This new user form should be completed by the hiring manager and submitted to IT at least two weeks prior to a new hire's start date. It collects information such as the user's name, title, start date, required email groups and applications, hardware needs, and IT orientation requirements. The form indicates that all new hires, including employees, temps and contractors, receive some level of IT orientation covering topics like operating systems, security policies, antivirus software and document management.

1. CompanyName - New User Form
New Hire Form -1- Company Name
FORMTO BESUBMITTEDFORALLNEWUSERS:
Regardless of type of hire (regular or temporary employee or non-employee consultants andtemps), this form should be
completed by Hiring Manager and provided to IT.
 Best practice for IT Notice: 2 weeksprior to hire date! While itis possible to complete the systemset-up for a new
user in a day or 2, procuring equipment can take up to 2 weeks for our typical order. Can take longer for customer
orders.
UserName: First.last
Title:
Office& SeatLocation:
StartDate:
EMAILGROUPS(Checkallthatare required)
All Employees OperationsProduction
SanJose Office ProductionPlanning
ITRequest Orders
OperationsLogistics SalesTeam
LeadershipTeam AccountsPayable
AccountsReceivable
SPECIALINSTRUCTIONS:
DataAccessnotedbelow(Accesstowhichshareddrives)
 Marketing(read/write)
AccesstoOutlookEmailof additionalusers. Pleasegiveaccessto emailforthefollowingmailaccounts:

SharePointPermissions(Default:ReadOnly)
 Default
Otherspecialinstructions (e.g.accesstoemailviaiPhoneorBlackberry)
 Setupaphone withfaxplease

2. CompanyName - New User Form
New Hire Form -2- Company Name
NON-STANDARDAPPLICATIONSNEEDED(CheckAll RequiredExtras)
X VPN Connection X MicrosoftOffice365– Outlook,Excel,Word,OneDrive,
PowerPoint,etc.
AdobeAcrobatX: Standard/Pro[indicate] Other:[pleaseindicate]
PROVIDE/ORDERTHEFOLLOWINGHARDWARE:
x StandardLaptopStation(Laptop,DockingStation,Monitor,Keyboard,Mouse)
StandardDesktopStation(PC,Monitor,Keyboard,Mouse)
NEW HIREITORIENTATION:
HiringManageremailsaninvitationtoITforallrequirednewhireorientations. All formsofnew hires(employees,temps,
contractors)receivesomelevelof ITorientation. HiringManagerwillindicateintheinvitationthetrainingthatisrequiredand
the standardtopics.
Make sure newhireknowshowtooperate(MicrosoftOffice,SharePoint,Internet,andemail)
Discusssecuritypolicyandpractices
DiscussAntivirussoftware
Make sure newhirecanopenandsavedocuments
IacknowledgethatIhavereceivedappropriatetrainingofITsystemsasindicatedbytheabove checkedboxes.
EmployeeSignature Date
IacknowledgethatIhaveprovidedappropriatetrainingof ITsystemsasindicatedbytheabovecheckedboxes.
ITConsultantSignature Date