Research students find it difficult to edit Word Documents since they would have not explored all avenues of systematic editing features in this desk top publishing. The slides showed herein describe systematic methodology to create a thesis template for presenting Project thesis, research thesis etc., The contents include, page setup, setting up headings, sub headings, sub-sub headings, creating tables and hyperlinking table labels, creating labels for figures and hyperlinking, automatic generation of listing of Contents, list of Figures, Tables, and more interestingly creating reference listing (bibliography) and hyperlinking with citation in the text, and overall reference management. The merging of smaller documents to create a master document in Word is another useful hint for managing Word documents with large number of pages. Students who may not like to edit thesis using Latex can comfortably make use of this slide share.

1. Thesis Writing using
MS Word - 2010
Dr. S.N. Sridhara
Principal/Director
K.S. School of Engineering and Management,
Bangalore
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2. Page Layout and Fonts
• Page A4: 21X29.7 cm
• Margins: Top: 2.2 Bottom: 2.2
Left: 3.2 Right: 2 cm
Page border options:
Choose option: Measure from ‘Text’
Top: 8 pt Bottom: 8 pt
Left: 25 pt Right: 25 pt
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3. Page Layout
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4. Border for the
whole document
• Choose ‘Box’ border
for whole
document
• From options
choose measure
from Text
• Top: 8 pt
Bottom: 25 pt
Left: 8 pt
Right: 25 pt
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5. Border for the
whole document

6. Page Layout and Fonts
• Header from Top: 1.25 cm
• Footer from Bottom: 1.25 cm
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• Insert Header and
Footer from insert
tool
• Set the header
from top and
bottom to 1.25 cm

