This document provides tips and tricks for using Microsoft Office 2007 and an iPad in the classroom. It discusses keyboard shortcuts in Windows and Office programs. It offers ways to use autocorrect, set default fonts, remove formatting, and create quick parts in Word. In PowerPoint, it suggests using autocorrect for accents and tracking changes to provide digital feedback on student work. It also provides ideas for integrating Office programs and useful apps to use on the iPad for language learning.

1. Stephen Schawalder
schawste@wcps.k12.md.us
http://sites.google.com/site/schawste
[MICROSOFT OFFICE 2007 TIPS
AND TRICKS + IPAD TRAINING]
October 2011
Microsoft Office 2007 Tips and Tricks + iPad Training Page 1

2. Windows Keyboard Shortcuts
Windows system key combinations
F1: Help
ALT+TAB: Switch between open programs
ALT+F4: Quit program
SHIFT+DELETE: Delete item permanently
Windows Logo + L: Lock the computer (without using CTRL+ALT+DELETE)
Windows Logo + D: Show the Desktop
Windows program key combinations
CTRL+A: Select All Text
CTRL+C: Copy
CTRL+X: Cut
CTRL+V: Paste
CTRL+Z: Undo
CTRL+B: Bold
CTRL+U: Underline
CTRL+I: Italic
CTRL+E: Center Text
CTRL+R: Right-Align Text
CTRL+L: Left-Align Text
CTRL+J: Justify Text
CTRL+W: Close Window
CTRL+O: Open a File
CTRL+N: Open a New File
CTRL+P: Print Document
CTRL+F: Find
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3. Use Autocorrect to Your Advantage in
PowerPoint
Adding accents to words in PowerPoint can be a headache. You can choose the “Insert” ribbon and then
choose “Symbols” at the far right. Then you have to scroll through tons of letters to find your upside
down question marks, vowels with accents, etc. Why not set it up to automatically change? This takes a
long time to fully set up, but it will save time in the long run.
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In Spanish, every question starts with an upside down question mark. You can set it so that every time
you type ?? (2 question marks), Office will automatically invert it.
Some of my autocorrects are:
!! changes to ¡
?? changes to ¿
Type ? and an interrogative (?adonde, for example) and tell it to autocorrect to ¿adónde
If a word has an accent in the middle or at the end, set up autocorrect to automatically add it
o Est’a changes to está
o Ano changes to año
o Type ‘ais and change it to áis
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4. Microsoft Word Tips
By clicking on this button, you can add quick shortcuts to things you use most often, such as “Quick
Print,” e-mail a document, etc.
Do you have “your font”? By clicking the “Change Styles” button, you can set up Microsoft Word so that
it always opens new documents with your font.
On the Home ribbon, Click:
Change Styles
Fonts
Create New Theme Fonts…
o Choose your fonts
Set as Default
Ever copy and paste something to have it turn out all weird?
There are two ways to wipe all formatting. One is to click the “Normal” button on the home ribbon.
That should reset the material to your default style.
If that doesn’t work, try the “Clear Formatting” button
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5. Have something that you always type (like a name, date, and class)? Set
it up with Quick Parts (found on the Insert ribbon)!
Type what you want and how you want it to look.
Select the text
Click “Quick Parts”
Click Save Selection to Quick Parts Gallery
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6. The Review Ribbon
If you ever collect your students’ documents digitally, this is something for you! This function works
very easily when you have your students hand their documents in through www.edmodo.com. Instead
of having to print everything out, you can make corrections on the document and send them back to
your students digitally.
The Steps You Take
1. Open your students’ document
2. Save the document somewhere that you can find it (your desktop, in a specific folder, etc.)
3. Click the “Track Changes” button
4. Make any and all corrections
a. Items that you delete from a students’ document will show up in a color (often red or
blue depending on your settings) and will have a line going through them like this.
b. Items that you add will show up in a different color like this.
c. You can change fonts or font sizes
i. Imagine if you have a sneaky student who submits their one-page paper in 14
point font. Change it back to 12 points and they’ll very easily see that they were
caught!
d. You can also add comments that will show up on the right.
i. What did you mean by this sentence?
ii. You made a great point!
iii. Fantastic job!
5. Save the document again
6. Send back to the student digitally
What the Student Must Do
1. They need to open the corrected document
2. They will see all the changes that you made
3. If they agree with the change, they highlight it and click “Accept”
4. If they do not agree with your change, they highlight it and click “Reject”
5. After reviewing your comments, they can delete them so they will not appear later
6. The student can then go and revise their work and resubmit if permitted
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7. Ways to Integrate Microsoft Office
Microsoft Word
If students have computer access, they can type their work.
o You can go in and check their work and provide comments/suggestions using the
Review ribbon
Use shortcuts to help you when you create your class handouts
o Change the default Style to be more appropriate for worksheets
o Use Quick Parts for things you frequently type up
 For example, instead of having to type in Name:__ Date:__ Class:__, set it up so
you just click one or two buttons.
