Nancy Y Tortora is seeking a position that allows her to utilize her strong technical, project management, organizational, and budget/contract skills. She has over 10 years of experience as a Budget Specialist and Manager at Boehringer-Ingelheim Pharmaceuticals, where she is responsible for clinical trial budgets and payments. She also has experience providing administrative support and using various software programs like Microsoft Office, SAP, and CTMS.

1. Nancy Y Tortora
1 Rainbow Drive
Ridgefield, CT 06877
203.431.7668 Home | 203.778.7907 Work | 203.241.5587 Cell
nancytortora@hotmail.com
OBJECTIVE
To obtain a position that will allow me the opportunity to make a positive contribution to the organization by utilizing my strong
technical, project management and organizational skills as well was my expertise with budgets and contracts .
ACCOMPLISHMENTS
I was selected to be a member of the global business team representing the Clinical Trial Contract group on the Cornerstone projects.
I am a contributing member of the Impact payment systemand CorA+ working groups. As a contributing member of the teams, I
provide input relative to the current payment processes and feedbackon the process maps being developed for the new CCT payment
system. The process maps will ensure all aspects ofpayments are adequately transitioned to the new payment systemwith no impact
on site payments once the systemhas reached the Go Live date. Participation on this team has provided me an opportunity to offer
ways to streamline our current processes and increase efficiencies in payments to sites.
TECHNICAL SKILLS
 Extensive computer experience and knowledge utilizing Microsoft Office products including Word, Excel, Visio, PowerPoint,
Outlook and Publisher as well as proficient in Day CQ5 for web site design,FileMaker Pro, Front Page, Live Link, CTMS,
SAP, Documentum (IDEA) and CorA.
 Strong communication with all levels of management, team members and external clients.
 Display a high level of creativity, analytical, problem solving, organizational and prioritization skills.
 Ability to manage, multi-task and prioritize activities while working underaccelerated timelines for project completion with
meticulous attention to details.
 Proactively problem solves issues and share ideas to achieve successfuloutcomes.
 Proficient in proofreading, grammar, spelling and content.
 Dedicated, trustworthy,with a "can-do" attitude to ensure professionalresults are achieved.
 Ability to maintain confidentiality of sensitive information and work with minimal or no supervision.
PROFESSIONAL EXPERIENCE
Boehringer-Ingelheim Pharmaceuticals Ridgefield, Connecticut
Budget Manager April 2016 – Present
Boehringer-Ingelheim Pharmaceuticals Ridgefield, Connecticut
Budget Specialist December 2008 – Present
Manage Grant Entry within the Clinical Trial Contracting Department.
 Review Clinical Trial Agreements and budgets to confirm accuracy of supporting documentation and ensure compliance with
policies and regulations.
 Steward of monitoring payments to sites to ensure Boehringer-Ingelheim is paying sites appropriately and accurately according
to the contracted budget.
 With emphasis on accuracy, I have the sole responsibility for entering and maintaining planned site budgets and payee
information into CTMS for all United States clinical trials conducted by contracted investigators .
 Extract budgets from fully executed site contracts,redact confidential information and submit data for incorporation into the
Medidata Grant Manager database. Submitting this information provides comparative data for procedures and assists with fair
market value analysis and strategies.
 Attend Pre Trial Review meetings and liaise with Clinical Monitors, members of Medical Controlling Finance, and Purchase to
Pay team members in order to monitor budgets and forecast accurately.
 Review the standard budget to identify and calculate the spread opportunities needed for forecasting purposes.