7. Titles and Headings
For Title of the chapter, i.e., Chapter 1 and Introduction:
• Type the word ‘Chapter’ in Normal Mode and change the
font to Calibri Heading, font 16, bold, centred and then right
click on Title Style on Title in the styling ribbon.
• Select the typed font and click on Update Title to match
selection . This will take the font styling as typed in Title
styling.
• Type the word ‘Introduction’ in normal mode and select
Title style. Automatically the styling of new word typed
will be changed to Title style defined earlier.
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8. Titles and Headings
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9. Titles and Headings
For Heading styles at level 1:
• Type the heading word ‘1.1 Weaving Machine’ in normal mode and press
enter.
• Select the word typed and change the font to Calibri Heading, font 14,
bold, left aligned.
• Adjust the space between numbering and word using tab keys in the ruler.
• Select the typed word and right click on Heading 1 Style and select Update
Title to match selection. This will take font styling as typed in Heading 1
styling.
• Any other word typed in normal mode can be changed to Heading Style, by
simply selecting that word and then clicking on Heading 1 styling and
numbers will be added sequentially.
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10. Heading 1
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11. Titles and Headings
For Heading styles at level 2:
• Type the heading word ‘1.1.1 subheading at section 1.1 (heading 2)’ in
normal mode and press enter.
• Select the word typed and change the font to Calibri Heading, font 13,
bold, italics, left aligned.
• Adjust the space between numbering and word using tab keys in the ruler.
• Select the typed word and right click on Heading 2 Style and select Update
Title to match selection. This will take font styling as typed in Heading 2
styling.
• Any other word typed in normal mode can be changed to Heading Style, by
simply selecting that word and then clicking on Heading 2 styling and
numbers will be added sequentially.
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12. Heading 2
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13. Save a Template
• After fine tuning the document attributes, the
document can be saved as a Word Template and can be
accessed whenever a new chapter is began in a new
document.
• Choose ‘Save as’ ‘Word Template (*.dotx)’
• Next time when you open this template, the file name
will be default ‘document1’ which can be saved in new
name such as ‘chapter1’ with ‘word document (*.docx)’
• Use of template avoids resetting of all document
editing parameters and retains the original attributes
of document set earlier.
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14. How to Create Documents
• The entire thesis can be split into multiple
subdocuments by simply typing them in separate
files.
• The Certificate, Declaration, Acknowledgement,
Abstract, Contents and Nomenclature, List of
Figures and List of Tables must be in first
document with page numbers in Roman
Numerals.
• Later other chapters are separately created and
saved in appropriate format. The page numbers
for these chapters will be in English Numerals.
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15. Chapters in Thesis
• Nomenclature,
• List of Figures,
• List of Tables,
• Chapter-1: Introduction
• Chapter-2: Literature Review
• Chapter-3: Design/Fabrication/Experimental/Numerical
Analysis
• Chapter-4: Testing/Results and Discussions
• Chapter-5: Conclusions
• Chapter-6: Future Work
• References
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16. Size of a Thesis
A BE Project Thesis will have about 60-100 pages, The usual
split of chapters in number of pages will be as follows:
• Nomenclature, 1-2
• List of Figures, 1-2
• List of Tables, 1-2
• Introduction and Literature Review 15-25
• Experimental / Numerical Analysis 15-25
• Results and Discussions 5-10
• Conclusions 1
• Future Work 1
• References 2-5
• Annexures 5-15
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17. Nomenclature
• Nomenclature contains the list of variables used in the thesis with
appropriate definitions and units of measurement.
• The unit of measurement must be strictly as per SI unit standards.
The sequential listing shall be in the order of Upper Case English
Letters, Lower Case English Letters, Greek Letters, Super scripts
and subscripts (suffix).
• All these must be in the descending order of alphabets and numerals.
All variables used and units of measurement must be shown in
italics.
• In case abbreviations are used which are not very common, they can
be listed under the heading abbreviations and again listed in
alphabetical order.
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18. Chapter 1
• In this Chapter, a general introduction to the topic of
current project is given.
• The contents that can go into this chapter include the
general introduction, definitions if any, the general
application, theory and practice involved and
importance of the topic under consideration.
• This chapter differs from literature review in the
following way. The content of this chapter will be
derived from text books, general knowledge, statistics
collected from various sources etc.
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19. Chapter 1
• The literature review chapter deals with published
literature in scholarly journals, conference
proceedings etc related to the topic of interest.
• The introduction chapter paves a platform for the
topic by giving basic information about the
importance of project, while literature review
thoroughly reviews the present status of work
carried out by other researchers and the need for
the project. Examples of subheadings in
Introduction chapter are given hereunder.
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20. Chapter 1
• Format Title, Heading 1 and Heading 2 as
explained earlier.
• End of the chapter shall contain a Summary
wherein the entire chapter is summarised in a
few sentences. This is a must in all chapters.
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21. Chapter 2
• Chapter 2 will be the Literature Review
chapter.
• The published literature will be thoroughly
reviewed in this chapter; this helps in
identifying the work done and paves way for
problem formulation in current project work.
• The published literature in journals, conference
proceedings, reports, text books, websites and
any other resource can be cited and reviewed.
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22. Chapter 2
• Literature review must also be presented with
several headings and subheadings.
• Under each heading the published literature must
be reported and critically reviewed to give an
insight into the progress made by other
researchers in this arena.
• At the end of this chapter a clear statement must
be made identifying the gap in the literature and
thus the motivation for the current project.
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23. Chapter 2
• At the end of this chapter the gap in literature and
hence the motivation for the present project must be
made clearly. This must be followed by the Aim,
Objectives and Methodology of the Project work as
identified earlier during pre-project presentations.
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24. To insert Figs and Tables with
Automatic Numbering
• Insert Fig or Table using ‘Insert’ Command
• Select Fig and then
• Go to reference
• Select Insert Caption
• Select Figure from the drop down list
• Click numbering button on it.
• Tick Include chapter number in the check box
• Click ok
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25. To add Caption to Figure
• Insert selected Picture using Insert Command
• Select the inserted picture.
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26. To add Caption to Figure
• After selecting the picture, choose ‘Insert Caption’ under
Reference and select Figure. Now you can modify the way the
picture number appears and type a caption.
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27. To Cross Reference the
Fig/Table/Equation
• Take the cursor where the cross reference is
required and click in its position.
• Go to Insert and click cross reference. (This
icon is also available in Reference Ribbon)
• Select figure from the reference type.
• Select figure name from the listed figures.
• Click ok.
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28. To Cross Reference the
Fig/Table/Equation
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29. To insert equation with numbering
• Insert table of three columns.
• Adjust the cell width to 8% for both left most
and right most columns
• This allows a longer width for the middle cell
wherein equation is inserted using ‘Insert
Equation’ icon in the home page.
• Type the equation in the equation editor
window inserted in the middle column
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30. To insert equation with numbering
Table constructed
with equation in
the central column
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Insert the caption
for equation
outside the table