Microsoft PowerPoint
Eliminate L1L2 translation and present beautiful photographs for vocabulary terms
Project your daily warm up and objectives instead of having to write it in between class periods
Practice verb conjugations by projecting example mini-sentences with blanks/unconjugated
verbs. On the next slide, have the answer.
Present cultural information and include photographs or more examples.
o Our books give just a small amount of information on famous artists. Why not research
them and find more examples of their art work?
Play the flyswatter game
o Instead of pasting vocabulary pictures on the board, put them in a PowerPoint.
o You can be tricky and have the items move from slide to slide!
Play Jeopardy! or other quiz games
o You can find many free templates online and even on our WL wiki
o These take a bit of time to set up, but once they’re done, the students find them highly-
engaging
One thing to keep in mind – the first thing that many of our students do when
they get home is to get on their smart phones and computers . Why not bring their
world into your classroom?
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8. Using the iPad in the World Languages
Classroom
App Information
The iPad offers a great number of apps that are very useful.
Included Apps
The iPad comes with several powerful basic apps included.
Mail
The iPad’s mail application. It syncs easily with the new WCPS Outlook system.
Calendar
Set up meetings and dates.
Link the calendar app to your Google calendar and post on your website. Upload nightly homework
assignments in a flash!
Safari
The web browser on the iPad.
Photos
Upload photos from your travels abroad onto your iPad and show them to the class.
Music
Add your Realidades/textbook audio files onto your iPad through iTunes and never have to fumble
around with all 26 CDs again! They’re all in one place.
You can also upload some cultural music to play for the class (i.e. Maná or Carlos Santana).
Camera
Take photos or videos of your students presenting their projects.
Free/Cheap Apps
These apps are either free or less than $2
TeacherPal (MY FAVORITE)
It’s a FREE APP that has so many advantages.
Set up your seating charts for each class
Take photos of your students and they’ll show up on the screen
Take attendance with a few taps
Record grades and input them later
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9. Pearson eText
The 2011 Realidades textbook can easily be downloaded free to the iPad! It just requires an online
subscription.
Not only does the app include the actual textbook, but all videos (Videohistoria, GramActiva,
etc.) are included and built in!
All textbook audio files are also built in. Just click on any word highlighted in purple and you can
hear it!
If multiple people on the same network are working in the app, they can send notes back and
forth to each other.
Google Earth
See beautiful photos of the world
It is not as extensive as the PC/Mac version and does not include the amazing 3D images.
It does have the Panoramio images
o If you want to show these images (either on your PC or iPad) at school, you must first go
to www.panoramio.com in your browser and log in as a teacher.
Timer+
A free app that lets you set an “egg timer.” Students can see exactly how much time they have
remaining to work.
ShowMe
A digital whiteboard app. You can even do recordings on it and upload to the Internet. Write on it, play
Pictionary, etc.
Kindle
Download books to read in your free time
SpanishDict
A digital Spanish dictionary
Prezi Viewer
Prezis are a fun version of PowerPoint. Download and view Prezis on your iPad.
Remote
Download iTunes onto your school computer and hook up your speakers. With Remote, you can control
iTunes on your computer from your iPad. Play audio activities and pause/rewind as needed and still be
able to monitor the classroom.
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10. Pick-Me ($0.99)
Create random pairings of students with just a few taps. This is one of the cheapest and most
basic.
You can create groups of up to 10 students or tell it to not choose absent students.
There are more expensive apps out there (around $4-5) that are more extensive. One will even
save settings so that if you don’t want Johnny and Billy to ever work together, it will remember
that.
More Expensive Apps
Apple has its own version of PowerPoint, Word, and Excel. They are called Keynote, Pages, and
Numbers. Each app is $9.99.
Keynote ($9.99)
Create beautiful presentations on your iPad.
Pages ($9.99)
View your lesson plans on your iPad and never print one out again!
Numbers ($9.99)
Apple’s spreadsheet program
iCloud
iCloud stores your music, photos, documents, and more and wirelessly pushes
them to all your devices. Automatic, effortless, and seamless — it just works.
(apple.com)
Apple describes it best:
Comes with every new Apple device.
o Every new iPhone, iPad, and iPod touch comes with iOS 5. And every new Mac comes
with OS X Lion. Which means the new Apple devices you purchase are all ready for
iCloud, right out of the box.
Simple to use. Simple to set up.
o iCloud is easy to use, and setting it up is no exception. It takes only a few steps before all
your important stuff is up to date on your iPhone, iPad, iPod touch, Mac, and PC.
Your content. On all your devices.
o iCloud is so much more than a hard drive in the sky. It makes it quick and effortless to
access just about everything on the devices you use every day. iCloud automatically and
securely stores your content so it's always available to your iPhone, iPad, iPod touch,
Mac, or PC. It gives you access to your music, apps, latest photos, and more from
whichever device you happen to be using. And it keeps your email, contacts, and
calendars up to date across all your devices. No syncing required. No management
required. In fact, no anything required. iCloud does it all for you.
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