1. Team Player, Self starter, detail orientated, demonstrates initiative, multiple tasks, prioritize, budgets,
calendar
Michele Volavka 1601 Park Road, Bloomington MN 55425
(T) 612-382-1904 (E) volavkm@gmail.com
OBJECTIVE
To be a partner with an executive(s) and their team. I have significant experience and I feel my main
responsibility is to help the executive's life be organized and efficient. I treat everything as confidential.
JOB HISTORY/DUTIES
Administrative Coordinator
ASTORA Women’s Health LLC Eden Prairie, MN 08/2015 to present
I supported the Director of Clinical, Regulatory and Health Care Affairs and his team. Astora is a
company solely dedicated to women’s pelvic health. Endo International plc, the parent company,
that it will discontinue operations of it device segment, ASTORA Women’s Health.
My responsibilities include heavy calendar management, travel arrangements (air and land
transportation, hotel), process expense reports for the director and one manager, meeting planning
(in office and out-of-state). Oversee the Grant (Charitable Product, Educational, and Fellowship) and
ISR (Investigator Sponsored Research) Application process. Maintain each individual team member’s
training plans in Agile and Compliance Wire. Create a weekly compliance training reports for
management. Enter Requisitions in JDE for creation of Purchase Orders. Receive invoices against
Purchase Orders and track payment history by Vendor/Purchase Order. Create Change Orders when
necessary. Receive physician invoices/receipts. Enter physician payments in Salesforce.com.
Administrative Assistant
Jostens, Inc. Minneapolis, MN 10/2000 to 08/2014
Worked in the Memory Book Sales Division (two Area sales managers at the corporate office plus
twelve regional sales managers and 240 independent sales representatives plus two Creative
Accounts Managers in the field) and Educator Services (Director and three team members). Jostens
is a jewelry manufacturing and printing company providing products, programs and services
including school yearbooks, class rings, graduation products, and products for athletic champions
and their fans. Jostens is a subsidiary of Visant Corporation.
My responsibilities included heavy calendar management, travel arrangements (air and land
transportation, hotel), process expense reports for three managers/directors, meeting and event
planning (small and medium groups - locally and out-of-state). Create and manage reports (weekly,
monthly and annually - digital and paper). Field customer calls, word processing, prepare and
update spreadsheets and presentations, data entry, etc. Process debit/credits to the independent
sales representative’s commission accounts and process/track Creative Accounts Managers rep
chargebacks. Create Profit and Loss reports for large yearbook workshops. Order supplies as
needed. Go-to-person for Memory Book sales force.
Office Manager
Grace Lutheran Church Bloomington, MN 1997 - 1999
My responsibilities included greeting members and guests, answer the telephone, create and

2. Michele Volavka
produce the weekly and special service bulletins. Manage the church and pastor's
calendar. Coordinate the various volunteer teams. Maintain all records (membership, baptisms,
marriages, etc.). Create bulletin boards. Order supplies. Treat everyone with respect and
kindness. Listen.
Office Manager/Executive Conference Planner
BMC Industries, Inc. Bloomington, MN 1994 - 1997
Handled the logistics of the office - negotiating services/leases, coordinating with the building
management/maintenance departments, and purchasing. Coordinate work stations/offices
moves. Plan and execute all details for executive conferences including site location and budget.
Executive Assistant to CFO
BMC Industries, Inc. Bloomington, MN 1990 - 1994
CFO and Finance Department - Answer and screen telephone calls. Manage calendars. Coordinate
travel arrangements (domestic and international) air (paper tickets), hotel and ground
transportation. Build a detailed itinerary and add to calendar for traveler (include anticipated drive
and layovers periods). Process expense reports for CFO. Word processing, Excel spreadsheet and
PowerPoint presentation creation and updates. Process all Accounts Payables (data entry to check
creation and mailing). Build monthly and yearly financial reports for corporation. Maintain filing
systems. Order supplies as needed.
EDUCATION
Major: Legal Secretary
University of Minnesota Mankato, MN
ADDITIONAL SKILLS
Software: Microsoft Word and Excel 2013, Microsoft Office 2010 (Word, Excel, Power Point, Access),
Outlook, Compliance Wire, JDE, Agile, PREP Payments in SalesForce.com, Adobe Pro, SharePoint, Win
Batch