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PROFESSIONAL EXPERIENCE (continued)
Boehringer-Ingelheim Pharmaceuticals Ridgefield, Connecticut
Budget Specialist December 2008 – Present
 Prepare budget amendments to Clinical Trial Agreements when protocol amendments are identified.
 Work closely with the Purchase to Pay team, Medical Controlling Finance Department and Data Management to ensure
payments and vendornumbers are set up timely and accurately.
 Audit all payee information for completeness and accuracy. Perform research if discrepancies are noted and contact site to
resolve issue.
 Notify contract managers of payee change,run report to determine which sites are affected, track and ensure change is made in a
timely manner so that payments are not delayed to site. Prepare payee change amendments when needed.
 Work closely with Accounts Payable and Vendor Data Management to provide assistance in resolving return of site payments.
 Developed and presented training sessions forClinical Monitors on the clinical trial budget,requirements for procedure
estimates relative to forecasting costs,payee amendments and payments to sites.
 Developed and streamlined a procedure for grant entry which resulted in payee information being entered into CTMS in a timely
manner so that payments could be made to investigators more efficiently.
 Designed and developed a macro based spreadsheet for contract managers to use which created consistency and accuracy of
budget information needing to be entered for all investigators.
 Manage the Clinical Trial Contract Department website on MyBI. Designed and created a professional looking web site
containing accurate and current information and added valuable resources for all BIPI personnelto utilize.
Boehringer-Ingelheim Pharmaceuticals Ridgefield, Connecticut
Clinical Trial Support Associate, II March – December 2008
Perform various tasks relative to the financial disclosure processes within the Clinical Trial Contracting Department.
 Assisted with the development of the Access Database created for Financial Disclosure. Because I took the initiative to learn
more about the database,I became the Sub Administrator and was able to assume the Administrator role responsibilities when
the Administrator was unavailable.
 Provided extensive training to Financial Disclosure team members on the new database.
 Extensive communication globally with Trial Clinical Monitors and Clinical Local Monitors to ensure documents are
completed and filed according to Standard Operating Procedures.
 Provide suggestionsand assistance to the database creator on ways to improve and automate the process.
 Responsible for creating instructions,documentation materials and training aids relative to the financial disclosure process .
 To aid in the consistency among team members communication with Monitors, I created a “standardization” of wording along
with a “macro” for the team members to utilize.
 Through my own initiative, I completed training, assumed the role of the creator/updaterof the Clinical Trial Contracting
Department web site and updated it with accurate information.
Boehringer-Ingelheim Pharmaceuticals Ridgefield, Connecticut
Project Assistant (Contingent Employee) Advantage Human Resourcing / Yoh October 2007 – March 2008
Provide administrative support to within the Clinical Research Cardiovascular Department.
 Assisted the Clinical Monitor in organizing InvestigatorMeetings for 100+ individuals to attend from around the world.
Attended InvestigatorMeetings to ensure they ran smoothly.
 Assisted in the preparation of materials included in site start-up packets,data entry using Access,scheduling and planning
meetings, travel arrangements, expense reports, and mail merge documents. Created/monitored Excel spreadsheetsto track
information related to trials.
 Extensive communication with Investigators,Study Coordinators and Clinical Research Associates to ensure that trials ran
smoothly.
 Entered site information into Central Database (CTMS) and update as needed.
 Prepared and submitted documents to Central Filing System (CTMF) and performed various research projects utilizing the
WebBI IDEA portal.

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PROFESSIONAL EXPERIENCE (continued)
Ridgefield Academy Ridgefield, Connecticut
Administrative Assistant August 2005 – June 2007
Administrative support provided to the Head of School and Head of Lower School
 Maintained calendar of appointments for Head of School and Head of Lower School. Scheduled meetings as necessary with
parents,faculty and staff.
 Served as a “sounding board” for parents and faculty regarding specific schoolissues or concerns while maintaining
confidentiality.
 Prepared PowerPoint presentations and meeting materials for Board of Trustees.
 Created and maintained calendar of events and made accessible to parents / faculty via web site.
 Responsible for the ordering of all classroomsupplies for 20 teachers and specialists.
 Instrumental in automating schoolattendance,progress reports and parent mailing information.
 Designed, edited and reorganized two different Handbooks for the school.
 Coordinated Photo Day for 350 students which included extensive communication and planning with parents,teachers,and
photo company representatives.
Robert T. Barlow, CPA Ridgefield, Connecticut
Secretary, Part-Time October 1998 – Present
Provide secretarial assistance to a Certified Public Accountant
 Type financial statements paying specific attention to detail so that the figures are accurate.
 Prepare and ensure accuracy of invoices, correspondence and reports.
KPMG Peat Marwick LLP Stamford, Connecticut
Administrative Assistant August 1990 – June 1998
Provided administrative assistance to Partners, Senior Managers and Managers which included:
 Maintenance of Partner and Manager calendars, travel arrangements and itineraries.
 Creation of presentations in PowerPoint, preparation of proposals,correspondence and invoices.
 Extensive communication with top level management of clients.
 Provided support / coverage for the Office Managing Partner when his assistant was unavailable.
 Provided assistance in database management of tax returns.
 Designed/created a billing template for management and secretaries to prepare and track invoices.
EDUCATION
Ashford University Clinton, Iowa
BA, Business Administration GPA: 3.98 September 2012 – February 2014
Norwalk Community-Technical College Norwalk, Connecticut
AS, Business Administration GPA: 3.81 September 1989 – May 1992
Lincoln School of Commerce Lincoln, Nebraska
Executive Secretary and Word Processing Specialist Diplomas GPA: 3.82 September 1977 – December 1978
AFFILIATIONS
 Alpha Sigma Lambda Honor Society
 Golden Key Honor Society
 Phi Theta Kappa Honor Society
 Vestry Member of St. Stephen’s Episcopal Church
 Acolyte Coordinator for St. Stephen’s Episcopal Church