The document summarizes key points from a seminar on meetings, seminars, and workshops. It covers trends in the workplace that make communication important, different meeting types and purposes, opportunities for participants, the importance of teamwork, tips for effective meeting management and presentations, and techniques for running successful seminars and workshops. The seminar emphasizes preparing well, balancing participation, and using various engagement techniques like whiteboards and group work to achieve meeting goals.

1. Randall Blum Presentations – Seminar #12
“Meetings, Seminars & Workshops”

2. Announcements
Nov. 23 Lecture: None
Nov. 24, Nov. 25 Labs: None
Nov. 30: Final Exam
Nov. 29, Dec. 1, Dec. 3 Labs: Recruiter Presentations
Dec. 7: Lecture - “Presentations At The Next Level
Dec. 8, Dec. 9: Course Evaluations

3. Review
Special Events & Unexpected Challenges

4. Seminar #12
Meetings, Seminars and Workshops

5. “Meetings Are A Luxury…Not A Necessity”
50%
50% 1. True
2. False

6. Which Of The Following Is An Example
Of An ‘Informal Meeting’?
17%
17%
17%
17%
17%
17% 1. Task Force
2. Project Team
3. Staff Meeting
4. Management Session
5. All Of The Above
6. None Of The Above

7. You Are Going To Conduct A Seminar Next
Week…Your First Step Should Be?
17%
17%
17%
17%
17%
17% 1. Invite The Participants
2. Determine The Purpose
3. Select A Location
4. Prepare The Program Outline
5. Identify Activities & Projects
6. None Of The Above

8. Which Of The Following CANNOT Be
Accomplished By A Presenter In A Meeting?
17%
17%
17%
17%
17%
17% 1. Enhance Visibility
2. Build Trust
3. Establish Credibility
4. Build Alliances
5. Grow Value
6. All Can Be Accomplished

9. “ALL Meeting Participants Have A Dual Role:
Presenter & Audience”
50%
50% 1. True
2. False

10. Which Of The Following Refers To Verbally
Rewarding Meeting Participants?
17%
17%
17%
17%
17%
17% 1. ‘The Pat-On-The-Back Principle’
2. ‘The Carrot Principle’
3. ‘The Compliment Principle’
4. ‘The Spotlight Principle’
5. All Of The Above
6. None Of The Above

11. In Order To ‘Stand Out’ At A Meeting, Which
Of The Following Is NOT True?
17%
17%
17%
17%
17%
17% 1. Bolster The Leader
2. Help The Weakest Member
3. Listen Often…Speak Sparingly
4. Solve Disagreements, Don’t Than Cause Them
5. Create ‘Sense Of Urgency’ Through Tension
6. All Of TheAbove

12. “It Is Not Wise To Be Too Passionate
In A Meeting”
50%
50% 1. True
2. False

13. Whiteboards, Flipcharts & Post-It-Notes Are
Most Appropriate In Which Of The Following?
17%
17%
17%
17%
17%
17% 1. Meetings
2. Seminars
3. Workshops
4. Committees
5. All Of The Above
6. None Of The Above

14. “Pace, Variety & Entertainment Are ALL
Key Components Of A Good Seminar”
50%
50% 1. True
2. False

15. Meetings, Seminars and Workshops
I. Trends In The Workplace
II. Meeting Types & Purposes
III. Opportunities
IV. The ‘Teamwork Element’
V. Meeting Management
VI. Stepping Up…Standing Out!
VII. Effective Meeting Presentations
VIII. Seminars & Workshops

16. I. Trends In The Workplace
Information-Sharing
Multiple Project Skills
Geographic Variety
Team Members Diversity
Decisions Affect Entity
Communication Imperative

17. II. Meeting Types & Purposes
Informal, Share Information Meetings
- Study Group
- Weekly Staff
- Committee
Formal, Problem-Solving Meetings
- Task Force
- Project Team
- Management

20. III. Opportunities
Activities…
Demonstrate Leadership
Show Political Savvy
Display Coordination
Grow Track-Record
Share Vision
Results…
Enhance Visibility
Create Trust
Establish Credibility
Build Alliances
Grow Value

21. IV. The ‘Teamwork Element’
Both Presenter And Audience
Individual Personality vs. Team Personality
Teamwork Responsibility
‘Leadership’ vs. ‘Leader’

22. V. Meeting Management
Member Responsibilities
Leader Responsibilities
Insight, Techniques & Strategies

23. Participant Responsibility
Help Establish Goals
Accept Responsibilities
Offer Viewpoint
Communicate With Members
Contribute To Progress
Share Goal Completion

24. Leader Responsibility
Select Participants
Determine Meeting Necessity
Set Meeting Dates/Locations
Establish Timely Agenda
Reinforce & Involve Participants
Manage Debate, Confrontation, Issues
Assure & Guarantee Progress
Communicate Results/Future Steps

