The document outlines plans for a National Digital Library in Finland to aggregate and provide access to the digital collections of libraries, archives, and museums. The goals are to [1] create a common user interface by 2011 for searching across these collections, [2] digitize important cultural heritage materials, and [3] develop long-term preservation solutions. It will work with Europeana to increase the visibility and impact of Finnish cultural collections internationally. Realizing this vision requires national coordination, common standards, and sustainable funding and resources.

1. National Digital Library – Ensuring of availability of electronic information resources of libraries, archives and museum now and in the future Minna Karvonen 13.5.2009

2. National policy definitions necessitate the promotion of digitisation of the information resources of libraries, archives and museums and the improvement of their availability on the Internet and their long-term preservation Government Resolution on the Objectives of the National Information Society Policy 2007−2011 Ubiquitous Information Society Action Plan 2007–2011 National Digital Library project Relating other entities: Science and research infrastructures (Ministry of Education)) Overall IT architecture for public administration Open learning environments Development of public libraries and their Internet services Copyrights: practical solutions and agreements, legislation National Information Society Strategy 2007-2015

3. National Digital Library 2008−2011 National Digital Library means: a common user interface for the information resources of libraries, archives and museums (in operation in 2011) digitisation of the most essential information resources of libraries, archives and museums development of a long-term perservation solution for electronic cultural heritage materials (planned in 2010) increasing competence National Digital Library will work as an aggregator for Europeana

4. National Digital Library National Archives+ provincial archives = National Archive Service National Board of Antiquities/ National Museum of Finland Finnish National Gallery Finnish Museum of Natural History Regional museums Regional art museums National specialised museums Other museums Public libraries Special libraries National Library of Finland Municipal archives, other public administration archives and other archives National audio-visual archive Libraries in educational institutions Libraries in higher education institutions Government-subsidized and other private archives

5. Monitoring group Steering group Availability section Technical expert group Long-term preservation section Working groups Working groups Working groups Working groups Working groups National Digital Library: development organisation

6. National Digital Library Back-end systems restricted materials unrestricted materials Europeana and other external systems National long-term preservation system library, archive, museum systems and other systems metadata submission information packages (object + metadata) metadata dissemination information packages metadata National user interface metadata search search object search object search Users

7. National Digital Library User Interface: operating principle Opens access to digital materials and services of libraries, archives and museums One national view and institution-specific views (one installation with many views) Metadata is indexed to the user interface, documents remain in the back-end systems Indexes will replace online searches Integration of services to the interface (booking, buying) Social web features To be piloted in 2010, available for all in 2011

8. User interface: content Digital objects and reference data: pictures, documents, newspapers, studies, databases, videos and audio recordings Public domain material available for all Material which use requires identification Licensed material (e.g. e-magazines, databases) Material with restricted display and use (e.g. archive material)

9. User interface: searchable content in 2011 1,3 million pages of newspapers hundreds of thousands photographs and museum objects 1 million pages of archive material 50 million database references licenced material: 300 000 e-books, 20 000 e magazines

10. Challenges Users – many target groups, user needs & user roles Varying metadata Harvesting Integration of other external services into the user interface Communication, discussion Consensus between libraries, museums and archives

11. National Digital Library & Europeana Europeana National Digital Libraries: e.g. BAM, Culture.fr, Culturaitalia, CIDEC, National Digital Library of Finland Sectoral & Cross Sectoral Portals: Athena, Apenet, EFG, STERNA etc. Individual services of libraries, archives and museums

12. Europeana & National Digital Library of Finland What does the National Digital Library offer? Interoperability Content: all major, and a considerable number of minor, digital resources in the public domain from libraries, museums, archives and audio-visual archives to be harvested for Europeana Sustainability of the national user interface and back-office systems Political and strategic support What does the Finnish National Digital Library get from Europeana? Visibility Context Impact

13. Benefits of the National Digital Library Project improves availability of electronic information resources and makes their use easier strengthens cooperation across organisational and sectoral borders reduces overlapping expenses from digitisation and management, distribution and preservation of electronic material in libraries, archives and museums improves interoperability, manageability and efficiency of processes preserves the potential of cultural heritage material as a source for education, research, creative acctivity, business and general access to information far into the future

14. What is needed to make this all happen? National Digital Library of Finland is more than a common user interface and a long term preservation system. Its creation and maintenance require: national guidelines national coordination mechanisms & governance common procedures and standards resources sustainability content good will, dialogue & capacity to change

15. www.minedu.fi / kulttuuri / kulttuuripolitiikka / linjaukset, ohjelmat ja hankkeet http://www.europeana.eu/portal/ http://ec.europa.eu/information_society/activities/digital_libraries/index_en.htm Minna Karvonen Secretary General/ National Digital Library [email_address] Tapani Sainio Planner [email_address] For more information