
externally about significant environmental
aspects

18. Documentation
• Environmental policy, objectives and targets
• Description of the scope of the environmental management
system
• Description of the main elements of the environmental
management system and their interaction, and reference to
related documents
• Documents and records required by the standard
• Documents and records determined by the organisation to be
necessary to ensure the effective planning, operation and
control of processes that relate to its significant environmental
aspects.

19. Document control
• Document approval
• Document review, update and re-approval
• Identification of changes and current
revision status
• Availability at points of use
• Legibility and identification
• Identification and distribution of external
documents
• Management of obsolete documents.

20. Operational control
• Physically control all activities, functions,
products and processes associated with
significant environmental impacts
• Operational control must include documented
work instructions and operating procedures
defining the manner in which control will be
maintained, on a risk management basis
• Operational control extends to significant
environmental aspects of goods & services
used by the agency, for communication to
suppliers & contractors.

21. Emergency preparedness & response
• Procedures to identify potential for
accidents and emergency situations,
appropriately respond to, and minimise the
environmental impact of, accident and
emergency situations
• Test emergency response
• Review emergency preparedness &
response procedures, especially after
incidents

22. Checking
• Monitoring & measurement
• Evaluation of compliance
• Nonconformity, corrective action & preventive
action
• Control of records
• Internal audit

23. Monitoring & measurement
• Monitor the activities, functions and
processes that are associated with a
significant environmental impact
• Monitor performance, operational controls, &
conformity with environmental objectives &
targets
• Calibrate or verify any monitoring &
measurement equipment

24. Evaluation of compliance
• Periodically evaluate compliance with legal &
other requirements
• Record the evaluations

25. Nonconformity, corrective action & preventive
action
• Identify actual & potential nonconformities
• Take action to correct nonconformities and
mitigate environmental impact
• Investigate nonconformities & determine root
cause
• Take corrective action to avoid recurrence, &
preventive action to prevent occurrence
• Review effectiveness of action taken

27. Control of records
• Retain all environmental records required for
the successful development, implementation
and maintenance of the EMS

28. Internal audit
• Establish & implement internal audit program
to:
– evaluate conformity with requirements of EMS &
international standard
– evaluate effectiveness of EMS
– provide information to top management

29. Management Review
• Holistic & strategic evaluation, by top
management, of audit findings and the degree
to which organisation’s environmental policy,
objectives and targets, programs and
procedures are functioning to improve
environmental performance.

30. What is OSHAS 18001?
• Originally developed in early 1990’s as BS8800
• Revised in 1999 by BSI to be more compatible
with ISO 14001
• Framework for an effective OH&S-MS
• 17 elements designed in parallel to ISO 14001
• Allows third-party certification/registration

31. www.eighty20consulting.co.uk
What OSHAS is not
• An international standard like ISO 9001or ISO
14001
• Not prescriptive –no absolute requirements;
very similar to ISO 14001

32. OSHAS Basics

33. OH&S Policy
• Clearly states overall OH&S objectives
• Authorised by top management
• Appropriate to nature & scale of OH&S risks
• Documented, implemented, and maintained
• Communicated to all employees
• Available to interested parties
• Reviewed periodically

34. OH&S Policy Commitments
• Improve health & safety performance*
• Continual improvement
• “at least” comply with current applicable
• OH&S legislation and other requirements
* Performance: measurable results of the OH&S management
system, related to the organization’s control of health and safety
risks, based on its OH&S policy and objectives.

35. OH&S Planning
• Hazard identification, risk assessment, and risk
control
• Legal and other requirements
• Objectives
• OH&S management program(s)

36. Hazard Identification, Risk
Assessment & Risk Control
• Conceptually similar to environmental aspects
and impacts –target of management
program(s)
• Much more detailed than 14001 approach
• Assessment must address:
– routine and non-routine activities
– all personnel, including contractors and visitors
– facilities at the workplace, whether provided by the
organization or by others

37. Hazard Identification, Risk
Assessment & Risk Control
• Methodology must be proactive
– in advance of process/equipment changes
– allow engineering of hazard controls during design
– implementation of controls as change occurs
• Success requires strong Management of
Change (MOC) procedure

