2. WHAT IS MONITORING?
IT IS THE ROUTINE PROCESS OF DATA COLLLECTION AND
MEASUREMENT OF PROGRESS TOWARD PROGRAM
OBJECTIVES
THE WORD “MONITOR” IS DERIVED FROM THE LATIN WORD
MEANING “TO WARN”
IT IS THE INTEGRAL PART OF MANAGEMENT
3. WHAT IS EVALUATION?
IT IS THE USE OF SOCIAL RESEARCH METHODS TO
SYSTEMATICALLY INVESTIGATE AN ACHIEVEMENT OF A
PROGRAM RESULTS.
5. STEPS INVOLVED IN MONITORING
As it involves:
1.Collecting Data( facts, observation and measurement) and
documenting them
2. Analyzing and drawing conclusion( interpretation)
3. Making recommendations(judgment) and taking corrective
action
6. TYPES OF MONITORING
1.MONITORING OF ACTIVITIES
- It compares time planned for and finally required to carry
out an activity.
2. MONITORING OF RESULTS
- Progress is assed by comparing an initial situation with
current situation.
7. PRINCIPLES OF MONITORING
SIMPLE TIMELY RELEVANT DEPENDABLE
PARTICIPATORY FLEXIBLE
ACTION
ORIENTED
COST EFFECTIVE
TOP
MANAGEMENT
ORIENTED
UNITS
REPRESENT
SPECIALISED
UNDERTAKINGS
8. IMPORTANCE OF MONITORING AND
EVALUATION
1. Provide constant feed on the extent to which the projects are
achieving their goals.
2. Identify potential problems at an early stage and propose
possible solutions.
3. Monitor the accessibility of the project to all sectors of the
target population.
4. Monitor the efficiency with which the different components of
the project are being implemented and suggest improvements.
5. Evaluate the extent to which the project is able to achieve its
general objectives.
9. IMPORTANCE OF MONITORING AND
EVALUATION
6. Provide guidelines for the planning of future projects.
7. Influence sector assistance strategy.
8. Improve project design.
9. Show need for mid-course corrections.
10. FREQUENCY OF MONITORING
Monitoring is an ongoing, continual exercise.
Data collection involving crop production should be
undertaken twice in a cropping season: at the time of
sowing to obtain benchmark information and again at the
time of harvest. The period of recall for collection of data
should not be more than a month.
