Vocis provides comprehensive medical billing, coding, and collections services for healthcare offices, focusing on cost savings and improved operational efficiency. Their offerings include medical transcription, denial management, and a web-based software solution that enhances patient experience and reduces claim rejections. Backed by a certified team and state-of-the-art IT infrastructure, Vocis supports over 150 clients across the U.S.

1. We provide personal one
on one medical billing,
coding, & collections,
services for your office
and save you big $$$

2. About VOCIS
• Founded, advised and owned by Physicians
• Our services encompass Medical Transcription, Medical Coding, Medical Billing,
Virtual Staffing, Denial Management and Accounts Receivables follow-up for
Physician groups, Individual Practitioners and Hospitals
• Successfully providing services to over 150 satisfied customers all over US
• Experienced team of AAPC Certified Coders, Billing Specialists, AR Analysts, Denial
Management Specialists, Transcriptionists, Quality Analysts and backed by
experienced team of Software, Network and Hardware Engineers
• State-Of-Art IT infrastructure center comprises of Compaq PCs, High speed internet
leased line with assured 24/7 connectivity, Network & Server monitoring,
Data Back-up & Remote storage facility and 100% power back-up

3. Our web based software includes
Scheduling Workflow
 Maximum Flexibility
 Online Access
 Easy-to-Learn
 Improves Patient Medical Visit Experience

4. Our web based medical software has a fully
Integrated Electronic Eligibility feature
With Electronic eligibility you know the Coverage before the
Appointment. The software displays electronic eligibility status on the
screen, the insurance tab, the Patient Memo and the Confirmation
Summary report. A memo will also be created for each patient when
coverage is invalid. The electronic batch process automatically checks
upcoming appointments for carrier benefits based on specified
parameters. All medical benefit information updates electronically,
directly into the patient’s file right in the software.
 Reduce rejected claims

Save staff time

Improve patient relationships

5. Medical Billing & Coding
An integrated back office solution consisting of:
 A management and operations team with billing and coding expertise
 Practice Management Software
 Strong Audit and Control processes enforced by customized software
 Certified Coders
 Insurance verification and pre-certification
 “Smart” payment posting techniques
 Aggressive denial management
 Up to date and valid CPT, ICD, and HCPCS codes ensuring proper reimbursement
 This nullify the reason for delayed and denied Payments
 24/7 Client Support

6. Credentialing
 Tracks expiration and appointment dates for all renewable
documents, licenses and privileges
 Automates the process of completing applications and
tracking of all privileges
 Renew licenses; DEA certificates, Malpractice Certificates
 Update Curriculum Vitae with CME hours, and additional
education and training
 Computerize applications and credentials and store them in a
database for easy access

7. MEDICAL
BILLING
Receive faxes/emails from clients
Patient Charges Checks & EOBs
Demographics
CPT & ICD Coding by certified
coders
Entry by professionals Charge posting by billing professionals Posting in
software
Missing information/ Secondary claim
problem log release
Email to clients QC/ claim inspector
Denied EOBs to AR
department for follow-
up with insurance
Charges
approved at day
end
Electronic claims Paper claims Correction and resubmit
To insurances through clearing Print HCFAs and Mail to insurance
house
Cash Flow
Monitor
Rejections from clearing house/ payer
To AR for follow-up
on daily basis

8. A
R
Generate reports from Software
Insuranc Patient
e balance
balance
Follow-up within
15-30 days of the Denial follow-up
within in 24 hours Patient billing on
claim submission
weekly basis
MVA claims weekly,
and submit thru fax 3 statements and 1 letter
to MVA insurances for past due to patients
for fast processing through Software
Reports of past due
accounts to client for
Patient calling for review and approval to
insurance related denials send the account to
for verification of collection agency
insurance
Monthly Accounts to collection
Reports to agency
clients
Monthly
report of
collection by
collection

9. Contact VOCIS
VOCIS
8442 Dixie Highway,
Louisville, KY 40258
USA.
Phone: 973-727-0444
502-638-4285
Fax: 866-581-0711
Email: contact@vocisinc.com
Web: www.vocisinc.com

10. Contact VOCIS
VOCIS
8442 Dixie Highway,
Louisville, KY 40258
USA.
Phone: 973-727-0444
502-638-4285
Fax: 866-581-0711
Email: contact@vocisinc.com
Web: www.vocisinc.com