38. Hazard Identification, Risk
Assessment & Risk Control
• Process overview
– identification of hazards
– evaluation of risks under current controls
– evaluation of the tolerability of residual risk
– identification of needed additional controls
• People are involved
– significant risks must be controlled
– individual behaviour is a significant factor

39. OH&S Planning

40. Implementation & Operation
• Structure and responsibilities
• Training awareness and competence
• Consultation and communication
• Documentation
• Document and data control
• Operational control
• Emergency preparedness and response

41. Structure & Responsibilities
• Documented roles, responsibilities, authorities,
and accountability
• Management appointee responsible for
implementation
• Resources
• Managers must demonstrate commitment to
continual improvement

42. Training, Awareness &
Competence
• Ensure employee awareness and competence
• Take into account differing levels of:
– Responsibility
– Ability
– Literacy
– Risk
• Much of required training driven by regulation

43. Consultation & Communication
• More internally focused than ISO 14001
• Employee involvement and consultation
– in development/review of policies and procedures
– about changes that affect workplace safety or health
– ensuring representation in OH&S matters
• Buy-in, ownership, motivation
• Insights of shop floor perspective

44. Documentation & Data
• Documentation of core elements
– aids employee awareness
– shows how the various system relate
– extremely valuable during certification process
• Document and data control procedures
– critical documents are available
– obsolete documents and data are removed

45. Operational Control
• Identify operations and activities where risk
requires further control
• Plan these to ensure that
– documented procedures are developed
– operating criteria specify key steps and
requirements
– procedures addressing risks related to contractor
goods and services
– establish design procedures to reduce/eliminate
source of risks

46. Operational Control

47. Emergency Preparedness &
Response
• Emergency response procedures to address
– identifying potential for incidents and emergencies
– preventing and mitigating resultant illnesses and
injuries
– responding to incidents and emergencies when they
occur.

48. Emergency Preparedness &
Response

49. Checking & Corrective Action
• Performance measurement and monitoring
• Accidents, incidents, non-conformances and
corrective and preventive action
• Records and records management
• OH&S management system audit

50. Performance Measurement &
Monitoring
• Monitoring the achievement of objectives
• Quantitative and qualitative measures
• Proactive and reactive methods
• Records to facilitate corrective and preventive
actions
• Calibration of monitoring equipment

51. Quantitative & Qualitative
• Direct Quantitative Measures
– number of lost work days following an injury
– decibel levels of noise in a work area
• Indirect Qualitative Measures
– review of inspection logs
– observation of a task
– interviews

52. Proactive & Reactive Measures
• Proactive monitoring of compliance
– routine basis, independent of any event
– monitoring may be required by regulations
• daily equipment checks
• periodic review of hot-work permits
• Reactive monitoring of accidents or incidents
– in response to an event or trigger
• accident investigation
• monitoring in response to a complaint

53. Accident, Incidents, Non-conformances &
Corrective and Preventive Action
• Handle, investigate, mitigate
– Accidents
– Incidents
– non-conformances
• Corrective and preventive actions
• Review action plans through risk assessment
process

54. Accident, Incidents & Non-
conformances
• Handle = immediate action
– Notification
– emergency response
– recordkeeping to facilitate investigation
• Investigation process
– team and procedures
– root cause analysis
• People are involved
– human elements

55. Corrective and Preventive Action
• Correct immediate problem
• Mitigate consequences
• Eliminate or control root cause
• Prevent recurrence
• Review action plans through risk assessment
process
• Communicate results and monitor

56. Records & Record Management
• Identification, maintenance, and disposition
• Records must be:
– Legible
– Identifiable
– traceable to the activities involved
– easily retrievable
– protected from damage, deterioration, or loss
– held for specified and documented retention times

57. OH&S Management System Audit
• Determine if OH&S-MS:
– conforms with planned arrangements
– is properly implemented and maintained
– is effective in meeting policy and objectives
• Results provided to top management
• Audit program and schedule reflect risks and
previous audit results

59. ?
QUESTIONS
THANK YOU
+49-6925472529
Shahriyar-m@managerconsulting.org
www.managerconsulting.org
linkedin.com/shahriyar.majlesein
twitter.com/shahriyar_SMEC
fb.com/Shahriyar Majlesein