25. 10 Characters You’ll Meet
Monopolizer
Tangent Talker
Devil’s Advocate
Cynic
Fence Sitter
Pandora’s Box Opener
Brown Noser
Attacker
Joker
Distracter

26. Insight, Techniques & Strategies
Understand The ‘Power Of Friends’
Recognize Group Self Concept
Manage Communication Styles
Identify Nonverbal Cues
Appreciate ‘Punctuality’
Utilize The Carrot Principle
Work ‘Out Of The Spotlight’

27. VI. ‘Stepping Up…Standing Out’
Do Homework
Bolster The Leader
Help The Weakest Member
Listen Often…Speak Sparingly
Solve Disagreements, Don’t Create Them

28. ‘Stepping Up…Standing Out’
Share Just One Good Idea
Support Other’s Ideas
Do Your Part
Compliment! Compliment! Compliment!

29. VII. Effective Meeting Presentations
Presentation Guidelines Apply
The Audience Is Priority
It’s Always Persuasive!
Be Passionate…Yet Considerate
Balance ‘Content’ and ‘Style’

31. VIII. Seminars & Workshops
The Seminar/Workshop Purpose
The Organizational Framework
Activities, Exercises & Involvement
Role Of The Facilitator
Whiteboards, Flipcharts & Post-It-Notes

32. Seminars & Workshop Format
Welcome
Facilitator & Participant Introductions
‘Icebreaker(s)’
Statement Of Purpose
Information Sharing
Break To Workgroups
Workgroup Reporting
Consolidation & Key Message Gathering
Final Report

33. Seminars & Workshop Techniques
Pace, Variety & Entertainment
Workgroup Selection
Effective Questioning
Feedback, Coaching, & Encouragement
Summarizing

34. The Magic Of ‘Wall Notes’
Helps Group Focus
Depersonalizes Ideas
Instant Record
Minimizes Repetition
Encourages Participation

35. The Magic Of ‘Wall Notes’
Helps Group Focus
Depersonalzies Ideas
Records Progress
Minimizes Repetition
Encourages Participation
Ensures Facts Not Lost
Helps Problem Solving
Assists Late Comers
Improves Accountability
Provides Roadmap

36. Summary
Meetings, Seminars and Workshops
I. Trends In The Workplace
II. Meeting Types & Purposes
III. Presentation Opportunities
IV. The ‘Teamwork Element’
V. Meeting Management
VI. Stepping Up…Standing Out!
VII. Presentation Skills
VIII. Seminars & Workshops

37. A Final Thought…
“Meetings Are A Classic Example Of ‘The Balancing Act’…
How To Stand Out Without Stamping Out”

38. “Meetings Are A Luxury…Not A Necessity”
50%
50% 1. True
2. False

39. Which Of The Following Is An Example
Of An ‘Informal Meeting’?
17%
17%
17%
17%
17%
17% 1. Task Force
2. Project Team
3. Staff Meeting
4. Management Session
5. All Of The Above
6. None Of The Above

40. You Are Going To Conduct A Seminar Next
Week…Your First Step Should Be?
17%
17%
17%
17%
17%
17% 1. Invite The Participants
2. Determine The Purpose
3. Select A Location
4. Prepare The Program Outline
5. Identify Activities & Projects
6. None Of The Above

41. Which Of The Following CANNOT Be
Accomplished By A Presenter In A Meeting?
17%
17%
17%
17%
17%
17% 1. Enhance Visibility
2. Build Trust
3. Establish Credibility
4. Build Alliances
5. Grow Value
6. All Can Be Accomplished

42. “ALL Meeting Participants Have A Dual Role:
Presenter & Audience”
50%
50% 1. True
2. False

43. Which Of The Following Refers To Verbally
Rewarding Meeting Participants?
17%
17%
17%
17%
17%
17% 1. ‘The Pat-On-The-Back Principle’
2. ‘The Carrot Principle’
3. ‘The Compliment Principle’
4. ‘The Spotlight Principle’
5. All Of The Above
6. None Of The Above

44. In Order To ‘Stand Out’ At A Meeting, Which
Of The Following Is NOT True?
17%
17%
17%
17%
17%
17% 1. Bolster The Leader
2. Help The Weakest Member
3. Listen Often…Speak Sparingly
4. Solve Disagreements, Don’t Than Cause Them
5. Create ‘Sense Of Urgency’ Through Tension
6. All Of TheAbove

45. “It Is Not Wise To Be Too Passionate
In A Meeting”
50%
50% 1. True
2. False

46. Whiteboards, Flipcharts & Post-It-Notes Are
Most Appropriate In Which Of The Following?
17%
17%
17%
17%
17%
17% 1. Meetings
2. Seminars
3. Workshops
4. Committees
5. All Of The Above
6. None Of The Above

47. “Pace, Variety & Entertainment Are ALL
Key Components Of A Good Seminar”
50%
50% 1. True
2. False

48. Thank you to YouTube for your contribution to this lecture