This document outlines tips for making meetings more effective. It discusses preparing for meetings by clarifying the aim, putting items in logical order, and assigning times. During meetings, the document recommends keeping to the agenda, collecting actions, and ensuring participation. Follow-up items include circulating action lists and completing assigned tasks. Effective communication techniques like using the six Ps - position, problem, possibilities, proof, proposal, and plan - are also covered.

1. Making Meetings SUPER Effective Webinar with Alyson Pellowe & Ian Crocker from People Vision

2. Welcome Participant involvement Questions: raise your ‘technological’ hand Type in chat box

3. There will always be meetings They can take up a large slice of our time It’s worth stepping back to consider how to make them super effective

4. Objectives By the end of this Webinar you will be able to… Fully prepare for meetings Lead and control meetings to get the best out of everyone present Focus on creating action and commitment Chair meetings to meet their aim Make your point effectively

5. What percentage of your working week do you spend in meetings?

6. Benefits Shorter and more cost-effective meetings, with an increased likelihood of achieving their aim.

7. What could we do in a world with fewer, better meetings?

8. Read this before our next meeting Al Pittampalli www.modernmeetingstandard.com

9. What type of meetings do you attend?

10. Your game plan Before the meeting During the meeting After the meeting Making your point effectively

11. Before the meeting Clarify the aim Put it at the top of the agenda Put things in a logical order Give timings for each item Don’t be too ambitious

12. Before the meeting Prepare ‘ Reject the unprepared’ Read all the papers Distil things down Write some notes

13. Anything else to do before the meeting?

14. During the meeting Roles and responsibilities Rotate the role of Chair Agree items for AOB at the start Make your point effectively Ensure full participation

15. During the meeting Keep an eye on the time Collect actions as you go along Keep the meeting on track Watch people’s behaviour End by agreeing the actions

16. Anything else to do during the meeting?

17. At the very end ask… Did we achieve our aim? Did we stick to the agenda? What went really well? What shall we do differently next time?

18. After the meeting Review your performance Circulate the actions list Do your actions

20. Chairing skills Be yourself Focus on creating action Manage the politics Deal with difficult situations

21. Making your point effectively

22. The six Ps to get your point across Position Problem Possibilities Proof Proposal Plan

23. 1.Position A brief overview of the journey to the present day A summary of the current situation Provide indisputable facts and figures Attribute all the data

24. 2.Problem State the implications of the current situation Provide further supporting facts and figures

25. 3.Possibilities Identify some of the things that we could do No more than five Include a ‘do nothing’ option

26. 4.Proof Identify the pros and cons of each option Finish with your preferred option Give clear reasons why your preferred option is the ‘best’ option

27. 5.Proposal Clearly state your proposal Make your recommendation for the next steps For Example

28. 6.Plan If appropriate, give details of the next few steps State who needs to do what, by when Agree the actions

29. The six Ps Position Problem Possibilities Proof Proposal Plan

30. Read this before our next meeting Al Pittampalli www.modernmeetingstandard.com

31. Personal Action Planning

32. So what will you do differently?

33. “ Participant Question Time” Use the ‘hands-up button to alert me to your question Be sure to have a working microphone so that we can hear you Don’t want to talk? then simply type a question into the chat box and I will ask this on your behalf

34. Future PVHR Webinars We now run webinars on a range of different subjects Write to me if you would like more details [email_address] Thank you for participating and ….

35. Thank you to our guest speaker – Ian Crocker If you run webinars and want to learn how to create the most effective ‘voice’ for this kind of online activity for yourself, then perhaps some vocal coaching and guidance might be of use? Contact : [email_address] UListen2.TV

36. “Thank you for participating, we look forward to your feedback!”