This document outlines the process and procedure for monitoring outcomes and processes in CDCD Programme ICS_Cambodia Office projects. It discusses tools like the Activities Completion Report, Monthly Progress Report, and Consolidated Monthly Report that are used to track activities, outputs, and budgets against plans. Outcome monitoring focuses on changes in knowledge, attitudes, practices, policies and systems using tools such as quarterly and annual reports. The monitoring data is collected, consolidated, and analyzed to provide early feedback on progress and make adjustments if needed.

1. Process and Outcome
Monitoring Procedure
,
CDCD Programme ICS_Cambodia Office, Krong
Samroang, Oddar Meanchey Province ,
Sang Sey, PM&E Coordinator

2. Content
• Short recap on Monitoring process (MIS)
• Overall of Process and Outcome Monitoring
Procedure
• Step of Process Monitoring
• Sptep of Outcome Monitoring

3. Step of Process Monitoring
1. Process Monitoring : is a regular process of gathering,
analyzing, reflecting, documenting and sharing,
programmed or project information to provide an early
indication of progress on
planned, activities and output.

4. What it focus on process Monitoring?
It focus on activities, output and budget by comparing
what Planned against actual implementation.
“Output” refer to the immediate result of activities and
financial investment
Ex: USD$ 100 investment for training teachers.
“Output” we can look at the “ # of teacher trained and /or
number of training sessions conducted”

5. What it focus on process Monitoring?
There were three process monitoring data that ICS
Cambodia will systematically and analyze are :
1.Activities Planned versus Actual
2. Output Planned versus delivered
3. Budget Planned versus actual expenditure

6. What is the process and the tools to collect,
consolidate and analyze process monitoring data?
There were five mechanism in generated report and do
monthly analysis :
1. Activities Completion Report (ACR)
2. Field Visit Report (FVR)
3.Monthly Progress Report (MPR)
4.Monthly Financial Report(MFR)
5. Consolidation Monthly Report(CMR)

7. What is ACR and Who will be Responsible?
1. The ACR is a process monitoring and reporting tool
accomplished by CF or PO who is responsible in
facilitating or coordinating the implementation of the
programmer or project activities.
2. The ACR provides information on what activities were
completed(eg. gender based violence training etc..) and
corresponding to output delivered or realized (eg. # of
people trained, etc…). It also specific where and when
activities completed as well as who were involved.

8. What is ACR and Who will be Responsible?
3. After a program or project have been completed, the
CFs/PO prepares and submits the ACR to PM after the
PM reviews and verified the ACR, the document
forwarded to the PM&E coordinator who responsible
for ending data in MIS
4. The deadline for submitting the ACR is within 5
working days after activity is completed.(See ACR
format)
5. Who will be responsible consolidation Report from
Partner Fit to the ACR ?

9. What is MPR and Who will be Responsible?
1. The MPR is a process monitoring and reporting tool
accomplished by CFs, Pos and PM submitted to one’s
immediate supervisor at the end of each month.
2. MPR summarized the accomplishment of the staff
against his/her approved monthly or quarterly work
plan. Included a summary list of programmed or
project activities completed and out put realized based
on ACRs accomplished.

10. What is MPR and Who will be Responsible?
3. The MPRs are useful documents that will support the
performance appraisal of staff at the end the ones’
probationary period or during an annual performance
appraisal.
4. The deadline submitting MPR before the 25th of each
month. After the PM has reviewed and verified the
individual MPRs, these are sent to the PM&E
Coordinator during the 1st working day of the following
month.

11. 2. Step of Outcome Monitoring
What is focus of outcome monitoring: is a process of
tracking progressively the changes in knowledge,
attitudes and practices (KAP) of the target population
or groups of a programme or project.
At the organizational or institutional level, outcome
monitoring also includes assessing the changes in
policies, systems and procedures.

12. What is the process and the tools to collect,
consolidate and analyze outcome monitoring data?
There were five mechanism in generated report and do
outcome monitoring analysis :
1. Quarterly Progress Report (QPR)
2. Annual Progress Report (APR)
3. Annual Participatory Programme Progress Review
and Reflections (A3P2R)

13. Any other methodology or tool in capturing impact or
Outcome level
1. Participatory Action Learning Case Study (ALCS)
2. Most Significant Change Story
3. Impact Mapping tool

14. Thanks for you pay attention
Further Information : Please Contact
Mr. Sey Sang (+855) 092-771-781 or by E-mail:
sang_sey@hayoo.com / sang.sey06@gmail.com