31. To insert equation with numbering
• Move the number created by Insert Caption for
equation outside the table to last column of table
• Now using table property toolbar make borders
invisible by choosing no borders.
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32. To insert equation with numbering
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33. To insert equation with numbering
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• This is how it appears in the document after the borders are
chosen to be none. The table will have still three columns and
one row but borders are invisible.
• To make a template of this, goto ‘Insert’ and click equation and
press ‘Save equation to Equation Gallery’.
• Give a name to the gallery for using it next time directly as a
template.

34. To insert equation with numbering
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35. To insert equation with numbering
• The created
auto-numbered
equation
module is
named as
Equation with
numbers and
added to
equation
gallery
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36. To insert equation with numbering
• To insert another
equation with
sequential
numbering,
simply choose
newly saved
entity from
equation gallery
and type the
new equation in
the equation
column.
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37. To insert equation with numbering
• The equation number is automatically
generated as the next number.
• In case you need to change the numbering,
select all equations types and press F9 to
reorder the sequential numbering
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38. To create Sources for References
• The references will be stored in bibliography
directory as resoruces.xml
Ex: c:usersadminAppDataRoamingMicrosoftBibliography
• Multiple resource file can be saved under .xml
format
• Open ‘Manage Sources’ under ‘References’.
• Click ‘New’ and choose appropriate field such as
journal, book etc and start entering all required
fields.
• Press OK to save the Sources
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39. 39
To create Sources for References

40. To create Sources for References
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41. To create Sources for References
• In the author column, separate the names of authors
using ; (semicolon)
• The stored in bibliography directory as resoruces.xml
can be used with any document and references in style
can be printed under bibliography of document.
• This also helps to store all relevant attributes of a
journal article, book, website etc without missing any
field.
• To use the stored sources, use source manager and
copy selected documents from left to right and close
the window.
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42. To Use Sources for Creating Bibliography
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43. To Use Sources for Creating Bibliography
• Choose appropriate
reference styling from
References-Style.
• Usually IEEE 2006 goes
well with thesis style.
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44. To Use Sources for Creating Bibliography
• Choose
References
from
Bibliography
and press
‘Insert
Bibliography’
• This will create
the list of all
references
chosen in this
document in
its own order
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45. To Use Sources for Creating Bibliography
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46. To insert Citation of References in the Text
• Move the cursor to place
where citation of text is
required
• The list of source references
appear in the window.
• Choose the reference and
relevant number appears in
the cursor position within
brackets.
• After completing all the
citation work select all
references list printed
earlier and press F9 to
reorder the listing of
references as per the
appearance in the text.
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47. To Create a Master Document and
Merge Subdocuments
• Open a word document which must be the first part of
merged documents. This will be later assigned the status of
Master Document.
• Goto ‘View’ and choose ‘Outline’
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• Press ‘Show Document’
• If subdocument is existing, press ‘Insert’ icon. This will open
the list of word documents present in the same file as that of
Master Document.

48. To Create a Master Document and
Merge Subdocuments
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• Make sure that you have inserted ‘Page Break’ before merging the
subdocument into Master Document.
• As soon as you choose the file it will be appended to master
document and you can see the merged single file using ‘View’ ‘Print
Layout’