Office session8

 Describe the editing and proofreading features in Word 2013
 Explain the procedure to apply and customize built-in themes
 Describe the procedure to creating and applying styles
 Describe the procedure of reviewing a document using track
changes
Aptech Computer Education Presented by: Muhammad Ehtisham Siddiqui 2

 Microsoft word provides a number of features for
collaborative editing and reviewing
 Reviewers can add comments and view changes made by
other reviewers
 Spell Checker and Auto Correct feature eliminate
grammatical or spelling errors
 Themes include combination of colors, font and shapes
effect
 Word provides users with several built-in themes
 Quick Styles in word provide users with predefined
formatting styles
3Aptech Computer Education Presented by: Muhammad Ehtisham Siddiqui

4Aptech Computer Education Presented by: Muhammad Ehtisham Siddiqui
 Microsoft word 2013 provides feature for editing and proofreading a
document by multiple reviewers
 These features enable user to remove errors from the document
 The options for editing and proofreading are located in the proofing
group of Review tab

 The spelling and Grammar check feature is used to correct the
grammar and spelling mistakes
 An internal dictionary contains millions of words with correct
spelling and grammar rules
 Spelling errors are underlined with red zigzag line
 Grammatical errors are underlined with a green zigzag line
 To use the Spelling and Grammar checker on the entire
document, perform the following steps:
◦ Open an existing document in word
◦ Click Spelling & Grammar from the proofing group of Review Tab
 Word displays error in a separate box with the relevant heading
on the right side of the document
 If users check the document from the middle, Word prompts to
search the remaining document.

 Thesaurus is one of the researching tools
provided for finding synonyms of word.
 To find synonyms of the word using the
Thesaurus, perform the following steps:
◦ Select the required word
◦ Click Thesaurus from the proofing group of the
Review tab
◦ Move the mouse over the required synonym
◦ Click the Drop-Down arrow on the right side of the
synonym
◦ Click Insert

 To replace a word with its synonym
without using the Research task pane,
perform the following steps:
◦ Right-click the required word
◦ Select Synonyms
◦ Select the required synonym
 The Thesaurus task pane also allows the
user to view the definitions of various
word listed there in by signing into
Microsoft account

 Provides access to various online dictionary to the user
 Is used by editors to verify facts about a specific topic
 To view definitions of different words in the list, perform the
following steps:
◦ Click Define from the Proofing group of the Review tab
◦ The Dictionaries dialog box is displayed in the figure
◦ Click Sign in
◦ Enter Email and click next to view many dictionaries

 The Autocorrect feature corrects frequently occurring typing errors
instantly as they occur
 A list is populated with entries to replace incorrectly spelt words
with their correct spelling
 Users can add more entities to AutoCorrect list
 To add entries to the Autocorrect list, perform the following steps:
◦ Click the File tab
◦ Click Options
◦ Click proofing

 A theme is a set of colors, fonts, and effects that determines the
overall look of your document. Themes are a great way to change
the tone of your entire document quickly and easily.
 To change the theme:
◦ From the Design tab, click the Themes command.
◦ Select the desired theme from the drop-down menu.

 Word allows you to mix and match the colors, fonts, and effects from
different themes to create a unique look for your document.
 you can customize the theme colors, fonts, and effects from the Design tab.
 To change the theme colors, click the Colors command. A drop-down menu
will appear. Select the desired colors or select Customize Colors... to
customize each color individually.

 To change the theme fonts, click the Fonts command. A drop-down menu
will appear. Select the desired font or select Customize Fonts... to customize
each font individually.

 To change the theme effects, click the Effects command. A drop-down menu
will appear. Select the desired effect from the menu.

 Once you've found settings you like, you may want to save
the theme so you can use it in other documents.
 From the Design tab, click the Themes command, then select Save Current
Theme... from the drop-down menu.

 The Save dialog box will appear. Type a name for your theme,
then click Save.

 The theme will be saved. You can apply it to any document by
selecting it from the available themes.

 Quick Styles are combination of formatting options applied to
characters and paragraphs
 The Formatting options combined into a quick style are colors,
fonts, paragraph spacing, indentation, alignment, bullets/
numbering and so forth
 The main difference between quick styles and document themes are:
◦ Quick style are applied to the paragraphs
◦ Themes can be customized and shared across multiple documents
 The options to apply Quick Styles to a paragraph are located in the
Style group of Home tab

 Select the text you want to format.
 In the Styles group on the Home tab,
click the More drop-down arrow.
 Select the desired style from the
drop-down menu.
 The text will appear in the selected
style.

1.Click the arrow in the bottom-right corner of the Styles group.
2.The Styles task pane will appear. Select the New Style button at
the bottom of the task pane.
3.A dialog box will appear. Enter a name for the style, and choose
the desired text formatting.
4.When you're satisfied, click OK.

 The Track Changes feature helps two or more users to edit or
review a document
 Multiple users can view and Accept/ Rejects changes
 Users can also add comment in the document
 To enable track changes in the document click track changes
 To turn on Track Changes:
 From the Review tab, click the Track Changes command.

 Track Changes will be turned on. From this point on, any changes
you make to the document will appear as colored markups.

 To accept or reject changes:
◦ Select the change you want to accept or reject.
◦ From the Review tab, click the Accept or Reject command.
◦ The markup will disappear, and Word will automatically jump to the next change. You
can continue accepting or rejecting each change until you have reviewed all of them.

◦ When you're finished, click the Track Changes command to turn off Track Changes.
◦ To accept all changes at once, click the Accept drop-down arrow, then
select Accept All. If you no longer want to track your changes, you can select Accept
All and Stop Tracking.

 To add comments:
◦ Highlight some text, or place the insertion point where you want the comment to
appear.
◦ From the Review tab, click the New Comment command.
◦ Type your comment. When you're done, you can close the comment box by pressing
the Esc key or by clicking anywhere outside the comment box.
Aptech Computer Education
Presented by: Muhammad
Ehtisham Siddiqui 26

 To delete comments:
◦ Select the comment you want to delete.
◦ From the Review tab, click the Delete command.
◦ The comment will be deleted.
Aptech Computer Education
Presented by: Muhammad
Ehtisham Siddiqui 27

Office session8

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